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HomeMy WebLinkAboutMinutes PROCEEDINGS OF THE COMMON COUNCIL CITY OF OSHKOSH, WISCONSIN FEBRUARY 12, 2019 REGULAR MEETING held Tuesday, February 12,2019, at 6:00 p.m. in Council Chambers, City Hall Mayor Cummings presided. PRESENT: Council Members Lori Palmeri, Matt Mugerauer, Jake Krause, Steven Herman and Mayor Steve Cummings EXCUSED: Council Members Tom Pech, Jr. and Deb Allison-Aasby ALSO PRESENT: Mark Rohloff, City Manager; Pamela Ubrig, City Clerk; Lynn Lorenson, City Attorney; and Allen Davis, Director of Community Development Council Member Palmeri read the Invocation. The Pledge of Allegiance was led Anne Moore and Hailey Graskey from Lourdes Academy Elementary. PRESENTATION Tim Hess, Consultant with Invista Analytics, presented a proposed plan for the aviation plaza redevelopment, including The Mineshaft restaurant/game room and Extreme Customs. Council Member Palmeri questioned if the greenspace indicated on the development plan for The Minecraft would be dedicated to managing storm water. Mr. Hess explained it was a conceptual drawing and their engineer would need to fine tune the details. Council Member Palmeri questioned if any of the impervious surface area on the existing site would be changed back to pervious. Mr. Hess stated the impervious surface would be reduced. PROCEEDINGS OF THE COMMON COUNCIL—FEBRUARY 12, 2019 Council Member Palmeri questioned if the restaurant jobs created would be considered as providing family supporting wages. Tom Masters, owner of The Minecraft in Hartford, explained management positions would pay well and the service positions paid well based on tips. He stated the restaurant would result in approximately 200 jobs. Mayor Cummings questioned if it was true the site had formerly been a drive-in movie theater. James Rabe, Director of Public Works, stated yes. Mayor Cummings questioned what soil conditions might be present. Mr. Rabe stated he had not seen any geotechnical analysis completed in the site area therefore he was not certain what soil conditions may be. Council Member Herman questioned how much money was reserved in the CIP for the Stringham Creek watershed. Mr. Rabe explained the Stringham Creek outfall was included in the 2019 CIP for approximately$1.5 to $2 million dollars. Council Member Herman questioned if South Park was completed. Mr. Rabe stated yes, and it was part of the Stringham Creek watershed. Council Member Herman questioned if several projects had been completed relating to the Stringham Creek watershed. Mr. Rabe stated the only project that was completed was South Park; the project in the 2019 CIP would be the first to upgrade the outfall from South Park to the river. He explained there was significant work required with the watershed. Council Member Herman questioned if it was possible for the City to utilize general obligation bonds as opposed to TIF funds to address the watershed. Mr. Rabe questioned if he meant storm water revenue borrowing. 2 PROCEEDINGS OF THE COMMON COUNCIL—FEBRUARY 12, 2019 Council Member Herman stated either. He explained he understood the City did some revenue borrowing, however, that was typically for 20 years as opposed to TIFs that could last 25 to 27 years. He questioned if it could save the City interest cost to invest in the infrastructure within the right of way as opposed to having it incorporated into a TIF. Mr. Rabe explained he believed a more in-depth analysis would need to be conducted. Mr. Davis stated City projects could be included within the TIF districts with public improvements that would help storm water management with Stringham Creek. Council Member Herman explained he understood it was a topic that needed to be addressed, and he believed it was a matter of which means was more beneficial to the City. Mr. Rohloff stated he had not seen an application for the TIF yet,however, he anticipated it would be a 'pay-go' type of TIF where the developer would incur the cost for the improvements and be reimbursed over time. Mr. Hess explained the analysis was not completed, however, based on early findings they anticipated requesting a 10 year pay back with a 5 year look back clause. Council Member Mugerauer stated while they touched on several aspects of the business in their presentation, they did not mention revenue. He explained Council largely determined a business' purpose through revenue basis. He questioned if it was a restaurant by revenue or an entertainment business by revenue. Mr. Hess explained he had not had the opportunity