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HomeMy WebLinkAboutAECOM Environmental Support 2019 • AECOMImagine it. AECOM �[ /�� Delivered. 558 North Main Street Oshkosh,WI 54901 aecom.com RECEIVED March 19, 2019 AECOM Proposal Number MAR 1 9 ?019 OPP-830127 Mr.James Rabe, PE, CPESC Director of Public Works DEPT OI I'U f3LIC WORKS City of Oshkosh OSHKOSH, W ISCONSIN 215 Church Avenue Oshkosh,WI 54901 Environmental Support during the 2019 Calendar Year for the City of Oshkosh Department of Public Works Dear Mr. Rabe, AECOM Technical Services, Inc. (AECOM)is pleased to provide this proposal for environmental support during the construction of the City of Oshkosh's(City)2019 Capital Improvement Projects(CIP). These environmental support services include, but are not limited to, providing environmental services such as Phase I and II Environmental Site Assessments(ESA), site investigation/characterization (including waste), cleanups for street and public utility improvement, storm water watershed design/improvement,facility construction/improvement, and release response/cleanups. This proposal also is intended to provide field documentation services related to results of the 2019 CIP Environmental Records Review and Geotechnical Drilling Environmental Support work previously completed. The Environmental Records Review consisted of Phase I ESAs in accordance with ASTM E1527-13 for each street. The Phase I ESA's were completed by Robert E. Lee in accordance with the City's 2019 CIP Environmental Records Review project, and the Geotechnical Drilling Environmental Support services that were completed by AECOM in general compliance with AECOM's proposal number OPP-873043 dated November 2, 2018. Based upon the initial review of the Phase I ESA information,AECOM met with the City and provided recommendations for soil boring locations and potential laboratory analyses to be incorporated into the geotechnical soil boring program for these projects. City staff will develop, and incorporate into Project Bidding Documents, the requirements for management of potentially-impacted soil and groundwater. Bid item quantities will be developed based on the information. The bid item estimated quantities are subject to change based on actual subsurface conditions encountered during the construction of the projects. The projects that were reviewed from the 2019 CIP Environmental Records Review project include the following: • Oregon Street—West 16th Avenue to West 21st Avenue • Hazel Street—Washington Avenue to East Irving Avenue • West Waukau Avenue Gallups/Merrits Creek Crossing • Universal Court—Universal Court through easements to South Washburn Street • Kentucky Street—West New York Avenue to approximately 575'north • Sheridan Street—West Murdock Avenue to Roosevelt Avenue • Mitchell Street—West Murdock Avenue to north of West Linwood Avenue • Crane Street—West Murdock Avenue to Roosevelt Avenue • Plymouth Street—West Murdock Avenue to Roosevelt Avenue • North Westhaven Drive—Omro Road to 200'south • Omro Road—North Westhaven Drive to 650'east • Edgewood Road—Ryf Road to 200'south of Shore Preserve Drive • Oaks Trial Repaving—Park Road to north end of Menominee Park K:\PROPOSAL\City of Oshkosh\OPP-830127_2019 Environmental Support\OPP-830127_2019 Environmental Support ProposaL.docx 1/5 AECOM Imagine it. Delivered. • Ceape Avenue Parking Lot Improvements • West 28th Avenue—Oregon Street to eastern end of West 28th Avenue, Including lift station • Miscellaneous Additional Streets or Projects—To Be Determined AECOM will also provide environmental services in accordance with the 'Environmental Services Program(Pre- Construction Screening and Construction Monitoring)'developed by the City and will include the following tasks: • Attend Project Meetings as necessary • Respond to questions and field observations as requested • Development of work plans and contaminated material management plans • Documentation for management of contaminated soil and groundwater during construction activities • Prepare off-site treatment and disposal applications and approvals • Prepare Sanitary Discharge Permits for disposal of impacted water • Prepare Project Summary reports About AECOM AECOM is a worldwide multi-disciplined engineering and consulting services firm that has maintained an office in Oshkosh since 1976. The Oshkosh office is currently comprised of 20 full time staff that provide construction management, civil engineering, geotechnical