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Home My WebLink AboutAECOM 18-14 AECOM—COM Imagine d. AECOM I Delivered. 558 North Main Street JJJ Oshkosh,WI 54901 RECEIVED aecom.corn RECEIVED JAN 0 9 2019 December 20, 2018 AECOM Proposal 'CITY CLERK'S OFFICE DEC 2 0 2018 OPP-901888 DEFT OF PUBLIC WORKS Mr. James Rabe, PE, CPESC OSHKOSH, WISCONSIN Director of Public Works City of Oshkosh 215 Church Avenue Oshkosh,Wisconsin 54903-1130 Proposal to Provide Construction Monitoring and Documentation Services Related to City Contract 18-14, Oshkosh Avenue Area Redevelopment Infrastructure Improvements-Storm Water Detention Basin located in Oshkosh,Wisconsin Dear Mr. Rabe, AECOM Technical Services, Inc. (AECOM) is pleased to present this proposal to the City of Oshkosh (City)to provide construction monitoring and documentation services related to City Contract 18-14, Oshkosh Avenue Area Redevelopment Infrastructure Improvements Storm Water Detention Basin, in Oshkosh,Wisconsin. About AECOM AECOM is a worldwide multi-disciplined engineering and consulting services firm that has had an office in Oshkosh since 1976. The Oshkosh office is currently comprised of 20 full time-staff that provide construction management, civil engineering, geotechnical engineering, environmental engineering and environmental compliance services. Additional staff in our Milwaukee, Green Bay, Middleton and Stevens Point, Wisconsin offices support the AECOM Oshkosh team. Several members of our team grew up in the area and still reside within the City of Oshkosh. For over 10 years, our Oshkosh office has been located on North Main Street, which is within walking distance of Oshkosh City Hall. This centralized location within the City allows our team to provide rapid response time without incurring travel time and expense to projects, including attending meetings at City Hall. AECOM specializes in design, bidding assistance, construction documentation, environmental services and material testing. By providing these services locally,the City of Oshkosh receives a streamlined. cost-effective approach; consistent design goal understanding and implementation; rapid response to unanticipated project conditions and elimination of multiple contracts and service providers on projects. AECOM staff is very familiar with the City Standard Specifications and City of Oshkosh engineering project goals. Our high level of familiarity and understanding combined with our office location, skill of our local and Wisconsin-based staff, extensive project experience and site knowledge is instrumental in the success of the projects. As an additional benefit,AECOM does not charge the City for any premium overtime costs incurred on projects. Each individual project budget is prepared based on extensive experience with similar projects, knowledge of the area, project assumptions, information provided by City staff, long-standing working relationships with regulatory agencies and review and negotiations with City staff. Additionally, budgets are broken down into tasks that include detail of staff by technical classification and associated hours to complete each task. We continually strive to provide high-level, cost-effective services to the City of Oshkosh. AECOM has provided watershed modeling, design and construction management services for multiple storm water detention basins for the City of Oshkosh over the past 10 years. AECOM brings additional value by reviewing multiple City projects'objectives and site knowledge of the area to facilitate reuse of materials, project symmetry and disposal of excess materials in an effort to reduce costs and provide benefits to the City of Oshkosh. Project Understanding AECOM understands that the project consists of Construction Monitoring and Documentation of the construction of the storm water basin clay liner related to City Contract 18-14 Oshkosh Avenue Area Redevelopment Infrastructure Improvements.The proposed scope of work is provided in the following section. K:\PROPOSAL\City of Oshkosh\OPP-901888_Oshkosh Avenue Detention Basin\OPP-901888_Oshkosh Ave Detention Basin Proposal.docx 1/4 AECOM Imagine it. Delivered. Scope of Services Construction Observation and Documentation AECOM will provide on-site documentation and testing staff as needed during the duration of construction of the detention basin clay liner. AECOM staff will only be onsite when necessary as the site work dictates. Field and laboratory testing will be provided as identified in this scope of work to document compliance with project plans and specifications. Specific attention by field staff will be focused on maintaining compliance with project documents for the construction of the basin clay liner.AECOM will provide the following services for this project: • Notwithstanding that it is the contractor's sole responsibility for job site safety,AECOM will report immediately to the City the occurrence of any accident. • Determine the field and laboratory testing required to document construction of the detention basin. A testing location 100 foot grid will be prepared as an overlay on the detention basin to predetermine testing locations. • Provide subcontracted laboratory material testing to document conformance with plans and specifications. At this time we anticipate soil testing to include determination of(3)modified proctors, (7)sieve/hydrometer gradations, (7)atterburg limits, and(2)permeability tests. This testing is based on blended specification from WDNR Conservation Practice Standard (1001)Wet Detention Pond and USDA-NRCS Wisconsin Construction Specification 300 for Clay