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HomeMy WebLinkAboutMinutes PROCEEDINGS OF THE COMMON COUNCIL CITY OF OSHKOSH, WISCONSIN MAY 14, 2019 REGULAR MEETING held Tuesday, May 14,2019, at 6:00 p.m. in Council Chambers, City Hall Mayor Palmeri presided. PRESENT: Council Members Steven Herman, Jake Krause, Matt Mugerauer, Bob Poeschl, Deb Allison-Aasby and Mayor Lori Palmeri ALSO PRESENT: Mark Rohloff, City Manager; Pamela Ubrig, City Clerk; Lynn Lorenson, City Attorney; and Allen Davis, Director of Community Development Council Member Herman asked for a moment of silence in honor of Harold Buchholz, a former Council Member and active participant in multiple community organizations, who recently passed away. Council Member Herman read the Invocation. The Pledge of Allegiance was led by Dennis Thur and Tanner Herlihy from Trinity Lutheran School. PROCLAMATION Mayor Palmeri proclaimed May, 2019 to be Historic Preservation Month in the City of Oshkosh. Shirley Brabender Mattox accepted the proclamation. Mayor Palmeri proclaimed May, 2019 to be Mental Health Awareness Month in the City of Oshkosh. Mary Janness accepted the proclamation. PROCEEDINGS OF THE COMMON COUNCIL—MAY 14, 2019 MOTION: MOVE CONSENT AGENDA AHEAD OF COUNCIL CANDIDATE PRESENTATIONS (Allison-Aasby; second, Poeschl) CARRIED: Ayes (6) Herman, Krause, Mugerauer, Poeschl, Allison-Aasby, Mayor Palmeri CONSENT AGENDA Report of Sills by the Finance Director Receipt & Filing of Oshkosh Public Museum Minutes from February 28, 2019 Receipt & Filing of the Oshkosh Common Council Minutes from April 161h, 23rd & May 6, 2019 Receipt of Claims filed with the City's Insurance Company: A) Village of Westhaven for alleged damages to their sign from a city vehicle B) Wisconsin Mutual on behalf of Regan Hill for alleged damage to vehicle from City bus Council Member Herman questioned if'Village of Westhaven' was a misprint as if it was a village, it did not belong in the City. Mr. Rohloff explained he believed it was the name of the subdivision. James Rabe, Director of Public Works, stated it was the name of the condo association. Council Member Herman questioned where the condos were located. Mr. Rabe explained they were located in the area of 91h Avenue and Oakwood Drive. Resolution 19-270 Award Sid to Truck Country for Chipper Truck for Forestry Division ($103,328.00) Resolution 19-271 Approve CIP Amendment & Award Sid for Public Works Contract No. 19-20 to Wood Sewer&Excavating,Inc. for Storm Sewer Laterals /Various Locations ($599,814.06) Resolution 19-272 Approve Change Order No. 2 for Public Works Contract No. 16-22 Marion Road Water Tower Replacement (+$21,865.62) 2 PROCEEDINGS OF THE COMMON COUNCIL—MAY 14, 2019 Resolution 19-273 Approve Amendment to Professional Services Agreement for Sawyer Creek Watershed Storm Water Management Plan Update / Strand Associates, Inc. (+$30,000.00) Resolution 19-274 Approve Change Order No. 3 for Public Works Contract No. 17-06 Concrete Sidewalk (New & Rehabilitation) (+$22,719.83) Resolution 19-275 Approve Change Order No. 2 for Public Works Contract No. 17-19 Aviation Business Park Water Main Loop (+$17,108.85) Resolution 19-276 Approve & Submit Wisconsin Department of Natural Resources 2018 Storm Water Program Annual Report Resolution 19-277 Approve Amendments to 2019 Operations Budget for: A) Memorial Tree Program $4,000.00 B) Fire Safety Ballistic Protection$15,289.45 C) Fire Safety Equipment $4,807.00 Resolution 19-278 Approve Specific Implementation Plan Amendment to Allow a Second Electronic Message Center at 2770 Westowne Avenue (Plan Commission Recommends Approval) Mark Wessell, 4825 E. Kearney Avenue, Springfield, Missouri, stated there had been considerable dialogue with the plan commission and was present to answer any questions. Resolution 19-279 Approve Assignment of Connection Agreement from UW-Oshkosh Foundation-Witzel, LLC to Board of Regents of UW System & UW- Oshkosh Foundation, Inc. (Biodigester Property) Resolution 19-280 Approve Special Event — CrossFit Oshkosh to utilize City streets & sidewalks for the Body Armor event/May 27, 2019 Resolution 19-281 Approve Amended Special Event — Oshkosh Zoological Society to utilize Opera House Square for the Into the Night Events/May 23 & September 19, 2019 Resolution 19-282 Approve Common Council Annual Appointments to Boards & Commissions 3 PROCEEDINGS OF THE COMMON COUNCIL—MAY 14, 2019 Resolution 19-283 Approve Appointments to Long Range Finance Committee & Zoning Board of Appeals Resolution 19-284 Approve Disallowance of Claim by David Sparr (on behalf of Ali Altaweel&Hanan Hasan) for alleged injuiries from an accident with a city tractor Resolution 19-285 Approve Combination "Class A" Licenses, Class "B" Fermented Malt Licenses, Special Class "B" Licenses, Operator Licenses & Taxi- Cab MOTION: ADOPT CONSENT AGENDA (Mugerauer; second, Allison-Aasby) CARRIED: Ayes (6) Herman, Krause, Mugerauer, Poeschl, Allison-Aasby, Mayor Palmeri PRESENTATION BY COUNCIL CANDIDATES Mayor Palmeri thanked the candidates for attending and sharing their presentations. She indicated she would call each individual to speak in the order listed on the agenda. She explained following each presentation, Council Members may ask questions. Kia Thao explained she and her family had been Oshkosh residents for the past 30 years. She stated as a community member, business owner and educator she was passionate about promoting a welcoming and inclusive living and learning environment. She explained citizens still faced discrimination including racism, which was demonstrated in the recent incidents at UW Oshkosh. She stated City leaders should work together with the education system to make sustainable changes to prepare the next generation of leaders and improve the community. She explained there needed to be an increase in awareness so that citizens could be more informed and involved, to learn about and understand each other, resulting in a stronger community. She stated diversity would only continue to increase in Oshkosh. She explained she had been a child refugee who had come to the United States in hopes of a safe and secure life. She stated she wanted to ensure that same security for children who called Oshkosh home. She explained the City's economic development would improve with diversity increasing prospective businesses and employees. She stated growing diversity was not easy and was especially difficult when individuals did not feel welcome. She explained as a business owner, she would like to see more small businesses that reflect diversity. She stated the City could work together with existing businesses and startups to help identify resources, an idea that reflected the culture of the citizens living in Oshkosh. She explained she believed 4 PROCEEDINGS OF THE COMMON COUNCIL—MAY 14, 2019 diversifying business would help attract more visitors, especially from surrounding cities in the Fox Valley. She stated she was invested in the City and believed it could continue to grow into an inclusive and welcoming community. She explained when citizens felt safe and secure, they would become involved in the community and help it flourish. She stated while businesses were growing and there were many excellent special events, she believed the City could do more. Council Member Herman questioned what she believed was the most important role as a Council Member. Ms. Thao stated to be a voice for the community. She explained if Council listed to the wishes of the citizens, they would be happy, and the community would flourish. Council Member Mugerauer questioned what she believed was the most important issue the City faced. Ms. Thao explained while she believed there were many important issues, she believed development of the area beginning on the southshore, going through downtown and towards Menominee Park was significant. She stated encouraging business growth in the area and promoting recreational activities would help. She explained there had been considerable development of the west side of the City and believed the east side should be revitalized; she did not appreciate the area being referred to as the 'ghetto'. She stated the City should come together as a whole. Linda Jevaltas explained she had achieved a masters degree in social work with an emphasis on public administration. She stated she spent several years in graduate school monitoring the Tennessee legislature. She explained one of the most powerful things she had learned was that people's stories matter. She shared how her experience in social work would be an asset as a Council Member. She stated she was a member of the rental housing advisory board, who had recently received a presentation from social workers who shared that upon assessment, that a major factor amongst housing concerns as it relates to social health was social connectedness. She explained systems were necessary to maintain homeostasis. She stated she had taught social work courses at UW Oshkosh, including a course on public policy. She explained upon retirement she became active in the community and served on the rental housing advisory board and was a member of the Miller's Say streetscape committee. She stated the Miller's Say neighborhood was highly engaged and wanted to create a neighborhood that people wanted to be a