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HomeMy WebLinkAboutSplit Rock Studios Design for Sporting & Recreational Exhibition raS,c+- G.3 I MI OSHKOSH ICI Public Museum Discover • Connect • Inspire PROFESSIONAL SERVICES AGREEMENT: Schematic Design of Sporting Exhibition by Split Rock Studios For City of Oshkosh/Oshkosh Public Museum THIS AGREEMENT, made on the 29th day of January, 2019, by and between the CITY OF OSHKOSH, hereinafter referred to as CITY, and Sommerville-Wilson Inc. dba SPLIT ROCK STUDIOS located at 2071 Gateway Boulevard,St.Paul, MN 55112, hereinafter referred to as SRS, WITNESSETH: That the CITY and SRS, for the consideration hereinafter named, agree as follows: (Note: If anything in the Proposal conflicts with the Request for Proposals or this document,the provisions in the Request for Proposals and this document shall govern.) ARTICLE I. PROJECT MANAGER A. Assignment of Project Manager. SRS shall assign the following individual to manage the project described in this Agreement: Carrie Paulsen, Project Manager 651.631.2211 x 732 cpaulsen@splitrockstudios.com B. Changes in Project Manager. The CITY shall have the right to approve or disapprove of any proposed change from the individual named above as Project Manager. The CITY shall be provided with a resume or other information for any proposed substitute and shall be given the opportunity to interview that person prior to any proposed change. ARTICLE II. CITY REPRESENTATIVE The CITY shall assign the following individual to manage the project described in this contract: Bradley Larson, Museum Director 920.236.5769 blarson@ci.oshkosh.wi.us ARTICLE III. SCOPE OF WORK SRS shall provide the Design Services for Sporting and Recreation Exhibition described in the proposal of SRS dated January 17, 2019. SRS's proposal is attached as Exhibit A, and is incorporated into this agreement to the extent it does not conflict with this agreement. SRS shall provide the services described in its proposal attached hereto and incorporated herein by reference. SRS may provide additional products and/or services if such products/services are requested in writing by the Authorized Representative of the CITY. 1331 Algoma Boulevard, Oshkosh WI 54901 • 920.236.5799 • oshkoshmuseum.org Page 1 of 3 ARTICLE IV. CITY RESPONSIBLITIES The CITY shall furnish, at SRS'S request, such information as is needed by SRS to aid in the progress of the project, providing it is reasonably obtainable from CITY records. To prevent any unreasonable delay in SRS'S work the CITY will examine all reports and other documents and will make any authorizations necessary to proceed with work within a reasonable time period. ARTICLE V. TIME OF COMPLETION All work to be performed under this contract shall be completed on or before December 31, 2019 unless the parties agree in writing to extend this date. ARTICLE VI. PAYMENT A. The Contract Sum. The CITY shall pay to SRS for the performance of the agreement the total sum of$17,500 for services described within SRS's proposal, adjusted by any changes as provided in the proposal, or any changes hereafter mutually agreed upon in writing by the parties hereto. B. Method of Payment. SRS shall submit itemized monthly statements for services. The CITY shall pay SRS within 30 calendar days after receipt of such statement. If any statement amount is disputed, the CITY may withhold payment of such amount and shall provide to SRS a statement as to the reason(s) for withholding payment. C. Additional Costs. Costs for additional services shall be negotiated and set forth in a written amendment to this agreement executed by both parties prior to proceeding with the work covered under the subject amendment. ARTICLE VII. CONSULTANT TO HOLD CITY HARMLESS SRS covenants and agrees to protect and hold the CITY harmless against all actions, claims and demands of any kind or character whatsoever which may in any way be caused by or result from the intentional or negligent acts of SRS, his agents or assigns, his employees or his subcontractors related however remotely to the performance of this Contract or be caused or result from any violation of any law or administrative regulation, and shall indemnify or refund to the CITY all sums including court costs, attorney fees and punitive damages which the CITY may be obliged or ad- judged to pay on any such claims or demands within thirty(30)days of the date of the CITY'S written demand for indemnification or refund. ARTICLE VIII. INSURANCE SRS shall provide insurance for this project that includes the CITY as an additional insured. The specific coverage required for this project are identified on a separate document. Page 2 of 3 ARTICLE IX. TERMINATION A. For Cause. If SRS shall fail to fulfill in timely and proper manner any of the obligations under this Agreement, the CITY shall have the right to terminate this Agreement by written notice to SRS. In this event,SRS shall be entitled to compensation for any satisfactory, usable work completed. B. For Convenience. The CITY may terminate this contract at any time by giving written notice to SRS no later than 10 calendar days before the termination date. If the CITY terminates under this paragraph, then SRS shall be entitled to compensation for any satisfactory work performed to the date of termination. This document and any specified attachments contain all terms and conditions of the Agreement and any alteration thereto shall be invalid unless made in writing, signed by both parties and incorporated as an amendment to this Agreement. In the Pr Bence • CONSULTANT SPLIT ROCK STUDIOS By: (Witnes Isaiah Beohler , President (Seal of Contractor if a Corporation) CITY OF OSHKOSH By: Mar A. Rohloff, City Man ger the s) (en/LA..ow And: itness) Pamela R. Ubrig, City Cl k APPROVED: I hereby certify that the necessary provisions have been made to pay the liability which will accrue under this contract. ttorney ity Comptro Page 3 of 3 NgOSHKOSH Public Museum • • ______ eloAell ti".. 11,;,, , se__ 6;.,. ..ieteiii.„ EXHIBIT SCHEMATIC DESIGN QUOTE d-1 r . .. Aluit ii:.'