HomeMy WebLinkAbout23. 19-247 APRIL 23, 2019 19-247 RESOLUTION
(CARRIED 6-0 LOST LAID OVER WITHDRAWN )
PURPOSE: APPROVE SPECIAL EVENT / ARDY & ED'S DRIVE IN / UTILIZE
DOTY STREET FOR THE ARDY&ED'S CRUISE NIGHTS/MAY 23,
JUNE 27, JULY 18, AND AUGUST 22, 2019
INITIATED BY: CITY ADMINISTRATION
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that approval is granted to Ardy & Ed's Drive In (Steve Davis) to utilize Doty
Street (south of 241h Avenue and north of 241h Avenue to 23rd Avenue)Thursdays from 5:00
p.m. to 9:00 p.m. May 23,June 27,July 18, and August 22,2019 for the Ardy and Ed's Cruise
Nights in accordance with the municipal code and the attached application, with the
following exceptions/conditions:
A. Oshkosh Police Department recommends street closure (Doty Street
south of 241h Avenue and north of 241h Avenue to 23rd Avenue).
S.
C.
BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer
shall pay the City's actual costs for extraordinary services.
Cost Estimates for Extraordinary Services
Police Department
Staffing $249.44 (preliminary estimate includes 4 dedicated CSO hrs./night)
Street Department
Staffing $182.12 (preliminary estimate includes 1 dedicated hr./night for delivery/pick up
of barricades & signs)
Equipment/Vehicle Use $51.88 (preliminary estimate includes use of truck & trailer for
1 hr./night for delivery/pickup of barricades & signs)
Supplies /Materials $ 198 (preliminary estimate includes use of barricades & signs each
night)
SPECIAL EVENT PERMIT
�� ��� APPLICATION%:O
2019
The completed application can be mailed to: Oshl<osh Seniors Center,Special Events Coordinator,200 N.Campbell Rd.,Oshkosh,
WI,54902. All applications must include a detailed layout/route and the application fee($25 single day event/$35 multi-day event)..
GENERAL INFORMATION
Official Name of Event:
Ardy & Ed's Cruise Nights 2019
Start Date: End Date:
7,
5123, 6127, 7118, 8122 5123, 612 7118, 8122
Please list times each day along with the times of the event:
MON TUES WED THURS ERI SAT SUN
SET UP TIMI
4 pm
STARTTIME 5 pm
END TIME
9 pm
CLEAN UP TIME
9:30 pm
If your event will have specific activities that start at different times throughout the event,please list
the activities with dates and times below. (Example: event runs for three days but one day has a
walk/run. List the activity as walk/run and list the specific date and time it will take place.)
Location of the Event:
❑Park/Public Property Public Street/Sidewalk/Alley/Right of Way
❑� Private Property ❑Other
Please list name of Park/Street/Building/etc.:
Please list streets,sidewalks or other public property that may be closed or otherwise affected:
Doty street south of 24th Ave., Doty Street north of 24th Ave. to 23rd Ave.
Location
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(If additional city parking lots or turf areas are needed for parking,a put-king or turf agreement may be required)
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DRIVE I� Ardy & Ed's Drive In, Inc.
2413 South Main Street
A Mast from the Past! Past Office Box 2126
Oshkosh, Wl 54903-2126
Since 1948 Phone: 920.231.5455
March 25, 2019
Kathy Snell
City of Oshkosh
Special Events Coordinator
Kathy,
We are asking for your review and consideration of a special events permit for our upcoming 2019 Ardy & Ed's
"Cruise Nights"to be held on May 23, June 27, July 18, and August 22 this summer. 2019 will be the 11th year we
would like to host these popular Cruise Nights during our summer months.
Our request is based on the recommendation of the Oshkosh Police Department in back 2015, which had received
some complaints on different occasions from 1 neighbor. We have tried to alleviate the neighbors concerns through
guest correspondence, printed handouts, announcements and social media posts. We have also purchased some
traffic signs and cones to mark surrounding driveways to prevent them from being blocked during these events. The
area is thoroughly inspected after the events, and any minor amount of trash is always cleaned up promptly by us.
During the event all current traffic drives and entrances and exits to our property are maintained as they always are.
Recommendations of providing our own "Event Security Manager" in 2018 worked well, and we will continue that
practice if our permit is granted for 2019.
We feel the changes suggested and implemented on the recommendation of the review committee and Oshkosh
Police Department have worked well, and we feel they would be good to continue for these future events.
We welcome any suggestions as to how we can continue this popular event, and keep it safe and fun for those
attending.
Sincerely,
Ardyth Steven s, Owners
Ardy & Ed's Drive In, Inc.
E-mail: rootbeera@ardyandeds.com website: www.ardyandeds.com