part of. She explained the City had been supportive of their efforts, however, she believed their needed to be a systems approach to lifting up the neighborhoods of the community. She stated when the Miller's Say streetscape committee had been planning for various 5 PROCEEDINGS OF THE COMMON COUNCIL—MAY 14, 2019 improvement items such as bump outs on corners, flowers and various grasses, they had been informed the City budget had been completed five years out and could not accommodate such items. She explained through the neighborhood associations, there had been a paradigm shift in which neighborhoods could become partners with the parks department, public works department and the public arts and beautification committee. Council Member Mugerauer stated the topic of diversity was frequently discussed. He questioned what she believed was the City's responsibility when it came to diversity and what actions could be taken. Ms. Jevaltas explained having a police department that was aware of diversity and participated in diversity training may be helpful. She stated there needed to be inclusion within the public school system and more awareness in general. Council Member Herman questioned what she believed was the most important role of a Council Member. Ms. Jevaltas explained when she had referenced a paradigm shift, she was alluding to the fact that housing and neighborhoods needed to be enhanced to create a greater tax base. She stated housing for the average, young family was important; she believed there was not sufficient housing in Oshkosh. She explained she believed the City could make more efforts in cleaning up neighborhoods and holding landlords accountable if they were not caring for their rental properties. Council Member Mugerauer questioned if she had the opportunity to review the agenda. Ms. Jevaltas stated yes. Mayor Palmeri questioned if there were any other boards, commissions or agencies that she served on that may present a conflict of interest. Ms. Jevaltas stated no. David Rucker explained it was an exciting time to be a part of Oshkosh. He stated he was a longtime resident and was passionate about the growth Oshkosh had experienced from an economic standpoint. He explained he served on a number of the City's boards, including the library board and was the chairperson for the Greater Oshkosh Healthy Neighborhoods Initiative (GO-HNI). He stated one of his biggest passions was to volunteer and participate within the community to help move the City forward. He explained he worked for a bank in Oshkosh and helped individuals, families and small 6 PROCEEDINGS OF THE COMMON COUNCIL—MAY 14, 2019 businesses. He stated downtown development was important to him;he experienced the downtown environment of surrounding communities and wished to bring a similar culture to Oshkosh. He explained he believed it was important to keep the health of the City's neighborhoods in focus as it helped in crime reduction and allowed citizens to be proud of their homes. He stated he would like to serve on Council and was passionate about moving the City forward. Council Member Krause questioned why he had decided to apply instead of running for election in April. Mr. Rucker explained it was a personal decision;his children had recently graduated and as an'empty nester' he found fulfillment in giving back to the community. He stated he had identified a path of how he would like to proceed in the City, and this was an opportunity that would allow him to continue on that path. Council Member Mugerauer stated Council and City staff spent significant time with the annual budget and capital improvement program (CIP) in the fall. He questioned if he had reviewed the 2019 budget and CIP. Mr. Rucker stated he had not. Council Member Herman questioned what he believed was the most important role of a Council Member. Mr. Rucker stated to move the City forward and take advantage of some of the economic pieces that comprised the area. Mayor Palmeri questioned how he believed Council Members should vote on items presented at other boards they served on, where the City provided funding. Mr. Rucker explained he believed it would be important for the Council Member to divide those responsibilities. He stated while he enjoyed serving as chairperson for GO- HNI, if he were appointed, Council would be his first priority. Council Member Krause questioned if he would recuse himself in a situation where there was a financial conflict. Mr. Rucker stated yes. 7 PROCEEDINGS OF THE COMMON COUNCIL—MAY 14, 2019 David Keck explained he had applied as he had an interest in becoming more involved in the community. He stated he had spent a significant time volunteering and had been an Oshkosh resident for over 25 years. He explained he had seen the City grow, and although he did not necessarily agree with all of the changes, he believed most were positive. He stated he had been an attorney in the City for 25 years and had served as Court Commissioner for approximately 10 years in Winnebago County and believed that would be an asset to the position. He explained the strengths he would bring included the ability to listen carefully to all sides of a debate, asking the difficult questions, and the ability to arrive at a decision that he felt comfortable with. He stated he had co-founded a legal assistance clinic in Winnebago County. He thanked Council for the opportunity to demonstrate what he would be able to offer as a candidate. Council Member Mugerauer explained the City used TIF funding to spur development and eliminate blight in the community. He questioned if he had a view on the TIF policy and use of tax dollars for such projects. Mr. Keck stated he believed it made sense to utilize TIFs in that manner, however, he believed it was important to approach each project on a case by case basis to decide if it was an appropriate use of the funds. He explained Oshkosh was known as 'Event City' which he believed was positive, however, he believed it was equally as important to retain local businesses and help them thrive. He stated there needed to be a balance between having a prosperous economy and having a good quality of life in the City. Council Member Herman questioned what he believed was the primary role of a Council Member. Mr. Keck explained he believed the primary role was to listen on a case by case basis to any item that came before Council, and to ask the important questions and have discussion prior to a vote. Council Member Herman stated there were often times when Council went into closed session and was advised by outside legal counsel. He explained as Mr. Keck had been a lawyer for a number of years, he likely had a working relationship with some of the attorneys. He questioned if he would recuse himself from those discussions due to a potential conflict of interest. Mr. Keck explained he was familiar with that scenario, as it was fairly common with his role as Court Commissioner. He stated he believed the first and most important step would be disclosure, followed by determining if the outside connection to the attorney 8 PROCEEDINGS OF THE COMMON COUNCIL—MAY 14, 2019 would impact his decisions. He explained if it was determined that there was a conflict, he would recuse himself. William Miller stated he was a lifelong Oshkosh resident and had raised a family in the City. He explained he had been a long time small business owner and served on numerous boards and committees including the Boys and Girls Club, YMCA, Advocap and the parks advisory board. He stated he would not be a'one issue' Council Member; he did not have an agenda. He explained he would take a global approach to all issues. Council Member Herman questioned what he believed the primary role of a Council Member was. Mr. Miller stated compromise and teamwork. Council Member Allison-Aasby questioned what he believed were the top concerns the City was facing. Mr. Miller stated the top concern was a diversity issue that needed to be addressed, and the next would be financial. He explained the City needed to find unique ways to finance costs for equipment and other department needs as there was a capital shortfall. Council Member Mugerauer explained he had received more calls supporting his potential appointment to Council than any other calls he had received in the year he's served on Council. He stated it seemed slightly odd and questioned why Mr. Miller believed he had that support in the community. He explained he believed in the Council and genuinely wanted to be appointed. Council Member Krause questioned why Mr. Miller had not run for election in April. Mr. Miller stated he had not seen a reason to run at the time; he believed Council was doing a good job, however, when the vacancy occurred he saw an opportunity to help continue the work Council had accomplished. Council Member Mugerauer questioned if there was anything in the CIP or budget that he took exception with or would like to see enhanced. Mr. Miller stated he would like to have the City's debt upgraded. 