to review the numbers in-depth, however, what he had reviewed indicated more profitability off of the restaurant portion. Council Member Mugerauer stated the current zoning restrictions, soil conditions, parking lots/driveways, and water/sewer laterals had all been in place at the property when it had been purchased by Mr. Masters. He questioned if it was a good investment at the time if the purchase, why it should now be the responsibility of the City tax payers to assist in making it a better opportunity for development. Mr. Hess explained that developers took risks when purchasing parcels and it was necessary to complete due diligence to uncover things. He stated he believed the public service commission's rules had changed related to the water laterals, and the developer would have been unable to predict that would occur. He explained the property had been purchased with the intention to develop, however, the developer was asking for 3 PROCEEDINGS OF THE COMMON COUNCIL—FEBRUARY 12, 2019 brief assistance. He stated it would bring a type of development to the City that it currently lacked. Council Member Mugerauer questioned if they had been in contact with the owners of Rogan's Shoes, who would be caught in-between the potential two new developments. Mr. Hess stated he had not been able to get in contact with Mr. Rogan, however, had spoken with the store manager a number of times. He explained they hoped to be able to help alleviate any potential concerns the development may create for the shoe store. Council Member Palmeri stated the potential facility would be quite large and questioned if the business did not succeed, if it could be used for other purposes. Mr. Davis explained other communities often had a demolition requirement in the agreement so that if it was vacant for a certain period of time, it would reduce the cost to the City for maintaining the rules related to vacant buildings. Mayor Cummings questioned if the demolition could include parking lot removal. Mr. Davis stated yes. Council Member Herman questioned if it would be required of Rogan's to be a part of the development agreement or if they had the option to choose to stay where they were located without making changes. Mr. Davis stated he believed Council would be able to have the final say. Council Member Herman questioned what the policy stated. Mr. Davis stated parcels within a TIF district could be excluded; that would be Council's decision. He explained they would not be required to include Rogan's in the TIF district. He stated he believed one of the impediments of the project was the various costs that were being spread amongst three different parties. Council Member Herman questioned if the other two businesses could proceed with a separate TIF and exclude Rogan's. Mr. Davis stated yes. 4 PROCEEDINGS OF THE COMMON COUNCIL—FEBRUARY 12, 2019 Council Member Herman questioned if the City could force Rogan's to upgrade to the new storm water management and water laterals, as the other businesses would be required to do so. Mr. Davis stated he was not certain;he believed sewer and water would be related to the complex as a whole. Council Member Herman explained he understood based on emails from Mr. Rohloff that the entire site was not compliant with code. Mr. Davis stated that was correct. Mr. Rabe explained Rogan's would be required to update their water service to separate off of the existing system if something were to proceed with the other two parcels, which would result in some cost implications. Mr. Rohloff stated he believed these were details that the developers needed to work on together. Council Member Herman explained he wanted to make sure it was understood that Rogan's may face cost implications even if they chose not to become part of the TIF if the project moved forward. PUBLIC HEARING Resolution 19-71 Approve Final Resolution for Special Assessments for Concrete Pavement, Asphalt Pavement, Sidewalk (New & Rehabilitation), Driveway Aprons, Sanitary Sewer Main & Laterals (New & Relay), Water Main & Laterals (New & Relay) & Storm Sewer Mains & Laterals (New & Relay) Relating to Contract No. 19-05 / Oregon Street (West 16th Avenue to West 21st Avenue) MOTION: LAYOVER UNTIL FEBRUARY 26, 2019 COUNCIL MEETING (Herman; second, Palmeri) CARRIED: Ayes (5) Palmeri, Mugerauer, Krause, Herman, Mayor Cummings CITIZEN STATEMENTS There were no citizen statements to Council. 