HomeMy WebLinkAbout42. Amendment to Professional Services Agreement- AECOM City
of
Oshkosh
MEMORANDUM
TO: Honorable Mayor and Members of the Co n Council
FROM: James Rabe,Director of Public Works
DATE: June 6,2019
RE: Amendment to Professional Services Agreement to Complete the Final Plat and
Establish Lot Corners for the Southwest Industrial Park Expansion / AECOM
Technical Services,Inc. (AECOM) (+$17,180)
A professional services agreement with AECOM for developing six (6) lot and two (2) outlot
descriptions, providing several revisions to the plat to include a potential future street extension,
developing eight (8) utility easement descriptions, providing adjustments to the street right-of-
way limits to all for an intersection, and adding navigable waterway information to the plat for
the Southwest Industrial Park Expansion was approved by staff in May 2018. During the course
of the project, City staff determined utilizing multiple certified survey maps (CSM's) in lieu of a
Plat Map would be a better course of action and would provide more flexibility to the City in the
long term.
AECOM utilized the remaining funds on the agreement to start the preparation of CSM No.1 and
its thirteen (13) associated easements. Two (2) additional CSM's with associated easements are
anticipated to be completed to fully develop the anticipated lots and easements. This amendment
is for additional funds necessary to complete the preparation of CSM No. 1 and CSM No. 2, the
removal of the plat map lot corner pins previously installed, and the installation of the lot corner
pins for CSM No. 1 and CSM No. 2. The anticipated future CSM No. 3 preparation costs will
provided under separate proposal when further lot divisions may be required.
Staff has reviewed the amendment and the proposed costs and has found the costs consistent
with the level of effort that will be expended in order to complete this project. The amount of this
contract amendment is $17,180. This will raise the total agreement amount to $27,640 (not to
exceed).
Private and public infrastructure projects in TID #23, which have been funded with a State Trust
Fund Loan and General Obligation debt,have created a funding source for this amendment.
Chapter 12 of the Municipal Code of the City of Oshkosh provides that professional services of a
specialized nature, including engineering services, may be procured without the use of formal,
sealed quotes. In accordance with Section 12-16 of the Code, I am hereby submitting this report
regarding this amendment.
JR/tlt
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19.docc
AECOM
AECOM
558 North Main Street
Oshkosh,WI,54901
aecom.com
June 4, 2019
RECEIVED AECOM Project No.
60578876
JUN - 4 2019 AECOM Proposal No.
Mr. James Rabe, PE, CPESC OPP-813123
Director of Public Works DEPT OF PUBLIC
City of Oshkosh OSHKOSH WISCOWORNS City Purchase
u c ase Order No.
215 Church Avenue
Oshkosh, WI 54901
Amendment Request No. 1 to Complete the Final Plat and Establish Lot Corners for the Southwest Industrial Park
Expansion located in Oshkosh,Wisconsin by Preparing Two Certified Survey Maps in lieu of a Plat Map
Dear Mr. Rabe,
AECOM Technical Services, Inc. (AECOM) is proposing Amendment No 1 to Proposal Number OPP-813123, dated May 11,
2018,to change the scope of work from completing a Plat Map to preparing two(2)Certified Survey Maps(CSM), associated
easements, and pinning the lot corners per State of Wisconsin requirements.
Project Background
AECOM began assisting the City in preparing a draft plat and associated legal descriptions under a Task Order as
part of the 2017 General Structural Services Agreement. That approved budget and associated scope of work was
completed in late 2017. After completing that scope of work, subsequent revisions to the Plat beyond the original
approved scope of work were requested by the Planning Services and Engineering Divisions. The work involved in
those revisions was completed under a separate agreement, dated May 11, 2018. These revisions in general
included:
• Development of six(6) lot and two(2) out lot descriptions and multiple revisions.
• Providing several revisions to the plat to include a potential future street extension.
• Development of eight(8)utility easement descriptions.
• Providing adjustments to the street Right-of-Way(ROW) limits to allow for an intersection.
• Addition of navigable waterway information to the Plat.
This scope of work was completed and final draft documents submitted to the City by June 2018.
During the summer of 2018, City staff determined utilizing Certified Survey Maps(CSM)in lieu of a Plat Map would be
a better course of action and provide more flexibility to the City in the long term. This change in direction was the
result of increased interest in development of some of the available land including three(3) potential rail road spurs.
The CSM approach allowed for an expedited method for creation of lots and easements to meet the property
development schedules. As a result, with City staff permission, AECOM utilized remaining funds not utilized in
Proposal Number OPP-813123 to start the preparation of CSM No. 1 and 13 associated easements. We anticipate
two additional CSM's(CSM No. 2 and CSM No. 3)with associated easements will be completed to fully develop the
anticipated lots and easements.
This amendment is requesting additional funds to complete the preparation of CSM No. 1 and CSM No. 2, and
removal of the Plat Map lot corner pins previously installed and the installation of the lot corner pins for CSM No. 1
and CSM No. 2. The anticipated future CSM No. 3 preparation costs will be provided under a separate proposal, or
amendment,when further lot divisions may be required. We anticipate this will occur several years in the future and
do not have enough information to logically create CSM No. 3 lots or easements currently.
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AECOM
CSM No. 1
CSM No. 1 was completed in March 2019. After development of the draft CSM, the following revisions occurred:
• Changing of termination of Compass Way from a straight railroad crossing to Global Parkway into a cul-de-sac.
This was required as the railroad crossing was not approved by the Wisconsin&Southern Railroad and the
Office of the Commissioner of Railroads. This potential change was also identified during the preparation of the
Plat Map but was not fully developed.