9 PROCEEDINGS OF THE COMMON COUNCIL—MAY 14, 2019 Mayor Palmeri questioned how Mr. Miller saw the City playing a role in diversity in the community. Mr. Miller explained the City needed to recruit people. He stated he believed the unemployment rate was slightly under two percent, and there was a minority population of approximately nine or ten percent, yet the schools had a minority population of approximately twenty percent. He explained he believed that was a challenge and there needed to be efforts in recruiting people to Oshkosh. Nathan Stiefvater stated he was a business owner in the City and he had run for the office of mayor in February of 2019. He explained the longer he lived in Oshkosh, the more he felt the drive to do more and be more involved in the community. He stated he was a firm believer in that an individual should not place blame or take fault in something they were not willing to be a part of. He explained he did not believe the City needed substantial change; he stated the new construction throughout the community was evidence the City was moving in the right direction. He stated it was not only items that drove economic growth like Oshkosh Corporation as there was improvements for the community through things like the river walk and new arena. He explained the area he believed needed work was communication to the citizens. He stated due to his business, he had contact with a wide demographic of the local population. He explained especially among the younger demographic, a large portion of his conversations center of the belief that there was perceived misrepresentation or a lack of knowledge about what was happening in the City. He stated he would concede that a portion of that concern was that many people did not research topics,however, as a business owner for over 20 years, he believed that the City would not care if he closed. He explained he believed he would be uniquely qualified as a City liaison to the citizens. He stated Council Members were subject to both accolades and criticisms. He explained he had been asked by community members to fill the vacant seat, and found it was his duty to try. Council Member Herman questioned what he believed was the primary role of a City Council Member. Mr. Stiefvater stated they served as liaisons to the citizens, who wanted representatives who were the voice of the public. He explained Mr. Rohloff was hired to act on behalf of the City and Council was elected by the people, for the people. He stated he had not yet read the City budget. Council Member Mugerauer questioned if he had learned anything through the process of running for mayor. 10 PROCEEDINGS OF THE COMMON COUNCIL—MAY 14, 2019 Mr. Stiefvater stated he had not been aware of the process prior to running, and had learned how it worked as he went through it. He explained that there were a number of community members who had wished to speak with him, and although he missed numerous events, he believed it was evidence that the citizens wanted to know their representatives. He stated when he googled 'Mayor of Oshkosh' Steve Cummings still came up, which was a small example of how the City did not know their local government. Council Member Allison-Aasby stated she understood he believed there needed to be better communication between City Hall and the citizens and questioned what action plan he would create to improve that. Mr. Stiefvater explained he believed that small businesses were the life blood of the City. He believed utilizing small businesses to help facilitate conversation would be key. Council Member Herman stated that Mr. Stiefvater had indicated that during his campaign, he had missed numerous events because of his business. He questioned if he would be able to dedicate the time to Council, for example, during budget season where he would need to take two days to dedicate to budget hearings. Mr. Stiefvater stated he believed he would be able to. He explained in his industry, employee selection and retention was the biggest hurdle. He stated he was lucky in that his employees were capable and would cover the business in his absence. Council Member Herman explained most Council Members served on at least two boards or commissions. He questioned if he would be able to commit to the extra time necessary. Mr. Stiefvater explained he would; he indicated his schedule was flexible. He stated his family understood the commitment it would take and was supportive. John Scheelk stated when he had moved to Oshkosh in 1973, the City was divided, between the younger and older generations, and through the years he had seen that lessen. He explained there were many positives such as UWO's Hands on Oshkosh where students worked on various projects throughout the community, and college students and older residents frequented the same restaurants and shops. He stated the appearance of the City and quality of the infrastructure had also improved. He explained the City had experienced significant growth and he wanted to see the positive path continue. 11 PROCEEDINGS OF THE COMMON COUNCIL—MAY 14, 2019 Council Member Herman questioned what he believed was the most important role of a Council Member. Mr. Scheelk stated to listen then research and take action in a morally responsible way. Council Member Mugerauer questioned what his viewpoint was regarding TIFs and the use of tax dollars to remove blight or spur economic development. Mr. Scheelk explained he had worked for the City several years ago when there was an issue with a TIF. He stated he believed that the City had learned its lesson and was comfortable utilizing TIFs as he understood they would be approached with caution. Mayor Palmeri questioned if he was involved with any boards, committees or other organizations that may present a conflict of interest. Mr. Scheelk stated he was part of the core leadership team in the river east neighborhood, assisted with Growing Oshkosh and worked with various elderly residents at Court Tower. He explained if there was a conflict he would recuse himself. Ed Kastern stated he consistently strived to become more active and help improve the community. He explained he would like to be a voice for the disabled and believed the Council needed diversity. He stated he hosted a local television show where he interviewed people who had made an impact in the community, local businesses and individuals who had overcome challenges. He explained he wanted to be a voice for the disabled community and believed listening would be important as he believe that was currently lacking. Council Member Mugerauer questioned what he believed was the most important issue that Oshkosh faced. Mr. Kastern stated he believed it would be disability accessibility. He explained the curb cuts within the City were steep and difficult to navigate, which made it difficult for him to travel to the store or gas station independently. Council Member Herman questioned what he believed was the most important role of a Council Member. Mr. Kastern stated it was being a voice for the community. 12 PROCEEDINGS OF THE COMMON COUNCIL—MAY 14, 2019 Michael Ford explained his career was focused on teaching, researching and improving local government. He stated he believed the position was about serving as a bridge between the values of the community and the professional management of the City. He explained since arriving to Oshkosh in 2012, he had made deep ties and demonstrated a commitment to the community. He stated he served as the president for the Miller's Say neighborhood association and believed strong neighborhoods led to a strong City. He explained he had worked on the United Way's women in poverty committee, as well as their fiscal health committee. He stated that gave him a perspective into some of the deeper issues in the City that did not receive much attention, such as food and security, refugee resettlement and mental health. He explained he was currently on the food co- op selection team, which showed him that when the City put its mind to something, citizens were able to work together to create something exciting. He stated he had given talks to many community groups, including Evergreen, the League of Women Voters, the UW Oshkosh African American student association, Leadership Oshkosh and Oshkosh for Education amongst others. He explained it provided him the opportunity to listen to the diverse groups. He stated there were specific priorities he cared about within the City's strategic plan; he believed in a proactive transparency that made City documents and policy more accessible, lowering the City's debt, and continuing positive economic development. He explained he believed the dominant value in the City was that the community believed in Oshkosh and wished to be part of a high functioning Council that could improve the quality of life in the City. He stated he was committed to run for Council in 2020, regardless of whether he was appointed. Council Member Mugerauer thanked him for serving on the plan commission. He questioned what he believed was one of the most important issues the City faced. Mr. Ford stated diversity and inclusion could be operationalized through the Sawdust District and the south shore development area. Council Member Herman questioned what he believed was the most important role of a Council Member. Mr. Ford stated he believed resources were finite and needs were infinite, which was the challenge that the City faced. He explained he believed a Council Member served as the bridge between the needs of the public and the management of the City. He stated that was accomplished through proactive listening. Council Member Poeschl asked for him to elaborate on his thoughts about making the government more accessible through searchable documents and other means. 