Liner. Bay Area Testing&Consulting, LLC (BATC)will complete these testing services. • Provide field testing to document conformance with plans and specifications. Record horizontal and vertical coordinates of each individual test so as to allow later identification and inclusion in the project construction documents. Testing will include: nuclear density compaction testing for soils. • Document construction and test locations with a PDA/tablet computer(YUMA). The information to be recorded will include GPS location information (horizontal datum in Winnebago County Coordinate System, South Zone NADD83 and the Vertical Datum will be NAVD88). • Provide photo documentation throughout the construction period. • Provide vehicles, necessary equipment, and material for inspection. • Provide a summary report which includes field observations, photo log, and field and laboratory testing results. AECOM proposes a team comprised of Paul Timm,Account Manager and Chad Wilson, Field Staff. This proposed project team has been selected to provide the City with AECOM staff that understand the City's expectations, have previous project involvement, have been involved with similar projects, understand respective project responsibilities, are located locally, and provide a reasonable cost approach with sensitivity to overall project cost. Assumptions • AECOM and the City will work together to document construction of the project. AECOM will provide necessary and appropriate communications and documents required to make timely decisions and assure project goals and contract document compliance are met. • The City will be responsible for construction staking. measurement of bid item quantities that require survey, and as-built survey of the project. • The City will provide an electronic copy of the project documents and plans to be utilized during construction observation and documentation. • The field and laboratory testing will be based on City Standard Specifications, blended specifications from WDNR Conservation Practice Standard (1001)Wet Detention Pond and USDA-NRCS Wisconsin Construction Specification 300 for Clay Liner and previous project experience. Schedule We understand the project will be started in mid-November and will be completed by the end of December, 2018. K:\PROPOSAL\City of Oshkosh\OPP-901888_Oshkosh Avenue Detention Basin\OPP- 901888_Oshkosh Ave Detention Basin Proposal.docx 2/4 AECOMImagine it. Delivered. Estimated Fees The total estimated fees for the construction observation and documentation is$11,535. AECOM will only charge for actual incurred costs. If the project is completed outside of the assumptions AECOM may request to reduce or increase the budget accordingly. . Estimated Fee Project Management and Report Preparation $1,960 (4 hours @$190, 10 hours@ $105, 2 hours @$75) Field Documentation/Report Senior Technician $6,375 (75 hours @ $85) Equipment and Expenses(2 weeks) $1,500 (Yuma, nuclear meter,truck) Subcontract Laboratory Testing Services $1,700 (Bay Area Testing and Consulting) TOTAL ESTIMATED FEES $11,535 If services to be provided under this proposal require the agents, employees, or contractors of AECOM to enter onto the Project site, the City shall provide right-of-access to the site to AECOM, its employees, agents, and contractors,to conduct the planned field observations or services. The services described in this proposal will be provided on a time and materials basis. Based upon the above scope of services, the estimated budget for these services is $11,535. The services provided will be performed in accordance with the Negotiated Fee Schedule and the conditions of the 2009 City of Oshkosh Negotiated General Conditions of Service, which are expressly incorporated into, and are an integral part of, our contract for professional services.AECOM can begin providing these services immediately upon receipt of the signed Authorization Form (attached). We appreciate the opportunity to provide engineering services to the City of Oshkosh. If you have any questions regarding the proposed project approach or corresponding costs, please contact us at your convenience. If you have any questions or need to clarify a point, please call Paul Timm at 920-235-0270. Yours sincerely, COM Techni I Services, Inc. rift/04;cl, Lkuk44I/ r1/ Paul Timm ` Kevin L. Brehm, P.E. p" Account Manager-8- Associate Vice President enclosures: Authorization K:\PROPOSAL\City of Oshkosh\OPP-901888_Oshkosh Avenue Detention Basin\OPP- 901888_Oshkosh Ave Detention Basin Proposal.docx 3/4 AECOMImag 558 N Main Street Delivvered. Oshkosh,Wisconsin 54901 920.236.6710 www aecom.com Authorization December 20, 2018 I hereby certify that the necessary provisions have been made to pay the liability which will accrue under this contract. I hereby authorize AECOM to proceed with the scope of work for City Contract 18-14, Oshkosh Avenue Area Detention Basin Construction Monitoring and Documentation located in the City of Oshkosh,Wisconsin as described in AECOM's proposal number OPP-901888 dated December 20, 2018 with a budget authorization of$11,535 under the general terms and conditions specified in the proposal. gcy-2e--a-ec p (9 Sign ture Date Mark A Rohloff Print Name City Manager Title/Organization ( Signature Date Pamela R. Ubrig Print Name City Clerk Title/ anization i to Date Lynn A. Lorenson Print Name City Attorney Title/Organization , nC, ' D►C1 11 3 / I�t Signature Date Trena Larson Print Name Director of Finance Title/Organization K:\PROPOSAL\City of Oshkosh\OPP-901888_Oshkosh Avenue Detention Basin\OPP-901888_Oshkosh Ave Detention Basin Proposal.docx 4/4