engineering, environmental engineering and environmental compliance services. Additional staff in our Milwaukee, Green Bay, Middleton and Stevens Point, Wisconsin offices support the AECOM Oshkosh team. Several members of our team grew up in the area and still reside within the City of Oshkosh. AECOM has had an office in Oshkosh for over 40 years. For the last 18 years, our Oshkosh office has been located on North Main Street, which is within walking distance of Oshkosh City Hall. This centralized location within the City allows our team to provide rapid response time without incurring travel time and expense to projects, including attending meetings at City Hall. AECOM specializes in design, bidding assistance, construction documentation, environmental services and material testing. By providing these services locally, the City receives a streamlined, cost-effective approach; consistent design goal understanding and implementation; rapid response to unanticipated project conditions and elimination of multiple contracts and service providers on projects. AECOM staff is very familiar with the City Standard Specifications and City of Oshkosh engineering project goals. Our high level of area knowledge, familiarity and understanding combined with our office location, skill of our local and Wisconsin-based staff, extensive project experience and site knowledge is instrumental in the success of the projects. As an additional benefit,AECOM does not charge the City for any premium overtime costs incurred on projects. The scope of services and estimated cost for each individual project task is prepared based on extensive experience with similar projects, knowledge of the area, project assumptions, information provided by City staff, long-standing working relationships with regulatory agencies and review and negotiations with City staff. We continually strive to provide high-level, cost-effective services to the City. AECOM has provided environmental services for the City over the past 25 years. AECOM's knowledge base of the City's history and experience on environmental cleanups in Oshkosh is very extensive. AECOM brings additional value by reviewing multiple City projects'objectives and site knowledge of the area to facilitate reuse of materials, project symmetry and disposal of excess materials in an effort to reduce costs and provide benefits to the City. Summary of Benefits of AECOM • Completed the Geotechnical Environmental Support work for the 2019 CIP projects • Area environmental knowledge and experience and trained staff • Short response time K:\PROPOSAL\City of Oshkosh\OPP-830127_2019 Environmental Support\OPP-830127_2019 Environmental Support Proposal.docx 2/5 M/�_COM Imagine it. � Delivered. • Relationship with Waste Management utilized to negotiate material acceptance and reduced tipping fees • Ability to quickly review impacted material, identify sources and reuse results of previous environmental work to limit expense and time to arrange for impacted soil management • Cost effective In order to expedite the processing of the landfill profile acceptance applications and removal activities, this proposal includes AECOM's Agency Agreement. By authorizing this proposal,the City of Oshkosh will be authorizing AECOM to act as the authorized agent for the City of Oshkosh regarding the completion of the waste profiles and the transportation manifests, as needed, as part of the environmental support for the City of Oshkosh project activities. AGENCY AGREEMENT AUTHORITY TO ACT AS AGENT FOR COMPANY Pursuant to the terms and conditions of the Master Service Agreement for Services provided by AECOM Technical Services, Inc. (hereinafter"CONTRACTOR")for the City of Oshkosh(hereinafter"COMPANY"), dated April 2009, (hereinafter referred to as the"Agreement"or the"MSA"), which Agreement is incorporated herein by this reference between CONTRACTOR and COMPANY. COMPANY hereby authorizes CONTRACTOR to act as its agent for the purpose of arranging for the transport and/or disposal of waste("Services")encountered while providing the services described in CONTRACTOR'S proposal number OPP-830127 dated January 7, 2019,when the DESCRIPTION OF WORK of a specific Request for Services ("RFS")so states. COMPANY shall defend, indemnify and hold CONTRACTOR, its employees, agents and subcontractors harmless against any claim, actions, causes of action, liability,judgments, fines, penalties and costs reasonably incurred