5 PROCEEDINGS OF THE COMMON COUNCIL—FEBRUARY 12, 2019 CONSENT AGENDA Report of Bills by the Finance Director Receipt & Filing of the Oshkosh Public Museum Minutes from December 6, 2018 Receipt & Filing of the Oshkosh Public Library Minutes from December 20, 2018 Receipt of Claims filed with the City's Insurance Company: A) Donna McMartin for alleged damages to vehicle from pot hole Resolution 19-72 Rescind Personal Property Taxes — Non-Stop Marketing ($494.94), Valley Marketing Inc($14.84),Paint it Wright($49.49),American Girl Inc ($326.66), Tara Rudy Photography ($299.44) Resolution 19-73 Approve Initial Resolution for Special Assessments for Concrete Pavement, Asphalt Pavement, Sidewalk (New & Rehabilitation), Driveway Aprons, Sanitary Sewer Main & Laterals (New & Relay), Water Main & Laterals (New & Relay), Storm Sewer Mains & Laterals (New & Relay) Relating to Contract No. 19-07 A) Sheridan Street (West Murdock Avenue to Roosevelt Avenue) B) Mitchell Street(West Murdock Avenue to north of West Linwood Avenue) C) Crane Street (West Murdock Avenue to Roosevelt Avenue) D) Plymouth Street (West Murdock Avenue to Roosevelt Avenue) Resolution 19-74 Approve Change Order No. 1 (Final) for Public Works Contract No. 17-22 Sawdust District Improvements / PTS Contractors, Inc. (+$122,054.46) Resolution 19-75 Approve Amendment to Professional Engineering Services Agreement for Construction Materials Testing for the 2018 Capital Improvements Program/Professional Service Industries, Inc. ($4,406.66) Resolution 19-76 Award Bid to Dirt Monkey Excavating for Ball Field Improvements at Rainbow Memorial Park& Spanbauer Field for Parks Department ($16,700.00) 6 PROCEEDINGS OF THE COMMON COUNCIL—FEBRUARY 12, 2019 Resolution 19-77 Approve Purchase from Apollo Video Technology for Six Replacement Bus Video Surveillance Systems for Transit Department ($58,054.00) Resolution 19-78 Approve Purchase of Used Grader from Zadoon, LLC for Street Division ($165,000.00) Resolution 19-79 Approve State / Municipal Agreement with the Wisconsin Department of Transportation for the Rehabilitation of the Highway 21 (Oshkosh Avenue) Bridge Council Member Mugerauer explained he believed it was important to provide the public with information regarding the project as early as possible. Mr. Rohloff stated that was why it was being discussed at this time. James Rabe, Director of Public Works, explained the Wisconsin Department of Transportation had a communication plan that began with a local officials meeting, which had recently been held and where the agreement had stemmed from. Mr. Rohloff stated the bridge would be closed for approximately 5-6 months in 2020 and City staff would continue to remind the public. Council Member Herman stated he understood the bridge would be closed to vehicle traffic and questioned whether it would be open for boat traffic. Mr. Rabe indicated the construction project would begin before navigation season and believed during navigation season the bridge would either be open or operating. He stated the City had requested additional work on the approach as some of the pavement was in poor condition. He explained navigation would need to be maintained. Council Member Herman recommended keeping in contact with marinas in the area, in the event that travel would be periodically interrupted. Mr. Rohloff stated City staff had been informed that navigation would be fully operational by the beginning of the season. Resolution 19-80 Renewal of Bird City Wisconsin Designation; Designate May 4, 2019 as International Migratory Bird Day 7 PROCEEDINGS OF THE COMMON COUNCIL—FEBRUARY 12, 2019 Resolution 19-81 Approve Appointments to the following: Redevelopment Authority & Committee on Aging Resolution 19-82 Approve Special Event—Downtown Business Improvement District (BID) to utilize City Streets for the Holiday Parade / November 14, 2019 Resolution 19-83 Approve Special Class "B" License, Operator Licenses & Secondhand Dealer Licenses MOTION: ADOPT CONSENT AGENDA (Herman; second, Palmeri) CARRIED: Ayes (5) Palmeri, Mugerauer, Krause, Herman, Mayor Cummings ACTION TAKEN ON ORDINANCES AND RESOLUTIONS Ordinance 19-84 Amend Room Tax Ordinance MOTION: ADOPT (Herman; second, Palmeri) CARRIED: Ayes (5) Palmeri, Mugerauer, Krause, Herman, Mayor Cummings Ordinance 19-85 Approve Zone Change from Suburban Mixed Use District (SMU) to Suburban Mixed Use District with Planned Development Overlay (SMU-PD) at 2020 South Koeller Street (Plan Commission Recommends Approval) MOTION: ADOPT (Mugerauer; second, Herman) CARRIED: Ayes (5) Palmeri, Mugerauer, Krause, Herman, Mayor Cummings Ordinance 19-86 Approve Amendments to Chapter 19 Parks & Recreation of The City of Oshkosh Municipal Code MOTION: ADOPT (Mugerauer; second, Herman) CARRIED: Ayes (5) Palmeri, Mugerauer, Krause, Herman, Mayor Cummings Council Member Palmeri asked for clarification regarding the verbiage on amplified sound in parks after 10:00 p.m. in the ordinance versus the publication notice. She questioned if Ms. Lorenson was comfortable with the slight difference in wording. Ms. Lorenson stated that both items were stating the same thing. 