-0.ril •. .'.'1 *gall" F-Itrr . ;`_fir iiii i"'� ,. w �e +`CAI' ... . /F Rom` J rrI \ i. _ _ _ Ile --�-�1� . • '. +lam ' l mow . -. .',„ :___. ,. ., _ w SPLIT ROCK STUDInS IDENTITY OF PROPOSER Sommerville-Wilson,Inc.d/b/a Split Rock Studios Isaiah Boehlert-President 2o7i Gateway Blvd.,Arden Hills,MN 55112 800-433-9599 OR 651.631.22n(phone) 651-631-0707(fax) www.splitrockstudios.com Sommerville-Wilson,Inc.is a Minnesota Corporation,registered in February 2000. The business was previously known as Deaton Museum Services. PROJECT COORDINATOR: James Tordoff Toll-free 800-433-9599 x733 Direct:651-789-4733 jtordoff@splitrockstudios.com • Split Rock Studios 2071 Gateway Boulevard Arden Hills,MN 55112 1 Phone:(651)631-221.1 Fax:(651)631.-o7o7 www.splitrockstudios.com SPLIT ROCK 17-Jan-2o19 STUDIOS Estimate FEE PROPOSAL - SPORTING & RECREATION EXHIBITION Re: Oshkosh Public Museum Sporting&Recreation Exhibition PRICE SUMMARY 1. Kick-off Meeting $2,500.00 2.Schematic Design I $7,500.00 3.Schematic Design II $7,500.00 SD TOTAL (NTE): $17,500.00 Note-Design fee based on an estimated $200,00o total project budget and includes those items listed in"Design Phase 1"in Exhibit A(next page) ESTIMATE VALID FOR 90 DAYS f •Exhibit A: Design Process and Scope Design Phase 1 Design Phase 2 Fabrication and Installation Project Kick-Off Design Development I PREPRODUCTION INSTALLATION On-Site Planning Workshop Presentation&Submittal • On-site inspection of exhibit space for installation • Finish any remaining,minor building prep work • Develop themes,objectives,&storyline • Updated floorplans,exhibit elevations/ • Create shop drawings with �� • Deliver exhibits and set staging area P fabrication details for all • Review&document space,collection,reference scale drawings of all exhibit components exhibit structures,including �f x.'' 1 for unloaded exhibit elements materials,colors,electrical systems,etc. • Suggested materials and colors defined for exhibits technical specifications f. , • Provide on-site art direction as required • Brainstorm ideas,messages,&components • Revised graphic approach,introduce templates • Create graphic production • Install murals and all large structures • Discuss target audience&prioritize exhibit topics of all major panel types files for review,corrections, 111 f • Install smaller graphics,AV equipment, • Review budget&schedule • Exhibit outline + and approval t • \ models,interactive exhibits • Address any staff concerns with component • Provide samples/models/ • Working from back to front,clean work site and descriptions, prototypes for approval casework(clear debris&dust,clean vitrines) • Meeting brief provided shortly afterward preliminary headlines, •_ • Prepare audiovisual programs • Install artifacts text descriptions, Client provides project information to date,identifies major images and artifacts; i • Specialty items:create original art,image acquisition, • Aim and adjust themes,goals,resources,and stakeholders. written descriptions of AV programs and interactives production, ghting fixtures interactives and media 1l artifact preparation,artistic fabrication,etc. ?� • Walk-through Schematic Design I �, :�„• • Provide detailedproduction and installation schedule • Updated schedule inspection of • NOTE:Longlead time items,such as media, completed exhibits L. Presentation&Submittal • Identification of subcontractors r sculpture,and dioramas may be fast-tracked into • Train staff in exhibit • Preliminary floor plan 4 (if needed) - production.This is only done with client approval. operation and with traffic flow analysis a ' =`- • Updated budget maintenance Client reviews drawings and samples. • Preliminary exhibit e • !• Estimate by individual component(line-item) 9 P • Correct any Client provides authorization to proceed to fabrication. sketches '.4.- ;Y punch-list items • Exhibit&graphics ,� 4. 1_�=1 Client reviews and provides consolidated feedback. PRODUCTION Client will inspect exhibition during installation with the approach inspirations • a ar• .. ,=• project manager.At this time or shortly after installation, • Narrative walk-through T p, p ,' i Design Development II • Fabricate all components based on approved client will develop a punch-list. and design analysis an' design and/or construction drawings • Budget:Estimated by SQFT Presentation&Submittal • Weekly in-house meetings with fabrication personnel,estimator,project �` CLOSE-OUT PACKAGE • Updated schedule • Final floor plans and exhibit elevations/scale drawings . manager,and production Client reviews and provides consolidated feedback. of all exhibit components;construction techniques, director to ensure each element finishes,colors,and materials indicated. • Provide documented warranty information(from is on-budget and on-schedule tql1", Split Rock Studios and Subcontractors) Schematic Design II • Final graphic approach:typicals of all major panel types • Produce graphics 9 P • Provide final graphic production files,final • Exhibit outline with component descriptions, ..� written materials,artwork,digitalphotographs, Presentation&Submittal revised headlines,text descriptions,images and • Perform regular inspection 9 P g of exhibit components t and"as-built"fabrication drawings. • Renderings of all major exhibit elements artifacts,descriptions of interactives and media • a • Detailed production • Provide regular progress reports ( • Supply maintenance manual • Introduce graphic approach:color and installation schedule palette,fonts,and hierarchy • Updated budget:Estimate by individual Gain approval for elements developed during this phase • Preliminary content outline,description of key exhibit component(line-item) - i elements and visitor experience,component list • Perform ongoing supervision // Client reviews and provides consolidated feedback. of subcontractors • Updated budget Estimated by area • All audiovisual programs produced Client reviews and provides consolidated feedback. Client reviews progress on digital images,written reports, and attends(optional)on-site review meetings.