13 PROCEEDINGS OF THE COMMON COUNCIL—MAY 14, 2019 Mr. Ford explained at UW Oshkosh he assisted in conducting the citizen survey for the City. He stated it was a great tool, however, if low volumes of minority groups responded to the survey, it did not provide much insight into the needs of that community. He explained taking the survey out in the community to gather a more diverse response group was beneficial. He suggested translation services and cultural training to the frontline individuals dealing with the public. Mayor Palmeri questioned how he would recommend increasing public engagement in the citizen survey and having respondents that were more representative of the makeup of the community. Mr. Ford stated he believed ambassadors from individual communities within the City should be recruited in helping break barriers. He explained he believed in social equity and that every citizen owned a share of the government. Council Member Herman explained Mr. Ford had indicated he had been a lobbyist in Madison and for the past several years, the City had been engaged with the League of Wisconsin Municipalities and had spoken in Madison. He questioned if he believed that was a role the City should play, or if the City should accept whatever Madison determined. Mr. Ford stated he believed it was absolutely a role the City should play;it was important to be proactive. He explained the City could only do so much financially, and the League of Wisconsin Municipalities was crucial. Allison Knautz explained she was in her late twenties, a wife and mother of two, and was part of a generation seeking to take responsibility and contribute to what was happening. She stated she was invested in Oshkosh, as her children would grow and develop in the community and be impacted by the environment around them such as the school district, the economic health of the City, diversity of the population and continued improvement in Oshkosh. She explained creating an equitable and diverse City for the current and future generations was important. She stated she had been a member of the community since childhood and was currently employed at a local non-profit employment and training organization serving Winnebago County. She explained she partnered with the Greater Oshkosh Economic Development Corporation (GO-EDC) on transportation initiatives such as Winnebago Catch a Ride. She stated she had experienced the revitalization of the City's infrastructure,having lived near the construction by Evergreen Retirement Community and the Oshkosh Corporation headquarters project. She explained she continually interacted with low income community members and at risk individuals who relied on strong and present public safety and health departments. She 14 PROCEEDINGS OF THE COMMON COUNCIL—MAY 14, 2019 stated with her employment experience working with the diverse economic situations and cultural backgrounds she had learned the barriers they faced daily, impacting their quality of life. She explained this included transportation, low wages, food and security in housing. She explained the collaborations she had help build to address some of these concerns would bring a unique perspective and vision when assessing Oshkosh. She stated she was involved in the Winnebagoland housing coalition, comprised of 25 agencies in Oshkosh addressing housing issues and developing solutions. She explained she was involved in the jail reduction committee with the Winnebago County district attorney's office and worked with individuals to provide resources to individuals released into the community to address their needs so they can become positive and productive citizens. She stated having the knowledge of grassroots efforts occurring in the City would benefit the Council when engaging with the various City departments and boards/commissions. She explained the City could be part of a solution and involved in collaborative efforts. She stated she would learn and listen to the various departments within the City to learn what they value, their key performance indicators and how that intersects with the community. She explained in her current employment, the organization's success was built on key performance indicators being reviewed monthly. She stated she understood the City departments worked hard to provide for a safe and healthy City, and she wanted to ensure they were given the tools to be successful and keep the focus on deliverable and measurable results. Council Member Allison-Aasby questioned what she believed was the single biggest issue the Council would face going into the next one to three years. Ms. Knautz stated in her current position she worked with a number of individuals in the low income bracket, and there were a number of individuals who had barriers to employment, which impacted the economic health of the City. She explained there was also a high volume of working poor, who although employed, were not able to make enough for their families and relied on government services such as Badgercare and food share programs. She stated while she agreed the programs were necessary, she believed with improvement in the wages, transportation and housing for these individuals, they could become self-sufficient. She explained she was particularly passionate about transportation. Council Member Herman questioned what she believed was the most important role of a Council Member. Ms. Knautz stated she believed she could mold her professional experience into being aware of the resources that the City provided; the water, safe streets, revitalization projects such as the Oshkosh Corporation headquarters that brought people into the City. 15 PROCEEDINGS OF THE COMMON COUNCIL—MAY 14, 2019 She explained she had recently read that many millennials were moving to Oshkosh and there was significant momentum in the City. She believed molding her knowledge and understanding to the goals of Council and serving the community. Council Member Mugerauer explained Council Members attended two Council meetings per month, were appointed to various boards and commissions and had various meetings throughout the year both during the day and in the evening. He questioned if she had the ability to meet the time commitments. Ms. Knautz stated that she did. She explained she had done her due diligence before applying to ensure she would have the time and ability to commit to Council. She stated she had reviewed the most recent agenda and tried to gain an understanding of what was happening within the community. Mayor Palmeri stated she understood Ms. Knautz believed wages, transportation and housing were some of the major challenges facing the City. She questioned if she believed the wage gap could be addressed as the City looked at attracting and retaining businesses in the community. Ms. Knautz explained with her work collaborating with GO-EDC and conversations with friends who owned businesses she understood it was not an easy solution. She stated when individuals considered higher wages, many felt stuck in lower paying positions as they were afraid of losing their benefits through the state, despite the fact that they were not making enough money to support their family. She explained she believed with her collaborations with community organizations, Council could seek out information and recommendations from professionals who could provide insight into those topics. Paul Esslinger stated he believed a Council Member needed to be able to adjust to a number of situations. He explained he believed interaction with the public was the most important component; he stated he had been a Council Member for eleven years and handled hundreds of calls and meetings with the public. He explained as mayor he had been able to showcase Oshkosh through a variety of means. He stated working with the City staff was a key part of the role of Council Member. He explained it meant taking the goals of City staff and comparing it to public opinion, having the courage to disagree with direction provided by City staff, and taking the time to share with City staff that they have done well. He stated boards and commissions were an important part of the role, and he had served on the redevelopment authority, plan commission, transit review and landmarks commission. He explained working well with other Council Members was key, as they brought different visions and backgrounds to work towards the same goal of doing what was best for the community. He stated a mixed view Council brought 16 PROCEEDINGS OF THE COMMON COUNCIL—MAY 14, 2019 better outcomes. He explained in regards to community programs and outreach, he had been part of the team to bring back Pollock Water Park and had served as president of OSHCAT, now Oshkosh Media, and when he had been able to afford it, had donated his Council salary back to the Senior Center. He stated he was a downtown property owner and wanted to see the area further developed. He explained he was able to take criticism as a Council Member. Council Member Krause stated in his application, Mr. Esslinger had indicated he was not trying to utilize the vacant