HomeMy WebLinkAbout07. 13-129
MARCH 26, 2013 13-129 RESOLUTION
(CARRIED__6-0__ LOST _______ LAID OVER _______ WITHDRAWN _______)
PURPOSE: APPROVE PURCHASE OF STREETLIGHTING POLES & FIXTURES
FOR CITY HALL PARKING LOT / ENTERPRISE LIGHTING, LTD
($54,133.21)
INITIATED BY: PURCHASING DEPARTMENT
WHEREAS, reconstruction of the City Hall/Safety Building parking lot requires the
purchase of new street lighting poles and fixtures; and
WHEREAS, poles and fixtures identical to those used in other City lots will be
purchased for purposes of consistency and standardization and to simplify maintenance
and inventory requirements.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the proper City officials are hereby authorized and directed pursuant to
Section 12-11 of the Oshkosh Municipal Code to purchase street lighting poles and
fixtures from:
ENTERPRISE LIGHTING
207 Pewaukee Road
Waukesha, WI 53138
Total: $54,133.21
BE IT FURTHER RESOLVED that the proper City officials are hereby authorized
and directed to enter into an appropriate agreement for the purpose of same. Money for
this purpose is hereby appropriated from:
Acct. Nos. 541-1810-1799-00000 Water Utility – Construction Work in Progress
561-2010-1799-00000 Storm Water Utility Construction Work in
Progress
CITY HALL
215 Church Avenue
P.O.Box 1130
Oshkosh,Wisconsin
54903-1130 City of Oshkosh
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TO: Honorable Mayor and Members of the Common Council
FROM: Jon Urben, General Services Manager
DATE: March 19, 2013
RE: Approve Purchase of Streetlighting Poles and Fixtures for City Hall
Underground Stormwater Detention Project Pursuant to Standardization
Exception (Chapter 12-11).
BACKGROUND
This year's reconstruction of the City Hall/Safety Building parking lot requires the
purchase of new streetlighting poles and fixtures. For purposes of consistency and
standardization, it is appropriate to purchase streetlighting poles and fixtures that are
identical to those used in other lots. This will simplify maintenance and inventory
requirements associated with city-owned streetlighting.
ANALYSIS
Staff has identified one company, Enterprise Lighting, Ltd., that sells these poles and
fixtures in the state of Wisconsin without a distributor's mark-up. This allows the city to
achieve its standardization objectives at a favorable price. The City Manager has
approved this purchase.
FISCAL IMPACT
The total purchase price is $54,133.21, and includes all poles and fixtures necessary for
completion of the lot. The purchase includes two types of streetlighting poles: taller poles
for the interior of the lot, and shorter, "pedestrian-friendly" poles for the lot perimeter.
Each pole has a matching fixture style. Some of the fixtures will need to have "retro-fit"
kits purchased to allow for installation of LED lighting. As these kits are available from
multiple suppliers, they will be purchased separately.
The purchase will be paid for by the parking lot improvements item in the 2012 CIP's
Property Improvements section and by the Storm Water Utility. If this resolution is
approved, $64,000 will have been spent from the parking lot improvements line item
toward this parking lot project. The retro-fit kits are anticipated to cost another $10,000.
The sum total of these expenses, as well as money spent to date on preliminary design of
the Riverside Park Parking Lot, is well below the $350,000 designated in the 2012 CIP
toward parking lot improvements.
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The additional cost borne by the Storm Water Utility for this purchase is $24,901, which
would leave the utility's share of this project more than $1.2 million below the amount
budgeted in the 2013 CIP.
Funding would be charged to the Property Fund- City Hall Parking Lot Improvements
(A/N#: 323-1030-7216-06302) and the Storm Water Utility Construction Work in
Progress (A/N#: 561-2010-1799-00000).
RECOMMENDATION
Section 12-11 of the Municipal Code provides that subject to approval of the City
Manager, purchases may be made without following a formal competitive bidding
process when the purchase is from only one source of supply or when standardization or
compatibility is the overriding consideration. In accordance with Section 12-11 of the
Municipal Code and with approval by the City Manager, Purchasing recommends the
Common Council approve this purchase for these streetlighting poles and fixtures to
Enterprise Lighting for $54,133.21.
Respectfully Submitted, Approved:
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Jon Urben,
General Services Manager Mark Rohloff, City Manager