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HomeMy WebLinkAbout03-19-2019 Minutes DOWNTOWN OSHKOSH BID BOARD MINUTES CiIY4 DMFOwn March 19, 2019 Oshkosh OSHKOSH &appenin�Now PRESENT: Megan Lang, Kris Larson, Sandy Prunty,Jim Stapel, Kay Bahr, Andy Ratchman, David Krumplitsch, Marlo Ambas,James Evans EXCUSED: David Sparr,Chanda Anderson, Benjamin Rennert STAFF: Cassie Daniels-BID Manager,Jeffrey Nau-Associate Planner OTHERS: Lieutenant Matt Kroening-Oshkosh Police Department, Frederick Siemers- Leadership Oshkosh/Choice Bank I - CALL TO ORDER Chair Lang called the meeting to order at 8:01 a.m. and a quorum was declared present. II-APPROVE MINUTES OF FEBRUARY 19,2019 MEETING There was no discussion on this item. Sandy Prunty motioned to approve the minutes of the February 19, 2019 meeting as presented. Kris Larson seconded the motion which passed unanimously. III-POLICING/TRAFFIC/PARKING ENFORCEMENT ISSUES Lieutenant Matt Kroening reported there were three incidents reported the past month: • Burglary at 404 N. Main Street • Two retail theft complaints at 427 N. Main Street • Residential burglary at 521 N. Main Street Lieutenant Kroening also reported a vehicle crash at Merritt Avenue and N. Main Street on St. Patrick's Day. One of the drivers was arrested for a fourth OWI offense. Lieutenant Kroening also reported the downtown camera inventory will be ready for next month. Chair Lang thanked him and asked Mr. Nau to add downtown camera inventory to next months agenda. Marlo Ambas arrived at 8:05 a.m. IV-TIM RYAN, SALVATION ARMY PRESENTATION Ms. Daniels introduced Captain Donald Karl and Tim Ryan of the Oshkosh Salvation Army. Mr. Ryan played a video describing the services the Salvation Army provides to the community, individual success stories and future plans including construction of a new facility adjacent to their building at 417 Algoma Boulevard. After the video, Captain Karl and Mr. Ryan provided information on current fund raising efforts for the new facility and the need for continued financial support from the community. Mr. Ryan distributed informational brochures to the Board and thanked them for their time. iq DOWNTOWN OSHKOSH BID BOARD MINUTES cit©v DOwnTOwn March 19, 2019 Oshkosh 0 S H K 0 S H µappenmg Now V-APPROVE TRANSFER OF$15,000.00 ROM RESERVES TO PARKING BUDGET BID Manager Daniels requested the Board to approve a transfer of$15,000.00 from Reserves to the Parking budget. She added the funds are for the annual Parking Utility payment to the city as identified in the 2019 BID Operating Plan. There was no discussion on this item. James Evans motioned to transfer$15,000.00 from Reserves to the Parking budget as presented. Jim Stapel seconded the motion which passed unanimously. VI-APPROVE TRANSFER FROM RESERVES TO BEAUTIFICATION BUDGET Ms. Daniels requested the Board to transfer$7,500.00 from Reserves to the Beautification- Holiday budget. Ms. Daniels explained the money is from revenue generated from Holiday Parade sponsorships which will be used towards holiday-related beautification expenses. Ms. Lang added this was communicated to the sponsors at the time of solicitation. Jim Stapel motioned to transfer$7,500.00 from Reserves to the Beautification-Holiday budget as presented. Kris Larson seconded the motion which passed unanimously. VII-APPROVE FEBRUARY AND MARCH,2019 MONTHLY FINANCIAL REPORT/TRANSFER(S) FROM RESERVES Ms. Daniels reported a sheet was missing from February's Financial Report which was the cause of confusion last month. She added the 2018 reconciliation sheet is included in this month's packet and the amounts are correct. There was no discussion on this item. Sandy Prunty motioned for approval of the February, 2019 Financial Report as presented. Jim Staple seconded the motion which passed unanimously. Mr. Siemers questioned the conflicting expenditures amount on the March Financial Report. Ms. Daniels responded one sheet represents expenditures for March while the other sheet lists year-to-date expenditures. There was no other discussion on this item. Kris Larson motioned for approval of the March, 2019 Financial Report as presented. Jim Staple seconded the motion which passed unanimously. DOWNTOWN OSHKOSH BID BOARD MINUTES cit©v DMFOwn March 19, 2019 Oshkosh OSHKOSH �}pp�2nin9 NOUI VIII-BEAUTIFICATION UPDATE AND DISCUSSION Chair Lang provided a recap on what was budgeted for planter maintenance which includes $5,000.00 for bump-outs and$7,100.00 for the 102 flower pots. She reminded the Board the BID has part ways with MaryKaye's Market and is now working with Hrnak's for designing and supplying flowers and with Grounds Guys for planting,maintenance and watering of the flowerpots. She stated the total amount for prepping the pots and bump-outs, purchasing the plants, planting,maintaining and watering will be approximately$17,295.00 ($9,025 for plants and prep work, $$8,270 for planting,maintenance and watering)which is$5,195.00 over what was budgeted. She added this does not include the watering of the bump-outs. Ms. Lang said she will be approaching Grounds Guys for an estimate. She also said she needs to get clarification if the estimate from Grounds Guys includes removal of plant material at the end of the season. Ms. Lang said the Board will need to approve a transfer to cover the shortage but she is still looking at possible grant or sponsorship opportunities. Ms. Daniels added that this will be an expensive year because of the prep work needed for the 23 