Council seat to his advantage and run for Council in 2020. He questioned if his goal was to utilize his experience to help the community. Mr. Esslinger explained when there had been a vacant Council seat in the past, other candidates had planned to use the one year experience as a launching pad to run for a seat the following year. He pledged not to run for Council in 2020 if appointed to the vacant seat. Council Member Herman questioned what he believed was the most important role of a Council Member. Mr. Esslinger stated the simple part of the answer was that a Council Member was a representative of the public. He explained it required research into topics, being open minded and willing to learn. Council Member Mugerauer questioned if there was an area within the budget or Capital Improvement Plan (CIP) that he would like to see changed. Mr. Esslinger stated he believed the biggest concern in Oshkosh was the City's infrastructure. He explained he believed the City's debt was out of hand and needed to be reined in. Lynnsey Erickson explained she believed her perspective as a millennial, a renter in the community and someone who grew up in a working class family should be represented on Council. She stated through working in the City with the Winnebago County Health Department for five years and renting for two years, she had experienced a number of the concerns residents faced. She explained she knew what it was like to try and find rental housing that was both affordable, decent and close to transportation. She stated she understood the challenge of moving to Oshkosh from an outside community and hoping to feel welcome. She explained she valued community engagement and representation during decision making. She stated at the health department, she experienced engaging citizens, especially youth, in public health issues and recognized 17 PROCEEDINGS OF THE COMMON COUNCIL—MAY 14, 2019 the value in getting different perspectives to deal with challenges. She explained she was a mentor at the Boys and Girls Club in Oshkosh and served on the transit advisory board. She stated she recognized that the decisions Council made had an impact on the lives of citizens. She explained if she was appointed, she would make sure that the 'right voices' would be present in the room so that Council could make well rounded decisions about the complex challenges in Oshkosh. She stated she had experience working collaboratively to move past division and reach consensus on complicated topics, such as commissions regarding suicide and substance use. She explained she was prepared to have complicated conversations, ask the difficult questions and be open to other people's opinions and experiences. She stated her goal would always be to make sure the City was improving the lives of citizens. She explained she did not see her employment with Winnebago County as a conflict of interest as they did not have any contracts with the City that would financially impact her position at the health department, and their budget was voted on by the County Board. She stated she viewed her connection with the County as an opportunity and a benefit. She explained she had experience working on policy and had worked with the Wisconsin Women's Network policy institute to train women across the state on what the policy process was an how to advocate for issues that impact their lives. She stated that she was willing to ask questions and do the work required. She explained as a millennial, she understood some of the things that would help recruit that demographic to Oshkosh. She stated Council had an opportunity to continue to move Oshkosh forward. She explained her vision for Oshkosh was to continue to value and invest in residents and remain open to different experiences. She stated she was confident she had the skills and energy necessary to complete the work and asked for Council's vote. Council Member Mugerauer questioned what she believed was the most important issue the City would face. Ms. Erickson stated she believed the answer was complex; it was not a single issue. She explained she had learned from working in public health that there were a number of residents who did not feel connected to the community. She stated she believed the City needed to work at making things transparent and understandable for citizens, so they can learn how to engage in the process. She explained the City needed to be open to the experiences and challenged residents were facing. Council Member Herman questioned what she believed was the most important role of a Council Member. Ms. Erickson explained that Council Members represented the City; she believed that Council set the tone for the City. She stated she would make efforts to hear from all sides 18 PROCEEDINGS OF THE COMMON COUNCIL—MAY 14, 2019 and gain various perspectives to ultimately make the decision that was best for the citizens. Council Member Krause questioned what diversity and inclusion meant to her, and how she believed the City could improve it in Oshkosh. Ms. Erickson stated diversity was a tough issue. She explained she believed the City needed to ask residents what they believed the solution was. She stated she believed they needed to consider representation and who was discussing the topic. She explained she believed the people who were impacted by not feeling welcome or represented in the community needed to be part of the conversation. She stated Council needed to be evaluated to make sure it was a welcoming and transparent environment where citizens understood the decisions Council made. Council Member Mugerauer explained he believed one of the most important aspects of being a Council Member was participation in the budget process. He questioned if she had reviewed the budget and if so,was there any items of concern or anything she would like to see more of. Ms. Erickson stated she had not read the full budget. She explained if appointed, she would complete the necessary work to research the budget. She stated she believed the budget needed to reflect the values in the community. Mayor Palmeri questioned how she would attempt to engage those who felt disconnected from the City. Ms. Erickson explained she believed asking those who felt disconnected what would improve the situation and what barriers were in place that caused them to feel disconnected. She stated she believed it would be open to what they felt would be solutions; she believed those closest to the problem needed to be part of the solution. Tom Pech Jr. explained he was present for the same reason he took out nomination papers ten years ago and for the previous April election. He stated many of the concerns brought forward during the presentations had been addressed during the eight years he served on Council. He explained with his participation on the long range finance committee, they had put forth a long range debt program that had the City's debt diminishing. He stated Council had invested in the City's infrastructure and significantly increased economic development through creating a public/private partnership. He explained he wanted to continue to move the City forward on the progress that had been made. He stated his actions consistently demonstrated his words. He explained he was intimately 19 PROCEEDINGS OF THE COMMON COUNCIL—MAY 14, 2019 knowledgeable about the budget. He stated Council made decisions in the best interest of the entire community. He explained he was not a one-issue candidate and believed it was a non-partisan office. He stated he would continue the work he had done if appointed to the open seat. Council Member Allison-Aasby questioned with his experience and the knowledge of what Council had gone through, what he believed to be the top issues the Council would face. Mr. Pech stated first and foremost was the budget. He explained the City had increasing needs and decreasing revenues; they needed to become creative on ways to generate revenues, grant funding and ways to reduce expenses. He stated the Council needed to strive to continually improve. Council Member Mugerauer stated during the April election, the citizens of Oshkosh had not re-elected him as a Council Member. He questioned why Council should then choose to appoint him to a seat. Mr. Pech explained 3,922 individuals had voted for him and he was the only candidate present able to make that statement. Council Member Herman questioned what he believed the most important role of a Council Member was. Mr. Pech stated to represent all of the citizens of Oshkosh, which was a positive of being elected at large and not restricted to districts. He explained that it meant listening, doing research, listening to the opinions of others and arriving at decisions that were best for the City. Adam Bellcorelli explained he had lived in Oshkosh for 14 years and was currently raising his family here. He stated he was an involved community member, and served on the bike and pedestrian committee and the Winnebago County Re-Think Coalition. He explained he had helped with efforts such as the OshBike 2019 and the pop-up crosswalk in the Sacred Heart neighborhood. He stated he was a part of the community book read of the Palaces for the People of the Re-Think Coalition. He explained he was inspired to be useful to his community and achieved his