HomeMy WebLinkAbout08. 19-232 APRIL 23, 2019 19-232 RESOLUTION
(CARRIED 6-0 LOST LAID OVER WITHDRAWN )
PURPOSE: AWARD SID TO ON TIME EMBROIDERY DSA UNIQUE APPAREL
SOLUTIONS FOR 2019 5.11 TACTICAL UNIFORMS FOR FIRE
DEPARTMENT ($20,000.00 ESTIMATED)
INITIATED BY: PURCHASING
WHEREAS, the City of Oshkosh has heretofore advertised for bids for 5.11 tactical
uniforms for the Fire Department; and
WHEREAS, upon the opening and tabulation of bids, the following is the only bid:
ON TIME EMBROIDERY
\DSA UNIQUE APPAREL SOLUTIONS
2201 Lively Blvd
Elk Grove, IL 60007
Total Bid: $20,000.00 estimated
WHEREAS, this bid meets the minimum specifications and staff has reviewed the
bid and recommends its acceptance.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all
according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 100-230-6503-00000 General Fund -- Clothing
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: April 12, 2019
RE: Award Bid to On Time Embroidery dba Unique Apparel Solutions for 2019 5.11 Tactical
Uniforms for Fire Department ($20,000.00 estimated)
BACKGROUND
This bid addresses uniform replacements meeting 5.11 Tactical Series specifications per union contract
for Fire Department personnel. The bid requested 2019 pricing (with the option for two, one-year
renewals) for 5.11 Tactical Series uniform specifications for polo shirts, tee shirts, job shirts, pants and
coats. The bid also required the vendor to provide a 24/7 online website ordering system to facilitate a
"self -serve" process that would allow Fire Department personnel to individually order, track and
manage orders and also have all orders approved by Fire Department management.
ANALYSIS
Working with Fire Department staff, Purchasing prepared bid specifications for this project. The bid was
posted on Onvia DemandStar and sent to known firms that provide these services. Bids were due April
11, 2019. The bid tab is attached. Based on the bid review, it was the consensus of city staff that the sole
bid received from On Time Embroidery dba Unique Apparel Solutions met all the minimum bid
requirements. Reference checks on the fire departments currently utilizing On Time Embroidery yielded
excellent recommendations on the firm's customer service, products, flexibility and pricing. The Fire
Department is very excited to move to an online platform for the uniform articles ordering process and
based on the references and bid tab, believes On Time Embroidery will be less costly, more efficient and
will require less staff resources to coordinate. This bid will be for 2019, with the option for two, one-year
renewals.
FISCAL IMPACT
The 2019 Fire Department Operating Budget allocated $20,000.00 for these services. This project will be
charged to A/N# 1000230 6503 00000.
RECOMMENDATION
Purchasing recommends the Common Council award this bid to On Time Embroidery dba Unique
Apparel Solutions for the 2019 unit prices on the attached bid tab.
City Hall, 215 Church Avenue P.O. Box 1 130 Oshkosh, WI 54903-1130 http://www.ci.oshkosh.wi.us
Respectfully Submitted,
Approved:
Jon G. Urben, General Services Manager Mark A. Rohloff, City Manager
BID TAB
5.11 TACTICAL UNIFORMS
FOR FIRE DEPARTMENT
BIDS OPENED APRIL 11, 2019
VENDOR INFORMATION
On Time Embroidery Inc dba Unique Apparel Solutions
BID INFORMATION 2201 Lively Blvd
Elk Grove Il 60007
2#1� f11 2020 2020 2021 2021
..,,, xz
LX SM -XXL 3X SM -XXL 3X
5.11 Tactical Series #71182 >•.•,;
short sleeve polo (150+/-) $--E9.75 $ 44.75 $ 41.00 $ 46.00 $ 42.50
$ 47.50 ea.
,;ea. ea, ea. ea. ea.
1 2020 2020 2021 2021
,> SM -XXL 3X SM -XXL 3X
5.11 Tactical Series #40050-720
short sleeve tee shirt (200+/-) $ 16.75 $ 19.75 $ 17.75 $ 20.75
ea. ea. ea. ea.
2019 2020 2020 2021 2021
n
SM -XXL 3X SM -XXL 3X
5y.„ ,
5.11 Tactical Series 3 -in -1
Parka (6+/-) 2 $ 228.00 $ 253.00 $ 235.00 $ 260.00
ea. ea. ea. ea.
Addendum 2 of 2 YES
5.11 Proof of Certification YES
Submittal of
Literature/Demo website YES
References YES
2q
2020
2020
2021
2021
M-JfX[ 3)C
SM -XXL
3X
SM -XXL
3X
5.11 Tactical Series #72314 '/4
zip job shirt (150+/-)
s .
$ 59.00
$ 65.00
$ 61.00
$ 67.00
u •.eta .. ,., i. ,
ea.
ea.
ea.
ea.
2G19 201
2020
2020
2021
2021
[ size 46 ,..
< size 46
size 46+
< size 46
size 46+
5.11 Tactical Series #74398
....
pants (250+/-)
`z 48 $ ;;
$ 51.00
$ 57.00
$ 54.00
$ 60.00 ea.
ea.
ea.
ea.
2019 2020 2020 2021 2021
n
SM -XXL 3X SM -XXL 3X
5y.„ ,
5.11 Tactical Series 3 -in -1
Parka (6+/-) 2 $ 228.00 $ 253.00 $ 235.00 $ 260.00
ea. ea. ea. ea.
Addendum 2 of 2 YES
5.11 Proof of Certification YES
Submittal of
Literature/Demo website YES
References YES