8 PROCEEDINGS OF THE COMMON COUNCIL—FEBRUARY 12, 2019 Council Member Palmeri stated under regulated activities in section 'L', it specified that no person shall engage in any athletic game, contest or activity unless it occurred within a specific, designated area. She questioned if that would prohibit an individual from playing soccer on field. Ray Maurer, Parks Director, explained it was related to activities like golf and archery which could create a potential hazard if not done within a designated area. Council Member Palmeri questioned if there were restrictions related to park reservations; specifically if an individual could reserve a tennis or pickleball court every week at the same time. Mr. Maurer stated they had repeat reservations in the past as the recreation department offered lessons and would reserve courts for those specific times. He explained at the parks board meeting it had been decided that City staff would not rent more than two of the pickleball courts at any one time as there were only four courts within the parks system, while there were multiple tennis courts throughout the parks system. Council Member Palmeri questioned if that would mean there would still be other courts for open play. Mr. Maurer stated that was correct. He explained at each park kiosk there was a weekly schedule posted. Council Member Palmeri asked for clarification regarding when admission may be charged for the zoo. Mr. Maurer stated daily general admission was free,however, certain special events such as the Easter egg hunt may result in an admission charge. Ordinance 19-87 Approve Amendments to Chapter 5, Article III, Section 5-18 Special Events, Marches & Public Assemblies FIRST READING; LAID OVER UNDER THE RULES Ordinance 19-88 Amend Chapter 4 Alcohol Beverages Ordinance Pertaining to General Requirements for Licensing & Use of License FIRST READING; LAID OVER UNDER THE RULES 9 PROCEEDINGS OF THE COMMON COUNCIL—FEBRUARY 12, 2019 Ordinance 19-89 Approve Zone Change from Heavy Industrial (HI) to Heavy Industrial with a Planned Development Overlay (HI-PD) North of the Railroad Tracks, East/West of Clairville Road & State Highway 91 Intersection; a Portion of the Southwest Industrial Park (Plan Commission Recommends Approval) FIRST READING; LAID OVER UNDER THE RULES Ordinance 19-90 Approve Request to Attach to the City from Town of Nekimi/Swiderski Voluntary Attachment FIRST READING; LAID OVER UNDER THE RULES Resolution 19-91 Approve General Development Plan & Specific Implementation Plan for an Auto Sales/Service Facility&Storage for Property located at 2175-2185 South Koeller Street MOTION: ADOPT (Mugerauer; second, Herman) CARRIED: Ayes (5) Palmeri, Mugerauer, Krause, Herman, Mayor Cummings Council Member Mugerauer stated he understood the applicant had submitted signage plans that exceeded the maximum allowable signage area. He asked for clarification regarding this concern as he thought paint color had been referenced. Darryn Burich, Planning Services Manager, stated it was not due to paint color. Council Member Mugerauer stated he had thought much of the discussion had focused on the northern most entrance and multiple colors of paint that would make it stand out, resulting in larger square footage of signage. Mr. Burich explained it was the logo that resulted in the signage exceeding the maximum square footage permitted. Council Member Palmeri stated she understood the plan commission recommended exceeding the 125 percent parking maximum. She questioned how that would impact the impervious surface area. Mr. Burich explained he was not certain what the requirement was in the district at hand, however, the development plan would not change the impervious surface as the parking lot would not increase in size, the base standard modification request was to reuse the 10 PROCEEDINGS OF THE COMMON COUNCIL—FEBRUARY 12, 2019 present parking lot. Council Member Palmeri stated she was confused as the development plan requested to exceed the 125 percent marking maximum. Mr. Burch stated it was already exceeded; the parking lot had been vacant for some time and was