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Home My WebLink About18. 19-336 JUNE 11, 2019 19-336 RESOLUTION (CARRIED 6-0 LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVE AMENDED SPECIAL EVENT / OSHKOSH ZOOLOGICAL SOCIETY / TO UTILIZE OPERA HOUSE SQUARE FOR THE INTO THE NIGHT EVENTS/JULY 17&SEPTEMBER 19, 2019 INITIATED BY: CITY ADMINISTRATION WHEREAS, the Oshkosh Common Council previously approved the amended dates for the Into the Night events to be held in Opera House Square, South Park and Menominee Park on May 23 and September 19, 2019, and WHEREAS, the Oshkosh Zoological Society (Chanda Anderson) has requested an amendment to reinstate the July event date and host the events on Wednesday,July 17 and Thursday, September 19 and to request the partial use of N. Main St. (parking areas located on the west side of N. Main St.) and High Ave. (one lane traffic creating the north lane as a buffer for safety). NOW, THERFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that Oshkosh Zoological Society (Chanda Anderson) shall utilize Opera House Square, N. Main St. and High Ave. for the Into the Night events,July 17 and September 19, 2019, and that the following exception be granted: A. An exception to the provisions of section 6-6 of the Oshkosh Municipal Code is granted to allow animals in the Park on the event dates (for promotional purposes). A vendor list of any animals must be submitted to the Special Events Coordinator for approval two weeks prior to each event date. B. BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City's actual costs for extraordinary services. JUNE 11, 2019 19-336 RESOLUTION CONT'D Cost Estimates for Extraordinary Services Police Staffing $155.90 (preliminary estimate includes 5 CSO hrs. per event date) Supplies/Materials $22 (preliminary estimate includes use of cones) Streets Staffing $91.06 (preliminary estimate includes 1 hr. for delivery & pick up of barricades and signs per event date) Equipment/Vehicles $22.85 (preliminary estimate includes dedicated use of a truck for the delivery & pick up of barricades and signs per event date) Supplies/Materials $44 (preliminary estimate includes use of barricades and signs) Ron, SPECIAL EVENT PERMIT Aor Oshkosh APPLICATION 2019 The completed application can be mailed to: Oshkosh Seniors Center,Special Events Coordinator,200 N.Campbell Rd.,Oshkosh, WI,54902. All applications must include a detailed layout/route and the application fee($25 single day event/$35 multi-day event). GENERAL INFORMATION Official Name of Event: Oshkosh Into the Might Start Date: End Date: July 17, 2019 and Sept 19, 2019 July 17, 2019 and Sept 19, 2019 Please list times each day along with the times of the event: MON TUES WED THURS FRI SAT SUN SET UP TIME 2pm 12pm START TIME 5pm 5pm END TIME 9pm 9pm CLEAN UP TIME 10 p m 1 Q p m If your event will have specific activities that start at different times throughout the event,please list the activities with dates and times below. (Example: event runs for three days but one day has a walk/run. List the activity as walk/run and list the specific date and time it will take place.) Wednesday(7/17) we have to set up after Live at lunch Thursday(9119)we will have a lot of Autumn decor to be put out which we'll workout with beautification comittee(BID)and will need the earlier start time. Location of the Event: ❑■Park/PubIic Property ❑Public Street/Sidewalk/Alley/Right of Way El Private Property ❑Other Please Iist name of Park/Street/Building/etc.: Please list streets,sidewalks or other public property that may be closed or otherwise affected: Opera House Square, would like parking stalls on Main, plus Market closed. Location of Event Parking: (If additional cih parking lots or Imf areas are needed for parking,a parking or turf agreement nmay be required.) To: City Of Oshkosh May 29`", 2019 Re: Oshkosh Into the Night To whom it may concern: Oshkosh Into the Night is a new event we've been working on for Oshkosh, a night art market. Appleton, Madison, Milwaukee all have these as monthly events and have them organized by different groups of paid employees, like the Chamber,or Newaukee. Almost a year ago, I (Chanda, owner of Caramel Crisp)saw some grumbling on facebook from people who were complaining that"Oshkosh didn't allow Bazaar after Dark to come here" (which is not accurate). Anyway, after doing some extensive legwork and a lot of assistance from Kathy Snell, I called a meeting of volunteers to plan an Art Market at night for Oshkosh. At these meetings we came up with a number of ideas and brainstormed and went back and forth with Kathy to make this event happen for our community. The originally committee (all volunteers) each took a date, the person with the July date could no longer make the commitment. In addition I had asked for input from the Main street business owners and they we're not fully onboard with an event during EAA. The kind of final straw with the July date was that Propel who was onboard, backed out in fear of this being too much for them to commit to. Knowing was limited on my back and forth to council I did the change out of a little frustration with lack of help, not having much free time myself...I admit I maybe did that decision a little too quickly, and in hindsight wish I would have handled that differently, hence the issue now. This last Thursday was out first night and was received very well by the community. We had great weather and we did know that people are starving for outdoor stuff to do in May but had no idea we'd have that kind of attendance. We had a TON of requests to consider adding the July date back in. With any first time event you really just do not know how well it will do. Since this is type of event is exactly what the square was made to host, I really want to keep this event in our downtown and build it into an amazing event. I know that we have to continue to work out some kinks but we will continue to do that. Besides the community excitement with attending the event, I've had numerous people step up and offer assistance in volunteering with planning and whatnot. Now having done the hard part and getting through the first one,each one in the future should be easier. Moving forward the plan is to have them every other month (May,July, September). I am hoping you accept my apology in canceling the July event too hastily and can understand and support my request for an additional amendment to reinstate a July event date.[ am hoping you accept my apology in canceling the July event too hastily and understand that now with more volunteers stepping up in addition to an amazing first event,you feel that this is an acceptable excuse and allow me to go back for re-approval. After some extensive communication with volunteers, the community,the CVB and others, we would like to host a July event on Wednesday July 17t" Thank you, Chanda Anderson Oshkosh Into the Night, event coordinator. 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