masters degree in public administration and had become familiar with area businesses, non-profit organizations, the local culture and had developed a comfort with budgets, capital improvement plans, economic development and intergovernmental relationships. He stated he currently worked in change management, where he helped organizations overcome resistance to 20 PROCEEDINGS OF THE COMMON COUNCIL—MAY 14, 2019 change, develop leaders and grow. He explained his previous work gave him a unique insight into infrastructure design and accessibility, and he was personally interested in social justice and equity in relation to income and opportunity. He stated he believed sustainability and technology were important economic drivers, including things such as the See-Click-Fix app. He explained he believed community was the answer to all of the City's challenges, as coming together for the common good was the best and most sustainable way to fix the issues Oshkosh was presented with. He stated he believed in strong neighborhoods and a connected community, along with sustainable economic improvement and efficient, responsive and accountable local government. He explained he believed the most important thing a Council Member could do was to ethically maintain the public's trust and provide responsive government. Council Member Allison-Aasby questioned what he believed to be the most important thing the City could do in regards to economic development. Mr. Bellcorelli explained he believed it was to attract and retain diverse, young professional talent. He stated it would lead to new ideas and initiatives in the community. Council Member Allison-Aasby questioned what he believed would be the top issues the City would face. Mr. Bellcorelli stated he believed it was connectedness, and getting citizens involved and engaged in the initiatives that community members had brought forward. Council Member Mugerauer questioned what he believed the City's role should be in respect to diversity and inclusion. Mr. Bellcorelli stated he believed attracting and retaining diverse talent was a primary goal. He explained the City hired significant staff for multiple departments and would be able to look to other municipalities for recruitment. He stated the City could also promote diversity and give citizens a sense of belonging through events such as Unity in Community and support of diverse organizational efforts. Mayor Palmeri questioned how Mr. Bellcorelli viewed the impact of Council decisions on future generations. Mr. Bellcorelli explained he believed local decisions had the greatest impact on citizens. 21 PROCEEDINGS OF THE COMMON COUNCIL—MAY 14, 2019 MOTION: RECESS 10 MINUTES 8:00 P.M. TO 8:10 P.M. (Allison-Aasby; second, Herman) CARRIED: Ayes (6) Herman, Krause, Mugerauer, Poeschl, Allison-Aasby, Mayor Palmeri Council Member Mugerauer thanked the candidates for their interest. He explained only one individual would be appointed, and encouraged the other candidates to participate in the City's various boards and commissions. Council Member Krause thanked the candidates for applying for the vacant seat. He stated he thought the candidate pool was great and there were several individuals who would do well in the position. He explained the question was whether Council should consider the success of the past, or look to the potential success of the future. He stated a number of candidates stood out and it would not be an easy decision. He recommended applying to the City's boards and commissions to gain experience and run for Council in the future. Council Member Poeschl thanked the candidates for their efforts and recognized that each of the individuals had unique gifts they could bring to Council. He encouraged the candidates to continue to share those gifts with the community. He stated he was excited to choose the individual who would be appointed. Council Member Herman explained he had participated in several appointments to vacant seats and he believed this candidate pool was by far the most talented he had experienced. He stated he believed it would be a difficult decision. He explained Mayor Palmeri had proposed utilizing alternates for the City's boards and commissions; if there was a board/commission a candidate was interested in that did not appear to have open seats, he encouraged they apply as they may be selected as an alternate. Council Member Allison-Aasby thanked the candidates and explained she appreciated their courage to present their qualifications before Council. She agreed that the candidates were the most talented pool of candidates she had experienced and promoted applying to the City's boards and commissions. She encouraged the candidates to run for office, whether it be Council, the County or State level. She stated she believed there was more than one candidate that Council would be comfortable appointing to the vacant seat. Mayor Palmeri thanked the candidates for their willingness to step up when there was a need. She stated the presentations had been excellent. She called for nominations of Council candidates. 22 PROCEEDINGS OF THE COMMON COUNCIL—MAY 14, 2019 Council Member Herman nominated William Miller. Council Member Krause nominated Lynnsey Erickson. Council Member Mugerauer nominated Tom Pech Jr. Council Member Poeschl nominated Michael Ford. Council Member Allison-Aasby nominated Allison Knautz. Mayor Palmeri nominated Adam Bellcorelli. She called for nominations a second time. Council Member Herman nominated David Keck. Council Members Kruase, Mugerauer, Poeschl, Allison-Aasby and Mayor Palmeri did not nominate a second candidate. MOTION: CLOSE NOMINATIONS (Krause; second, Mugerauer) CARRIED: Ayes (6) Herman, Krause, Mugerauer, Poeschl, Allison-Aasby, Mayor Palmeri Ms. Ubrig polled members of the Council who responded by announcing the name of the candidate they would cast their vote for: LOST: Miller (1) Herman Pech (2) Mugerauer, Allison-Aasby Erickson (3) Krause, Poeschl, Mayor Palmeri Ms. Ubrig polled members of the Council for a vote between the two finalists; they responded by announcing the name of the candidate they cast their vote for: LOST: Pech (3) Herman, Mugerauer, Allison-Aasby Erickson (3) Krause, Poeschl, Mayor Palmeri MOTION: RE-VOTE (Herman; second, Krause) CARRIED: Ayes (6) Herman, Krause, Mugerauer, Poeschl, Allison-Aasby, Mayor Palmeri Ms. Ubrig polled members of the Council for a vote between the two finalists; they responded by announcing the name of the candidate they cast their vote for: 23 PROCEEDINGS OF THE COMMON COUNCIL-MAY 14, 2019 LOST: Pech (3) Herman, Mugerauer, Allison-Aasby Erickson (3) Krause, Poeschl, Mayor Palmeri MOTION: RE-OPEN NOMINATIONS (Poeschl; second, Allison-Aasby) CARRIED: Ayes (6) Herman, Krause, Mugerauer, Poeschl, Allison-Aasby, Mayor Palmeri Mayor Palmeri called for nominations of Council candidates. Council Member Krause nominated Lynnsey Erickson. Council Member Poeschl nominated Michael Ford. Council Member Allison-Aasby nominated Tom Pech Jr. Mayor Palmeri called for nominations a second time. Council Member Poeschl nominated Adam Bellcorelli. Council Member Allison-Aasby nominated Allison Knautz. MOTION: CLOSE NOMINATIONS (Mugerauer; second, Herman) CARRIED: Ayes (6) Herman, Krause, Mugerauer, Poeschl, Allison-Aasby, Mayor Palmeri Ms. Ubrig polled members of the Council who responded by announcing the name of the candidate they would cast their vote for: LOST: Bellcorelli (1) Poeschl Erickson (2) Krause, Mayor Palmeri Pech (3) Herman, Mugerauer, Allison-Aasby Ms. Ubrig polled members of the Council for a vote between the two finalists; they responded by announcing the name of the candidate they cast their vote for: LOST: Pech (3) Herman, Mugerauer, Allison-Aasby Erickson (3) Krause, Poeschl, Mayor Palmeri MOTION: RE-OPEN NOMINATIONS (Poeschl; second, Herman) CARRIED: Ayes (6) Herman, Krause, Mugerauer, Poeschl, Allison-Aasby, Mayor Palmeri 24 PROCEEDINGS OF THE COMMON COUNCIL-MAY 14, 2019 Mayor Palmeri called for nominations of Council candidates. Council Member Herman nominated William Miller. Council Member Krause nominated Lynnsey Erickson. Council Member Poeschl nominated Allison Knautz. Council Member Allison-Aasby nominated Adam Bellcorelli. MOTION: CLOSE NOMINATIONS (Krause; second, Poeschl) CARRIED: Ayes (6) Herman, Krause, Mugerauer, Poeschl, Allison-Aasby, Mayor Palmeri Ms. Ubrig polled members of the Council who responded by announcing the name of the candidate they would cast their vote for: LOST: Knautz (1) Poeschl Erickson (2) Krause, Mayor Palmeri Miller (3) Herman, Mugerauer, Allison-Aasby Ms. Ubrig polled members of the Council for a vote between the two finalists; they responded by announcing the name of the candidate they cast their vote for: CARRIED: Miller (4) Herman, Mugerauer, Poeschl, Allison-Aasby Erickson (2) Krause, Mayor Palmeri Resolution 19-269 Appointment of Individual to Fill Vacant Council Seat MOTION: ADOPT TO APPOINT WILLIAM MILLER TO FILL VACANT COUNCIL SEAT (Mugerauer; second, Poeschl) CARRIED: Ayes (6) Herman, Krause, Mugerauer, Poeschl, Allison-Aasby, Mayor Palmeri Ms. Ubrig administered the oath for newly appointed Council Member William Miller. CITIZEN STATEMENTS There were no citizen statements to Council. 