HomeMy WebLinkAbout07. 13-110
MARCH 12, 2013 13-110 RESOLUTION
(CARRIED____7-0____LOST________LAID OVER________WITHDRAWN________)
PURPOSE: APPROVAL OF AMENDMENT TO ENGINEERING SERVICES
AGREEMENT RELATING TO CHEMICAL, ELECTRICAL &
CONTROL SYSTEMS IMPROVEMENT PROJECTS AT THE WATER
FILTRATION PLANT / CH2M HILL ($46,700.00)
INITIATED BY: DEPARTMENT OF PUBLIC WORKS
WHEREAS, CH2M HILL is a consulting firm that provides professional services with
expertise in a number of areas including engineering services; and
WHEREAS, the City and CH2M Hill previously entered into a professional services
agreement on June 28, 2011 for the purpose of performing design and construction
management services for Control Systems Improvement Projects at the Water Filtration
Plant which included upgrading the chemical feed systems and replacing electrical
components; and
WHEREAS, it is necessary for CH2M HILL to perform additional engineering
services for these Projects for the purpose of making field adjustments to the new systems
and components that will improve the installation process and will add flexibility to
operation and servicing because the new systems and components vary in size and
configuration from the systems and components being replaced.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the proper City officials are authorized and directed pursuant to Section 12-
16 of the Municipal Code to enter into an amended agreement with CH2M HILL to provide
additional necessary services pertaining to the ongoing Water Filtration Plant Projects.
BE IT FURTHER RESOLVED by the Common Council of the City of Oshkosh that
the proper City officials are hereby authorized to take those steps necessary to implement
the amendments to the existing agreement with CH2M HILL for these additional services.
BE IT FURTHER RESOLVED that money for this purpose is hereby appropriated
from:
Acct. No.541-1810-1799-00000 Water Utility Construction Work in Progress
OI-KOJH
ON THE WATER
MEMORANDUM
TO: Honorable Mayor and Members of the Common Council
FROM: Stephan M. Brand, Public Works Utility Bureau Manager.
DATE: March 4, 2013
RE: Approval of Amendment to Engineering Services Agreement for Water Filtration Plant
Chemical, Electrical, &Control System Project Services/CH2M HILL ($46,700)
BACKGROUND
CH2M HILL is providing design and construction management services for Water Filtration Plant
upgrades to its chemical feed systems for chlorine, ammonia, and aluminum sulfate. This project also
includes replacement of electrical components, including variable frequency drives on the backwash
water pumps and the plant uninterruptable power supply. The original engineering services agreement
was authorized on June 28, 2011 for the amount of $198,000. The construction project was awarded to
August Winter and Sons of Appleton, Wisconsin on June 12, 2012 for the amount of$897,100.
ANALYSIS
The new equipment varies in size and is configured differently than the equipment it is replacing. This
variability often requires field adjustments and changes to provide the proper installation for operation and
service of the new equipment. This amendment is for the additional work required to make the necessary
changes to improve the new equipment installation and to add flexibility for the operation or servicing of
the new equipment. This amendment is reasonable based on my experience with similar projects.
FISCAL IMPACT
The current engineering services agreement with CH2M Hill is $198,000. This engineering amendment is
for $46,700 bringing the total to $244,700. Funds are available in the Property Improvements Section
(Water Utility Funds) of the Capital Improvement Budget.
RECOMMENDATIONS
Chapter 12 of the Municipal Code of the City of Oshkosh provides that professional services of a
specialized nature, including engineering services, may be procured without the use of formal, sealed
quotes. I have reviewed this amendment and in accordance with Section 12-16 of the Code, I am hereby
recommending that the Common Council approve this amendment.
Approved:
"K—,14/77/--(i-16
Mark A. Rohloff
City Manager
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