• Eliminating the cul-de-sac area referenced above and adding Transit Drive ROW. This additional ROW will
eliminate the dead-end street which would be problematic for truck traffic to navigate.
• Updating the Wetland Delineation per information provided by City staff. This was a more recent delineation and
reduces the wetland area.
• Changing the existing six(6) lot Plat Map configuration into three(3) lots, one(1)outlot, and right-of way for
Compass Way and Transit Drive.
• Preparation of 13 easements descriptions. Easements included preparation of seven(7) Municipal Utility, four(4)
Public Utility, and two(2) railroad easements. There were several revisions to each easement during the multiple
reviews to try and accommodate potential development requirements.
We request an additional 30 hours of a PLS, and 6 hours of a Senior PLS to complete CSM No. 1. The total
estimated budget request is approximately$3,600.
CSM No 2
The City has requested AECOM prepare CSM No. 2. This CSM will further divide Lot 3 created in CSM No. 1. We
anticipate creating up to four(4)additional lots. One(1) outlot for the storm water ponds and ditches,two(2)outlots
for the Transload Facility, and one(1)outlot for the balance of Lot 3 not accounted for in the outlots. In addition, we
anticipate creating up to four(4)easements.
The CSM documents have been and will be prepared by a Professional Land Surveyor(PLS)licensed by the State of
Wisconsin. In addition,the documents will be reviewed by an independent AECOM PLS as part of a quality review.
We anticipate approximately 60 hours of a PLS, 6 hours of a Senior PLS, and 4 hours of a Project Manager will be
required to complete CSM No. 2. The total estimated budget request is approximately$7,180. This budget includes
one(1) meeting at City Hall with our staff.
Lot Pinning
AECOM surveyors, under direction of a PLS, will establish all lot corners created by CSM No. 1 and CSM No. 2, prior
to the CSM being registered with the State of Wisconsin. In addition,AECOM staff will remove the previously-installed
Plat Map lot and ROW corners that will no longer be required. Several of these pins must be removed because they
are no longer correct. AECOM will only remove the ones no longer required. The Plat Map Lot and ROW pins were
installed in 2017, as the Plat Map at that time was considered final and was to be submitted for State of Wisconsin for
approval. The pins had to be installed prior to registering the Plat Map with the State of Wisconsin.
We anticipate it will take approximately one(1) 8-hour day with a 2-person crew under the direction of a PLS (2 hours)
to removal all pins that are not required. The cost for pin removal, including equipment, is estimated to be$2,200. In
addition, we anticipate it will take approximately two(2) 10-hour days for a 2-person survey crew under the direction
of a PLS(2 hours)to install all required lot pins. The cost for installing of lot pins including equipment and direction of
PLS is estimated to be$4,200.
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AECOM
Additional Proposed Budget
AECOM has incurred approximately$3,600 of additional effort to complete CSM No. 1. We estimate approximately
$7,180 to complete CSM No. 2, and approximately$6,400 for Lot pin removal and installation. Therefore,we are
requesting a total budget increase of$17,180.
As with all our agreements,AECOM will only bill for actual time incurred. We reserve the right to request changes in
budgets if the scope of work varies from our project assumptions. This includes increases as well as decreases in our
budget. Please note the AECOM Fee Schedule will not be increased for 2019. The fees will remain the same as the
2018 Approved Fee Schedule.
The services provided will be performed in accordance with the approved Fee Schedule and conditions of the General
Conditions of Service—City of Oshkosh,April 2009, which are expressly incorporated into, and are an integral part of,
our agreement for professional services.
If you have any questions or need to clarify a point, please call any of the undersigned at 920-236-6718.
Yours sincerely,
COM Technical Services, Inc.
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P ul F. Timm Kevin L. Brehm, P.E. ✓ A
Account Manager Associate Vice President {�Wl%
end: Amendment to Agreement
Amendment Authorization
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AECOM 558 N Main Street
Oshkosh,WI 54901
920.236.6710
Amendment to Agreement
Amendment No. 1
AECOM Proposal No.OPP-813123
City of Oshkosh Purchase Order No. 180814-00
AECOM Project No.60578876
RETURN TO: AECOM Date: June 4, 2019
558 North Main Street
Oshkosh,WI 54901
Attention: Paul Timm
Summary Original Contract Value $10,460
Total Previous Amendments $0.00
Amount this Amendment $17,180
Revised Contract Amount $27,640
Task# Description Amount
1 CSM No. 1 $3,600
2 CSM No. 2 $7,180
3 Establishment of Lot Corners $6,400
TOTAL $17,180
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AECOM 558 N Main Street
Oshkosh,WI 54901
920.236.6710
Authorization
June 4, 2019
I hereby certify that the necessary provisions have been made to pay the liability which will accrue under this
contract.
I hereby authorize AECOM to proceed with the scope of work outlined in Amendment 1 to the agreement dated
May 11, 2018, OPP-813123 related to the Proposal to Complete the Final Plat and Establish Lot Corners by
Preparing Two Certified Survey Maps In-lieu of a Plat Map for the Southwest Industrial Park Expansion located
in Oshkosh,Wisconsin with a revised total budget authorization of$27,640 under the general terms and
conditions specified in the proposal.
Signature Date
Mark A Rohloff
Print Name
City Manager
Title/Organization
Signature Date
Pamela R. Ubrig;
Print Name
City Clerk
Title/Organization
Signature Date
Lynn A. Lorenson;
Print Name
City Attorney
Title/Organization
Signature Date
Trena Larson
Print Name
Director of Finance
Title/Organization
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