City Clerk

The City Clerk's Office is located on the first floor of City Hall, room 108. The office employs 3 full time positions; the City Clerk, Deputy City Clerk, and one Office Assistant.

The City Clerk’s Office:

• Maintains custody of city official records including council minutes, ordinances, resolutions, contracts, agreements, insurance certificates, bonds, licenses, annexations and oaths of offices
  
  
• Serves as Recording Secretary for the Common Council which consist of attending council meetings, recording and preserving records of all council actions
  
  
• Posts meeting notices when required
  
  
• Administer application process, issuance and renewal of all liquor/fermented malt licenses granted by the Common Council along with operator/bartender and other licenses and permits as required by local and state laws
  
  
• Research and provide appropriate information to other city departments, officials and the public
  
  
• Publication of legal notices as required along with ordinance/resolutions and minutes/proceedings of the Common Council
  
  
• Administer oaths of office to newly elected officials, Firefighters, Police Officers; and appointments to boards and committees
  
  
• Certifies official documents
  
  
• Co-sign documents including agreements contract, change orders and bond issues; maintain custody of the city seal
  
  
• Serves as secretary of the Board of Review including posting of meeting notices coordinating staff, board members and petitions; gathering and distributing necessary documents, maintaining accurate record of proceedings, publish legal notices as required
  
  
• Maintain files including cemetery records, insurance certificates and bonding, petitions and special claims
  
  
• Maintains General Obligation Bonds and Promissory Note files along with Industrial Development Revenue Bond files
  
  
• Notifies state and local offices after Council Approval of annexations
  
  
• Serves as Chief Election Official for the city and administers all elections:
  
  
  • Administers all elections conducted in the City of Oshkosh in compliance with state statutes
  • Provides Council candidates with all documents for candidacy
  • Serves as filing officer for the City of Oshkosh
  • Recommends and maintains voting equipment for all locations
  • Trains and assigns Election Inspectors
  • Works with the County Clerk to confirm ballots and makes required publications
  • Maintains request for absentee ballot voting
  • Administers Special Voting Deputy’s at area nursing homes
  • Maintains voter registration records
  • Provides election results
  • Canvass local votes
  • Provide accurate information to candidates and general public
  • Maintains election supplies for the city
  • Designs voting districts and wards in accordance with census, city staff & county officials
  • Recommends polling places to Common Council to meet Federal regulations