non-conforming, however, it would not increase in size. Mayor Cummings asked for clarification regarding discussion about the appearance of the signage on the west side of the building facing Highway 41. A representative from the development company indicated that had been discussed and would be incorporated. Mr. Burich stated City staff was comfortable with a design that would catch attention from the highway as long as from a code perspective it remained compliant. Resolution 19-92 Approve Specific Implementation Plan for Development of a Bank at 2020 South Koeller Street (Plan Commission Recommends Approval) MOTION: ADOPT (Mugerauer; second, Palmeri) CARRIED: Ayes (5) Palmeri, Mugerauer, Krause, Herman, Mayor Cummings Mayor Cummings questioned if 2020 South Koeller Street was located on the vacant space across from Father Carr's. Darryn Burich, Planning Services Manager, explained it was located by the former Mobil station. Resolution 19-93 Approve Update to Rental Housing Inspection Program District Map & Fee Schedule (Rental Housing Advisory Board Recommends Approval) MOTION: ADOPT (Herman; second, Palmeri) CARRIED: Ayes (5) Palmeri, Mugerauer, Krause, Herman, Mayor Cummings 11 PROCEEDINGS OF THE COMMON COUNCIL—FEBRUARY 12, 2019 COUNCIL DISCUSSION, DIRECTION TO CITY MANAGER &FUTURE AGENDA ITEMS Mayor Cummings stated the workshop with the Oshkosh Area School District would be rescheduled. Mr. Rohloff explained there was not a date or time selected yet. Mayor Cummings stated there was a facilities workshop scheduled for February 131h in room 404 at City Hall beginning at 5:30 p.m. He explained there was a town hall with state legislators scheduled for February 251h at 8:00 a.m. at Fire Station Number 15 on Court Street. Mr. Rohloff explained he would provide Council with a draft agenda for the town hall meeting. Council Member Mugerauer questioned which legislators would be in attendance. Mr. Rohloff stated he had been informed that all three local legislators would be able to attend. Council Member Herman explained he believed Council Members had received recent emails regarding electronic vaping and he had conversations with community members who indicated that it was a problem with youth in the community. He stated they would like to see the City move forward with an ordinance prohibiting e-cigarettes for minors, similar to what Neenah and other Fox Valley communities had done. Ms. Lorenson stated City staff was already working on a draft and requested the emails be forwarded to her staff to help the process. Council Member Herman questioned if IT would be able to look into the forwarding capabilities of the 'all Council web forum' email, as it did not work in all cases. He explained last summer Re-Think Oshkosh had requested a smoking ban within City parks, and because the police department had thought it would be cumbersome to enforce it had been made a parks rule. He stated he believed it had been successful. Mr. Rohloff stated the police school liaison officers experienced a dilemma as there was a school rule against vaping, however, the police department did not have any enforcement authority, therefore it was only a school violation. 12 PROCEEDINGS OF THE COMMON COUNCIL—FEBRUARY 12, 2019 Council Member Palmeri explained she believed because of the 'all Council' email capability more citizens had been reaching out,however, she had reached out to IT about the same forwarding issue. She requested that individuals sending an email through the all Council forum include their email address to allow Council Members to respond to the message. She questioned if the parks ordinance would be updated to include no vaping if a vaping ordinance were to pass. Mr. Rohloff stated the vaping ordinance would be enforced City wide. Ms. Lorenson stated she would review the ordinance and make a recommendation. Mayor Cummings explained he had learned that vaping could cause irreversible damage to vocal cords at a young age. Council Member Herman stated he believed it should be a City wide ordinance and if necessary the parks ordinance could be adjusted. Mr. Rohloff agreed. Mayor Cummings explained he believed it was important to engage youth at the high school level as involvement at that age would result in a desire to be an active part of the community as an adult. He stated he had conversations with other mayors in Wisconsin as well as community youth who were interested in the idea of a youth council. Council Member Palmeri asked for an explanation of how a youth council would function. Mayor Cummings stated in other municipalities, students set their own agendas and created projects. He explained as an example, when it became time to determine what to do with the remainder of the Lakeshore site, the youth council would be involved and assist in advising Council. He stated they would be an advisory group. Mr. Rohloff explained his understanding was that City staff would prepare an ordinance which would formalize the youth council, similar to the other boards and commissions within the City. Mayor Cummings stated the four high schools in the City would be involved, with a goal of approximately 24 students. 