which arise out of CONTRACTOR's actions within the scope of its authorization as agent for COMPANY for Services in accordance with the MSA, except to the extent such claims, actions, causes of action, liability,judgments, fines, penalties and costs arise out of CONTRACTOR's negligence, breach of contract, or willful misconduct which in whole or in part caused the damage, injury or loss. CONTRACTOR shall defend, indemnify and hold COMPANY, its officers, directors and employees harmless against any claims, actions, causes of action, liability,judgments, fines, penalties and costs reasonably incurred which arise out of CONTRACTOR's negligence, breach of contract or willful misconduct. For transport and disposal activities undertaken by CONTRACTOR in accordance with this Agreement, it is agreed that CONTRACTOR shall under no circumstances be considered the generator of any Waste from the project site pursuant to any environmental or other law or regulation. It is further agreed that nothing in this authorization is intended to transfer or convey ownership of such Waste to CONTRACTOR. Budget and Schedule This Agreement is intended for use as a general master services account project contract for environmental support services to the City, under which services will be authorized and invoiced on a task by task basis. For each project/task request for environmental support,AECOM will complete a Project Authorization/"Work Order" Form containing the scope of work and estimated costs, and submit for approval to Mr. Rabe or other appropriate personnel in the City. Upon receipt of the authorized Work Order,AECOM will set up a task under this authorized AECOM project contract. This AECOM project contract will be considered complete when all the work and deliverables for the authorized Work Orders in CY2019 has been completed and submitted. Costs will be tracked per billing accounts provided by City staff to facilitate tracking charges to the correct account. If services to be provided under this proposal require the agents, employees, or contractors of AECOM to enter onto the Project site, Client shall provide right-of-access to the site to AECOM, its employees, agents, and contractors,to conduct the planned field observations or services. The services described in this proposal will be provided on a time and materials basis. Based upon the above scope of services, and as discussed with the City,the estimated budget for this project to provide environmental support services for City of Oshkosh CY2019 projects is$73,500. The services provided will be performed in accordance with the approved Fee Schedule and the conditions of the 2009 City of Oshkosh K.\PROPOSAL\City of Oshkosh\OPP-830127_2019 Environmental Support\OPP-830127_2019 Environmental Support Proposal docx 3/5 M/�_COM Imagine it. � Delivered. Negotiated General Conditions of Service, which are expressly incorporated into, and are an integral part of, our contract for professional services"AECOM can begin providing these services immediately upon receipt of the signed Authorization Form(attached). If you have any questions or need to clarify a point, please call any of the undersigned at 920-235-0270. Yours sincerely, AE 0 Technical Services, Inc. _,...g_______ lag...ttv Tcriitirtivw er omas, P.E. Kevin Brehm, P.E. oje anager Associate Vice President 04-1 1closures: Authorization K:\PROPOSAL\City of Oshkosh\OPP-830127_2019 Environmental Support\OPP-830127_2019 Environmental Support Proposal.docx 4/5 ine it. • AECOM Delivered. Authorization March 19, 2019 I hereby certify that the necessary provisions have been made to pay the liability which will accrue under this contract. I hereby authorize AECOM to proceed with the scope of work for the Environmental Support during the 2019 Calendar Year for the City of Oshkosh as described in AECOM's proposal number OPP-830127 dated March 19, 2019, with a budget authorization of$73,500 under the general terms and conditions spe5ified in the proposal. Sign ure Date Mark A Rohloff Print Name City Manager Title/Organization ilAik-/C-A2kt /(-)e)( Signature Date Pamela R. Ubrig Print Name City Clerk Title/ rganization ti /1/ — t6)a-01 l,cj �gn r Date 1 Lynn A. Lorenson Print Name City Attorney Title/Organization .1(VV AeLLOM 3IDo1I9 Signature Date Trena Larson Print Name Director of Finance Title/Organization K.\PROPOSAL\City of Oshkosh\OPP-830127_2019 Environmental Support\OPP-830127 2019 Environmental Support Proposal.docx 5/5