HomeMy WebLinkAboutRFP_Questions_and_AnswersRFP Questions & Answers (Q&A)
As of March 19, 2026
Responses are provided below each question.
Q1. How does the City anticipate City staff will support the consultant with outreach and
coordination for public engagement events?
A1. This will be discussed once a consultant is on board.
Q2. Who does the City anticipate will serve on the steering committee/advisory group?
A2. This has not yet been determined.
Q3. Are Adobe file formats (e.g., InDesign, Illustrator) acceptable source formats for graphics
provided to City staff?
A3. Staff have contacted IT and are awaiting a response.
Q4. The RFP references “Subdivision Code – Complete Streets”; however, the remainder of the
document does not mention updating the City’s land division code. Does the RFP include
updates to both the zoning and land division ordinances?
A4. Yes. The City would like to evaluate updates to the land division ordinance in addition to
the zoning ordinance. Currently, the land division ordinance is included within the zoning
ordinance (Chapter 30).
Q5. Is the City open to separating the zoning and land division ordinance into separate
documents?
A5. Yes. The City is open to discussing whether the land division ordinance should remain
within the zoning ordinance or be separated into a standalone document.
Q6. The current code is in PDFs with links to articles on the City’s website; however, Section
C(3) discusses the new code being user-friendly in an online format. Can you clarify what is
meant by “online format”? is the City considering on online platform (e.g., eCode360), or is the
code remaining as PDFs on the City’s website?
A6. The City anticipates using an online platform (civiclinQ)
Q7. Are you looking to reduce the number of conditional uses with the requirements of Act 67?
A7. We are open to reducing the number of conditional uses.
Q8. Are there other topics of interest to include in the code (e.g., around data centers, solar,
ADUs)?
A8. Yes, staff has a list of topics/code sections and not every one was included in the RFP.
Q9. n Section C, the RFP mentions addressing landscaping – enforcement tools for full
compliance. Is the current point system a concern, or can you elaborate on the issues you are
having with this article?
A9. Within the ordinance, we would like to further specify enforcement process if landscaping
requirements are not met.
Q10. In Section C, the RFP mentions addressing sign code review. Can you elaborate on the you
are having with this Article?
A10. Staff wants to review the sign ordinance to improve enforceability, specifically for
temporary sign types.
Q11. n Section C, the RFP notes addressing the subdivision code – complete streets.
“Subdivision ordinance” is not mentioned as a service required or mentioned elsewhere in the
RFP. Are you looking for the consultant to review and update the subdivision code as part of
this project? Or, what is meant by this request under Section C?
A11. Staff would like to evaluate updates to the land division ordinance in addition to the
zoning ordinance. Currently, the land division ordinance is included within the zoning
ordinance (Chapter 30).
Q12. Section G of the RFP notes “short case studies of similar projects” under firm history (G2)
and “demonstrate related projects…for other communities that are similar to the city” under
examples (G6). Can you confirm you are looking for different projects in each section? What
information are you looking to see between these two sections (case studies and examples)?
A12. You may provide information on the same projects. Case studies (G2) should be a
summary/list of projects. Examples (G5) should include zoning ordinances that were written
for similar cities.
Q13. At the end of Section D, the length of the project is stated to last 12-18 months, but under
Section G it stated the process should be 12 months. Can you confirm if the preferred is no
more than 12 months, or if that is a requirement? If allowing a longer process, is this going to
score lower than if the process is 12 months?
A13. We would like the process to take about 12- 18 months. We understand there are variables
that can extend the timeline. This will not have a major effect in the scoring of the applicant
unless the estimated time is way over 18 months.
Q14. Section D, Item #7 discusses qualifications of the project manager only. Do you not want
to see resumes of other key staff? If we have a sub on the project, do you want to see the
primary staff person from that firm and/or all key staff from that firm?
A14. We recommend providing qualifications of primary project manager(s). Other key staff
qualifications may also be beneficial, but not required