13 PROCEEDINGS OF THE COMMON COUNCIL—FEBRUARY 12, 2019 Council Member Mugerauer explained he thought it was a great idea and was looking forward to more information. He stated there was a number of items that impacted the youth of the community where their input was not received. He explained he supported a more pro-active approach. Council Member Herman stated Re-Think was an example of youth in the community who became actively involved and advocated more involvement on other City topics to engage both the youth and their parents. He explained as was expressed during the presentation earlier in the evening that Oshkosh lacked both youth entertainment and engagement, and this may be another opportunity to improve that. Mayor Cummings explained he had worked with groups of students at both Oshkosh North and Oshkosh West and there was interest from the students in establishing the youth council. Council Member Palmeri stated it made sense to have the youth engaged and part of conversations on topics that had an impact on future generations. She explained she would like to see more information on whether it would be a formal board/commission or a branch of the healthy neighborhoods initiative. Mayor Cummings stated he and City staff would move forward with pursing the idea. Council Member Mugerauer explained social media was an important and vital communications tool, whether it be with private citizens, businesses or municipalities; it was fast and convenient. He explained the Facebook administrator for one of the City's boards had recently posted her opinion on the board's Facebook page. He stated without proof or firsthand knowledge she made an accusation that was unprofessional and unbecoming of something the City of Oshkosh would or should endorse as an official communication. He explained the incident should serve as an eye opener as it was infractions such as this that lead to much larger problems. He stated with little oversight select members of boards and commissions were acting as part of the City's communication team, a job for which they had potentially no background or ability to do. He requested City staff review of all social media usage conducted by the boards and commissions and report back who was authorized to administer the social media pages, if the content was appropriate for sharing and if all City policies and procedures were being followed. He stated he did not want to stifle anyone's right to express their own personal opinion, however, anything posted on behalf of the City needed to be true, accurate and represent the greater good of the community. 14 PROCEEDINGS OF THE COMMON COUNCIL—FEBRUARY 12, 2019 Mr. Rohloff explained when it was brought to his attention, he requested City staff conduct a quick review. He stated the rental housing advisory board, the sustainability advisory board and the landmarks commission was split between a member of the commission and the staff liaison. He explained the City had adopted a social media policy two years ago, however, it was related to employees. He stated he did not have the authority to enforce the policy on a board or commission member. He explained he believed it was appropriate for City staff to administer such pages as it would help establish the purpose of the page. He stated it would then free the individual board members to be able to express their opinions. He explained with a City staff member administering the page,the City's social media policy could be applied to that individual. Council Member Palmeri questioned if boards and commission members would be able to provide City staff with draft content for the social media pages should a City staff member take over as administrator. Mr. Rohloff stated the City staff liaison would post recent meeting activities with links to agendas and minutes, recent actions and policies, upcoming events/highlights of past events and general information. He explained as long as the broad rules