HomeMy WebLinkAbout31284 / 81-31April 16, 1981
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SE IT E�'SOLVED by the Coiaron Council of the City of Oshkosh that the
proper City of£icials are hereby authorized and directed to e�ctend the
present contract with xerox Corporation for the Xerox 9400 through I�c�ber 31,
1984.
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SUBJECT:
M E M 0 R A N D U M
William D. Frueh,.
Richard A. Jansen,
April 10, 1981
Rerox Contract
City Manager
Director of Administration
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I reca�end that the City extend the contiact with Xerox Corporation
for the Rerox 9400 until December 31, 1984. By extending the contract,
we would take advantage of the new state contract price which would lock
us in at $1,977.52 compared to an effective price of $2,219.46 if we
continued under the old contract. This would give us a savings of $10,550.92
over the period of the contract.
I have various reasons for recommending the extension of the contract
of the 9400. Productivity is one of the main reasons. We have reduced
our overtime in Central Services by 75% and we have almost elimivated the
need for having outside help in this department. With this equipment, one
person is able to handle an average of 140,000 copies per month in addition
to handling approximately 20,000 pieces of mail.
We have greatly reduced our waste. At the present time, we experience
a less than 1% waste factor with this equipment. The running time for
Iarge volume work has been greatly reduced. The Annual Comprehensive
Finance Report was done in five hours. The running time for the City Budget
was approximately eight hours comoared to three days on the other equipment.
Turn around time for printing ior departments has been greatly reduced and
ia most cases it is on the same day basis.
In the first yeaz of operation, we have reduced outside printing
purchases and with our reduction capabilities we have saved hundreds of
dollars in printing costs. The machine can also do overhead tzansparaneies
which we are also taking advantage of. The equipment is very easy to
operate and therefore it takes less training to have backup operators when
the key operator is on vacation.
I reco�end the exeension of this contract for the primary reason
that it will lock in our copy cost for this equipment through December 31,
1984.
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C�T`! HALL • 2t5 CHUPCH AVFNUE • P. O. BOX 1130 • OSHKOSH, WISCONSIN 54902
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