bump-outs which have not been touched since 2010. Mr. Larson commented that if the BID had less pots to maintain there would obviously be less cost in the future. Ms. Lang responded it is the intent that as pots become damaged beyond usability they will not be replaced. Mr. Evans asked if Grounds Guys are willing to move the pots. Ms. Lang replied yes they have the equipment to move them. Ms. Daniels added they need to look at the current pot locations, especially where there are high flower theft rates, condition of the pots and coordinate with the Department of Public Works if any of them need to be moved. Mr. Stapel asked if perennials were considered for the bump-outs. Ms. Lang replied the bump- outs face too harsh of conditions with road salt, compaction from snow, dogs and trampling to allow perennials. Kris Larson motioned to approve a transfer of up to$7,500.00 from Reserves to the Beautification-Planter Maintenance budget. Jim Stapel Seconded the motion which passed unanimously. Ms. Lang said it was a good idea to transfer more than what is needed in case unexpected expenses come up. David Krumplitsch asked who receives damage claims for damaged pots. Ms. Daniels responded the city would because the BID gifted the pots to the city in the early 2010s. DOWNTOWN OSHKOSH BID BOARD MINUTES CiIY4 DMFOwn March 19, 2019 Oshkosh OSHKOSH 90'M R9 Now IX- SOCIAL MEDIA UPDATE/REQUEST FOR PROPOSALS Ms. Daniels reported she received proposals for social media management from Harrison& Co. Creative and from Thrive Media. She reminded the Board the BID contracted with Stellar Blue last year and noted there were some communication issues with them. Ms. Lang said the selection of a consultant should be on April's agenda so that commencement can begin by May. Ms. Daniels shared that she is not looking for daily posts just to post something,but rather have more informative posts with useful information. She added she will email the complete proposals to all of the Board members. X-BID BOARD MEMBER AND ALTERNATE MEMBER VACANCIES-POSSIBLE APPOINTMENTS Ms. Lang informed the Board there are currently one regular and two alternate board member openings and there happens to be three applications on file in the City Manager's Office. Mr. Evans asked how the applicants should be assigned,by order the applications were received or by who is most deserving of the one regular member position. Ms. Prunty suggested the one who has the most involvement or serves on other committees should be appointed the regular member position. Mr. Larson added the one who will have good attendance. XI-APPROVE AMENDMENT TO BID BYLAWS TO SET BID MANAGER ANNUAL REVIEW DEADLINE Mr. Nau reported he drafted an amendment to the bylaws to include verbiage stating the BID Manager's annual review shall occur prior to September or before preparation of the upcoming year's budget. There was no further discussion on this item. Marlo Ambas left at 9:07 a.m. Kris Larson motioned for approval of the amended BID Bylaws as presented. Sandy Prunty seconded the motion which passed unanimously. XII-OSHKOSH AFTER DARK (ANDERSON) Ms. Lang stated Ms. Anderson was excused from today's meeting and cannot provide an update on Oshkosh After Dark. Ms. Lang commented the group has partnered with Propel Oshkosh who will completely take over the event in 2020. Ms. Prunty added there are three events planned for 2019: Downtown Oshkosh, South Park and Menominee Park. Mr. Evans said this item should be brought back next month so Ms. Anderson can provide additional information. Ms. Lang concurred and also suggested the BID could possibly sponsor the downtown event. DOWNTOWN OSHKOSH BID BOARD MINUTES cit©v DOwnTOwn March 19, 2019 Oshkosh 0 S H K 0 S H #�appenin�Now XIII-DOWNTOWN OSHKOSH SEAGULL MITIGATION (PRUNTY) Ms. Prunty shared with the Board that she would like to see a concerted effort to mitigate the seagull population. She added that her block has dead birds,feathers and feces all over the place and she has received numerous complaints. Mr. Nau referred to the Department of Natural Resources handout he included in the monthly packet which lists mitigation options. Mr. Staple commented he uses distress call boxes on his buildings which appears to work. Mr. Larson said he uses wire and whirligigs on his buildings. XIV-BID MANAGER AND BID COMMITTEE REPORTS BID Manager Daniels presented a summary of her activities over the past month as outlined in the BID Manager's report, included in the BID packet. Highlights include: • Cocoa Crawl was on February 23rd was a sold-out success with over 300 participants and nice weather. She received a lot of positive feedback. Ms. Lang asked how many participated in 2018. Ms. Daniels responded 235 people. • Preparing for the first wine walk for the year scheduled for May 111h from 2:00 to 6:00 p.m. • Received an award from the Oshkosh Rotary on February 271h for the BID's beautification efforts. • The Oshkosh Convention and Visitors Bureau will be taking over the the EAA Coupon Booklet XV-OTHER BUSINESS Nothing was discussed. XVI-IDENTIFICATION OF AGENDA ITEMS FOR THE APRIL 16,2019 MEETING • Approve Social Media Consultant • Oshkosh After Dark • Beautification Update • Security Camera Inventory Update XIII-ADJOURNMENT With there being no further business, Kris Larson moved for the meeting to be adjourned at 9:21 a.m. Jim Stapel seconded the motion which passed unanimously. Respectfully Submitted, Jeffrey Nau Associate Planner Planning Services Division