were followed, members could post their opinions on items they were recommending to Council. Council Member Palmeri questioned if official pages could have the comment ability turned off. John Fitzpatrick, Assistant City Manager, explained the purpose of the sites was to provide information and have dialogue. He stated turning off the comments was technically an option, however, he believed that there was an opportunity to moderate the site with City staff and allow members who wished to express their opinions the ability to do so without the burden of being the administrator. Council Member Palmeri stated while it could be a helpful tool, it could also result in a high jacked thread that becomes destructive or divisive. She explained she believed the public needed to be aware that Council Members were not heavily monitoring social media and reaching out via phone or email could help get a concern addressed. She questioned if requests for information on social media constitute an open records request. Mr. Rohloff explained from what City staff had read, if information was posted on the City's social media pages it became public record. He stated in the disclaimer on the City pages it explained that the City did not necessarily review any and all posts. He explained if there was a post inciting violence or something else inappropriate it could be removed. He stated he would provide Council with a copy of the social media policy. 15 PROCEEDINGS OF THE COMMON COUNCIL—FEBRUARY 12, 2019 Mr. Fitzpatrick stated because of the verbiage in the policy, there was structure in place to protect personal attacks. He explained it was intended to be an opportunity for people to express their thoughts and administrators of the sites would need to take that into careful consideration. CITIZEN STATEMENTS TO COUNCIL There were no citizen statements to Council. CO UNCIL MEMBER ANNO UNCEMENTS & STATEMENTS There were no Council Member announcements or statements. CITY MANAGER ANNO UNCEMENTS & STATEMENTS Mr. Rohloff stated a snow emergency had been declared as of 6:00 p.m. and reviewed the parking requirements. He explained the Oshkosh Corporation site was progressing. He stated there was a professional service agreement with Matrix Consulting for a fire department study, similar to the police department study that had been previously conducted. He explained there was a cooperative purchase of an envelope stuffer for the IT division, as switching to monthly billing would increase usage. He stated the updated donation report for 2018 had been provided. He explained the next Movies and Mascots event was scheduled for February 23rd at 5:30 p.m. at the Senior Center. He stated State of the City was scheduled for Monday, March 181h at 6:00 p.m. at the Oshkosh Convention Center. He explained the vendor who provided the Connect Oshkosh and See, Click, Fix service had recommended sending out a random text message to 5,000 people as part of a pilot program to promote usage. He stated recipients were concerned that it was spam and it was poorly received. He explained when they provided the feedback to See, Click, Fix, the company terminated the pilot program based on the response. He apologized for any inconvenience people may have experienced and explained the company had purchased the phone numbers from the State through voter registration records. Council Member Mugerauer presented a slide that showed an example of a text message that was received. He stated he appreciated Mr. Rohloff taking ownership of the failed pilot. He explained he was concerned that there was no option to 'opt out , which he believed was required by law and there was questions surrounding whether or not it was spam. He stated he was disappointed in how it was rolled out, especially regarding the lack of'opting out . 16 PROCEEDINGS OF THE COMMON COUNCIL—FEBRUARY 12, 2019 Council Member Palmeri explained she hoped the poor rollout would not prevent people from utilizing See, Click, Fix as it allowed for a fast and easy interaction with the City. James Rabe, Director of Public Works, indicated that the engineering division had seen a significant increase in the number of sidewalk shoveling complaints that were being sent through See, Click, Fix. Mr. Rohloff stated 61 people had signed up for the app as a result of the text message. He presented a video produced by Oshkosh Media promoting the fire department's ice rescue boat. MOTION: ADJOURN (Mugerauer; second, Herman) CARRIED: VOICE VOTE The meeting adjourned at 7:44 p.m. PAMELA R. UBRIG CITY CLERK 17