25 PROCEEDINGS OF THE COMMON COUNCIL—MAY 14, 2019 ACTION TAKEN ON ORDINANCES AND RESOLUTIONS Ordinance 19-286 Approve Amendments to Chapter 6 of the Oshkosh Municipal Code Pertaining to Keeping of Urban Chickens &Sees MOTION: ADOPT (Mugerauer; second, Herman) CARRIED: Ayes (7) Herman, Krause, Mugerauer, Poeschl, Miller, Allison-Aasby, Mayor Palmeri Council Member Herman asked for an explanation of the changes to the ordinance. Steven Wiley, Assistant Planner, stated the most significant change was the elimination of the notification and consent requirements for urban chickens and the notification requirement for bee keeping. He explained City staff had codified the sanitary requirements for the chicken coops and the fly away barrier was no longer required in all cases with beehives. Council Member Herman questioned if the number of allowable chickens had changed. Mr. Wiley stated no. Council Member Herman questioned if the number of allowable beehives had changed. Mr. Wiley stated hives were determined by volume, which allowed for top bar hives that were more sustainable for the bees. Council Member Herman questioned if City staff had received feedback from individuals who were involved in these activities. Mr. Wiley stated yes; citizens had attended some of the sustainability advisory board meetings and had contacted City Staff via email. Council Member Herman questioned how many chicken coops and beekeepers were in Oshkosh. Mr. Wiley stated approximately twenty three chicken coops and five beekeepers. Council Member Herman stated it was nice to know citizens were participating. 26 PROCEEDINGS OF THE COMMON COUNCIL—MAY 14, 2019 Council Member Mugerauer questioned if there had been much concern with neighbors who had been notified in the past about chicken coops or beehives. Mr. Wiley stated the biggest concern he had experienced was citizens complaining when their neighbors kept chickens in violation of the ordinance and had not received approval for a permit. Council Member Poeschl explained it was his understanding that citizens would no longer have to notify their abutting neighbors regarding chicken coops. Mr. Wiley stated that was correct. Council Member Poeschl questioned if that process may have been why certain citizens had not applied for permits. Mr. Wiley explained he believed the challenge had occurred when one abutting property owner would not agree to the coop, which would result in the application automatically being denied. He stated there was not an appeals process in place. He explained this resulted in the amendment to the original ordinance. He stated there were standards set for the sanitary conditions of the coops, and provisions for revoking permits, which would then not be reinstated for two years. Council Member Poeschl questioned if there had been many nonconforming chicken coops in the City. Mr. Wiley stated not that he was aware of. He explained the candidates was required to submit a site plan that was approved by planning and zoning. Mayor Palmeri explained in the spirit of supporting urban agriculture and sustainability it seemed as though the ordinance modifications helped create a more uniform way of managing urban chickens and bee keeping. Ordinance 19-287 Approve Parking Regulation Change for the Algoma lot Stalls 37-39 MOTION: ADOPT (Allison-Aasby; second, Herman) CARRIED: Ayes (7) Herman, Krause, Mugerauer, Poeschl, Miller, Allison-Aasby, Mayor Palmeri Council Member Herman explained the change had been a request by a private sanitation company that serviced the lot near some restaurants, as they were having difficulty 27 PROCEEDINGS OF THE COMMON COUNCIL—MAY 14, 2019 accessing the dumpsters. He stated the Business Improvement District (BID) was in support of the change. Ordinance 19-288 Approve Zone Change from Institutional (I) to Institutional District with a Planned Development Overlay (I-PD) at 913 Nebraska Street (Plan Commission Recommends Approval) FIRST READING; LAID OVER UNDER THE RULES Resolution 19-289 Approve General Development Plan for Multi-Use Developments Located at Marion Road Redevelopment Sites H, I &J (Plan Commission Recommends Approval) MOTION: ADOPT (Poeschl; second, Mugerauer) CARRIED: Ayes (7) Herman, Krause, Mugerauer, Poeschl, Miller, Allison-Aasby, Mayor Palmeri Resolution 19-290 Approve Determination of Necessity; Approve Budget Amendment & Fund Transfer; Authorize Redevelopment Authority to Acquire Vacant Parcels Adjacent to Pioneer Drive & Canadian National Railroad Tracks between 61h & 101h Avenue ($1,500,000.00) MOTION: ADOPT (Poeschl; second, Herman) CARRIED: Ayes (7) Herman, Krause, Mugerauer, Poeschl, Miller, Allison-Aasby, Mayor Palmeri Council Member Mugerauer asked for an explanation of the acquisition. Mr. Davis explained in 2003 the City had adopted the Southshore redevelopment plan, which encompassed a significant portion of the land between Pioneer Island and the Boatworks. He stated this particular parcel was located along Pioneer Drive between Main Street and the Canadian National Railroad tracks. He explained the plan contemplated the redevelopment of the blighted properties, and over the last fifteen years, the Redevelopment Authority (RDA) had acquired surrounding properties, and this parcel would be the final piece to provide access to Pioneer Drive with a future riverwalk that City staff hoped to install in 2020 and 2021. Council Member Mugerauer stated within the last year, the City had put out a request for proposal for potential development of land on a portion of Pioneer Drive and there had not been any plans submitted. He explained he understood this acquisition could 28 PROCEEDINGS OF THE COMMON COUNCIL—MAY 14, 2019 aid in that development. Mr. Davis stated that was the commentary they had received from individuals who had been interested, although did not submit a plan. He explained they had indicated until the strip of land was incorporated into the development plan, they had no reason to believe that they would have access to the riverwalk or a view of the river. He stated by acquiring this property and making it part of the larger parcel, developers would have the guarantee access to the riverwalk and river; depending on the vision of the developers, there was the possibility of installing docks or piers. Council Member Krause asked for an explanation of how the acquisition would be funded. Trena Larson, Finance Director, explained the project had three funding sources; an available fund balance of $1,100,000 dollars and two funding sources from the 2019 Capital Improvement Project (CIP), which were cash funded. Council Member Herman questioned if the CIP funds were controlled by the RDA or the City. Ms. Larson stated one portion was a donation from TIF number seven and was not RDA related, and the blight removal was also not RDA related as it was a cash funded scattered site removal source. Mayor Palmeri questioned if the scattered site funding was Community Development Block Grant (CDBG) funding. Ms. Larson stated it was not; it was levy funding, also referred to as cash funding, and part of the $1.1 million dollars. Council Member Mugerauer explained during the CIP and budget sessions this past fall, he had suggested to use a similar amount from the reserve fund to pay for a construction project. He stated City staff had not supported that idea. He questioned why she was in support of utilizing cash for this particular project and what the remaining balance would be. Ms. Larson explained it was now a good positional move as there would be approximately $1.5 million dollars moving into the general fund from year end 2018 balances. She stated therefore the reserves would not be reduced. She explained the funds balance policy was approximately 27 percent with the new growth so the City 29 PROCEEDINGS OF THE COMMON COUNCIL—MAY 14, 2019 would be well within the allotted percentage adopted by Council. Mr. Davis reported that the Canadian National Railroad did sign the deed, granting the City the right of way on Pioneer Drive, so there would be no concern with building the riverwalk. Council Member Mugerauer stated it was his understanding that the City now owned the land that Pioneer Drive occupied, and would be able to control what was developed and have access to the property. COUNCIL DISCUSSION, DIRECTION TO CITY MANAGER &FUTURE AGENDA ITEMS Mayor Palmeri stated she had brought forth the idea to appoint alternate members to the City's boards and commissions that did not presently have them. She explained the rental housing advisory board had voted to bring forward to Council the request to have alternates appointed to the board. She asked for Council's input. Council Member Mugerauer stated he thought it was a great idea as it would open seats for anyone interested and make it easier to grow the boards and commissions. Council Member Poeschl questioned what would initiate the alternate's involvement in the meeting. Ms. Lorenson explained if alternates were present, and the full board was not in attendance, the chair person would appoint alternatives to serve during the meeting. Council Member Poeschl stated that would suggest that there may be prior communication from the chair person or City staff. Ms. Lorenson stated sometimes there was advance knowledge, however, there were situations that arose where a member was unexpectedly absent. She explained City staff asked members to provide at least 24 hours' notice, which would allow for an opportunity for the alternates to be called. Mayor Palmeri explained it was her understanding that alternates would participate in discussion; they just would not be able to vote unless appointed as a member for the meeting. Council Member Poeschl questioned if they would then be part of the process and receive the materials ahead of time. 30 PROCEEDINGS OF THE COMMON COUNCIL—MAY 14, 2019 Mayor Palmeri stated that was her understanding. Mr. Rohloff agreed. He stated that City staff had informed him that the alternates often had a better attendance record than the members themselves. He explained the ability to participate in the discussions allowed the alternates to feel engaged, and they would be informed and prepared if they had to fill in. Mayor Palmeri questioned if Council had any input regarding the length of time an alternate would be appointed for. She questioned if it would be dependent on the particular board or commission. Mr. Rohloff stated it would be dependent on how Council would like to operate it. He explained he understood the rental housing advisory board had voted in favor of alternates and City staff would be able to pool the other boards and commissions to find out their preference. He stated there were several options on how appointments could be completed. Ms. Lorenson explained there could be a blanket ordinance put in place that would allow the Mayor, with Council approval, to appoint alternates to all the boards and commissions. She stated that way the appointments could be brought forward as candidates were available to fill the positions. She explained in the past, it had been completed board by board, although Council did have the option to adopt a blanket ordinance. Mayor Palmeri explained she did have an individual apply for a board that did not have alternates designated, and the individual applied for an alternate position. Council Member Allison-Aasby stated she believed Council had heard a lot about community and civic engagement, and the boards and commissions were a great opportunity to engage citizens. She recommended the boards and commissions provide input instead of Council unilaterally making the decision. Council Member Miller explained the candidates had demonstrated considerable energy and a desire to participate in local government. He stated creating alternate positions to the boards and commissions would increase the ability for citizens to participate. Council Member Herman stated he agreed with Council Member Allison-Aasby. He explained there were a number of boards and Council needed to make sure they were filled. He stated he was not certain if there would be enough alternates if it was made mandatory for all. He explained he believed it was important to have alternates for the 31 PROCEEDINGS OF THE COMMON COUNCIL—MAY 14, 2019 boards/commissions that impact the City's budget. He stated he did not mean the others were not as important, however, there were some boards/commissions that struggled with membership. Mayor Palmeri explained there were 23 boards and commissions. Ms. Lorenson stated she was not suggesting it be mandatory; the ordinance would allow the mayor to appoint up to two alternates for any board or commission, and Council would then have the option to fill it as candidates were available. Council Member Herman explained he agreed with the process now that it had been clarified. Council Member Mugerauer stated he agreed with Council Member Allison-Aasby and believed the boards and commissions should provide their opinions. Council Member Krause explained he did not understand why Council would need to question the boards and commissions. He stated it was Council's discretion and if there were qualified individuals who could gain experience by serving, it would help build the future. Council Member Allison-Aasby stated she wanted to clarify that she agreed that the idea of alternates had value. She explained she believed questioning the boards and commissions provided more engagement, which was what the community wanted. Mr. Rohloff explained a boards and commissions study had been conducted two years ago and he would provide the summary to Council in the newsletter. He stated per state statutes, there were certain boards and commissions such as the police and fire commission that did not allow alternates. He explained the locally created groups were up to Council's discretion. Mayor Palmeri requested the topic to be listed as a resolution on the May agenda. Mr. Rohloff stated if that was what Council would like, unless they would like City staff to pool the opinions of the various boards and commissions. Mayor Palmeri stated she was in contact with the chair persons. Mr. Rohloff explained it would take a month to go through the cycle of boards and commissions. 32 PROCEEDINGS OF THE COMMON COUNCIL—MAY 14, 2019 Mayor Palmeri requested it to be listed on the June agenda. Mr. Rohloff questioned which meeting. Council Member Mugerauer stated the first meeting, if City staff had gathered adequate information, otherwise the second meeting would be sufficient. Mr. Rohloff explained Ms. Lorenson had recommended an ordinance if that was the route Council wished to take. Ms. Lorenson stated she wanted to clarify that the direction to City staff was to gather information from the boards and commissions and then prepare an ordinance. Mayor Palmeri stated yes. She explained she had been in contact with all but eight of the chairs. Mr. Rohloff explained City staff would prepare an ordinance that would give Council the flexibility to appoint alternates as they saw a need, and the boards and commissions would indicate to City staff if they would like to have alternates. He questioned if Council would be interested in suspending the rules and adopting on first reading. Several Council Members stated yes. Mr. Rohloff stated that language would be included. Council Member Poeschl explained he understood the ordinance would give the Mayor the authority to appoint alternates, and Council the authority to approve the appointments. He stated while he was not against gathering the opinion of the boards and commissions, he believed the purview within the ordinance already existed. Council Member Mugerauer explained while it was within their purview, it was good to engage with those who help guide Council, and to appreciate their role in the process. He stated while he understood Mayor Palmeri was engaged with the board chairs regularly, Council could still hear from the entirety of the boards and commissions, not just the chairs. He explained that was why he requested the topic be placed on the agendas for each of the boards and commissions to discuss and provide feedback to Council as an entity. Mayor Palmeri stated Council had an opportunity to share their concerns when an appointment was brought forth. 33 PROCEEDINGS OF THE COMMON COUNCIL—MAY 14, 2019 Council Member Mugerauer requested a Council discussion take place at the next meeting regarding the vacant seat process. He requested it to be listed on the agenda to allow Council to discuss what went well, areas of improvement and provide City staff direction for future instances. Mr. Rohloff stated City staff would put the topic on the next agenda. CITIZEN STATEMENTS TO COUNCIL There were no citizen statements to Council. CO UNCIL MEMBER ANNO UNCEMENTS & STATEMENTS There were no Council Member announcements or statements. CITY MANAGER ANNO UNCEMENTS & STATEMENTS Mr. Rohloff stated the first quarter financial statements were included in the Council packet, and there was not anything notable to report. He explained in regards to status on outstanding issues, he had created a summary of items from workshops, previous agendas or items City staff had been given as direction. He stated City staff was on track to provide Council a report regarding the fee for replacing a portion of special assessments and would work on taking appropriate policy action following that discussion. He explained an update would be provided on the May 281h agenda regarding the parks facilities building. He stated the summary was a work in progress and he welcomed any feedback from Council. Mayor Palmeri explained it had been her understanding that Council would be provided with a report on City staff key performance indicators near the end of the first quarter. She stated it was listed on the summary report as being anticipated in July. Mr. Rohloff explained the key performance indicators had been established,however, the reporting form was not working online. Mayor Palmeri questioned if Council would have the information prior to budget season. Mr. Rohloff stated the first and second quarter key performance indicator measurements would be provided at the July 91h Council meeting. Council Member Poeschl requested a copy of the police staffing report and the parks facilities study, as he had not been on Council when it had been distributed. He 34 PROCEEDINGS OF THE COMMON COUNCIL-MAY 14, 2019 recommended a copy to be provided to Council Member Miller as well. Mr. Rohloff stated they would be provided. MOTION: ADJOURN (Mugerauer; second, Herman) CARRIED: VOICE VOTE The meeting adjourned at 9:18 p.m. PAMELA R. UBRIG CITY CLERK 35