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HomeMy WebLinkAbout01. 19-203 APRIL 9, 2019 19-203 RESOLUTION (CARRIED 6-1P LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVE FINAL RESOLUTION FOR SPECIAL ASSESSMENTS FOR CONCRETE PAVEMENT, ASPHALT PAVEMENT, SIDEWALK (NEW AND REHABILITATION), DRIVEWAY APRONS, SANITARY SEWER MAIN AND LATERALS(NEW AND RELAY), WATER MAIN AND LATERALS (NEW AND RELAY), STORM SEWER MAINS AND LATERALS (NEW AND RELAY) RELATING TO CONTRACT NO. 19-07 A) SHERIDAN STREET (WEST MURDOCK AVENUE TO ROOSEVELT AVENUE) B) MITCHELL STREET (WEST MURDOCK AVENUE TO NORTH OF WEST LINWOOD AVENUE) C) CRANE STREET (WEST MURDOCK AVENUE TO ROOSEVELT AVENUE) D) PLYMOUTH STREET (WEST MURDOCK AVENUE TO ROOSEVELT AVENUE) INITIATED BY: DEPARTMENT OF PUBLIC WORKS WHEREAS, the Common Council of the City of Oshkosh held a public hearing on the 91h day April, 2019, at 6:00 p.m. for the purpose of hearing all interested persons concerning the preliminary resolution and report of the City Manager (Board of Public Works) on the proposed improvements as listed below, pursuant to the resolution initial resolution adopted February 12, 2019,by the Oshkosh Common Council of the following named streets: Concrete Pavement, Asphalt Pavement, Sidewalk (New and Rehabilitation), Driveway Aprons, Sanitary Sewer Main and Laterals (New and Relay), Water Main and Laterals (New and Relay), Storm Sewer Mains and Laterals (New and Relay): Sheridan Street from West Murdock Avenue to Roosevelt Avenue Mitchell Street from West Murdock Avenue to north of West Linwood Avenue APRIL 9, 2019 19-203 RESOLUTION CONT'D Crane Street from West Murdock Avenue to Roosevelt Avenue Plymouth Street from West Murdock Avenue to Roosevelt Avenue NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh as follows: 1. That the proposed street grade(s), from a datum plane established by the official United States Coast and Geodetic Survey, as identified and on file in the Department of Public Works is/are hereby permanently established. 2. The Common Council for the City of Oshkosh hereby orders that new sidewalk be constructed according to the established grade pursuant to Section 66.0907 of the Wisconsin Statutes and the ordinances of the City of Oshkosh at the following locations: None 3. That the report of the City Manager, acting as the Board of Public Works, pertaining to the construction of the above described public improvements, including plans and specifications therefor, is hereby adopted and approved with the following modifications: a. b. C. 4. That the action of the City Manager in advertising for bids and to carry out the work of such improvements in accordance with the reports of the City Manager and in accordance with the said resolution heretofore adopted, is hereby approved, ratified and confirmed. 5. That payment for said improvements be made by assessing the cost to the property benefited as indicated in said report, except as modified herein. 6. Assessments shown on the report represent an exercise of the police power and have been determined on a reasonable basis and are hereby confirmed. APRIL 9, 2019 19-203 RESOLUTION CONT'D 7. That the assessments for all projects included in said report are hereby combined as a single assessment but any interested property owners shall be entitled to object to each assessment separately or all assessments jointly for any purpose or purposes. 8. That the assessments may be paid in cash, or in installments pursuant to Section 25-83 thru 25-89 of the Oshkosh Municipal Code, said deferred payments to bear interest at the rate of six percent (6%) per annum on the unpaid balance. The City Clerk shall publish an installment assessment notice in accordance with Section 66.0715(3)(e) of the Wisconsin Statutes in the official newspaper of the City. 9. The City Clerk is directed to publish this resolution in the OSHKOSH DAILY NORTHWESTERN, the official newspaper of the City. 10. The City Clerk is further directed to mail a copy of this resolution to every property owner whose name appears on the assessment roll whose post office address is known or can with reasonable diligence be ascertained. City of Oshkosh 215 Church Avenue P.O.Box 1130 Oshkosh,WI 54902-1130 Pamela R.Ubrig City Clerk C O y Angela J.Joeckel o f Deputy City Clerk Oshkosh Emily E.Karl Election Aide March 29, 2019 Dear Property Owner: Please find enclosed the following documents for your information and review: 1. Letter of explanation from Justin Gierach, Engineering Division Manager/City Engineer. 1A. Information sheet on parking during construction. 113. Information sheet on lead service line replacement program. 2. Initial Resolution adopted by the Oshkosh Common Council,which began the process for the improvement(s) adjacent to your property. 3. Notice of Public Hearing to be held by the Oshkosh Common Council on April 9, 2019 regarding assessments,which will be set with the adoption of the final resolution,also scheduled for adoption on April 9,2019. 4. Special assessment payment plan options explaining the payment choices after Contract No. 19-07 is certified as complete-payment choice or payment is not accepted at this time. 5. Information Sheet on update regarding possible special assessment policy changes 6. Assessment sheet indicating properties involved in the proposed project, the property footage,price per foot and estimated total assessment to the property. If you wish to appear before the Council before the final resolution is adopted to proceed with the construction,please refer to the "Notice of Public Hearing" enclosed. If you have any questions regarding the above listed documents,please contact the Public Works Department(236-5065) or the City Clerk(236-5011),Monday through Friday,8:00 a.m,until 4:30 p.m. Sincerely, C-1 OF OSHKO PAMELA R. UBRIG City Clerk r,A City f Oshkosh #1 March 29,2019 Subject: Assessments for Asphalt Paving, Sanitary Sewer Laterals (New & Relay), Water Laterals (New and Relay), Storm Sewer Laterals (New and Relay), Sidewalk Repair, New Sidewalk,and Concrete Drive Approaches Contract 19-07 To Property Owners on: ➢ SHERIDAN STREET, from West Murdock Avenue to Roosevelt Avenue ➢ MITCHELL STREET,from West Murdock Avenue to north of West Linwood Avenue ➢ CRANE STREET,from West Murdock Avenue to Roosevelt Avenue ➢ PLYMOUTH STREET,from West Murdock Avenue to Roosevelt Avenue A public hearing is scheduled for Tuesday, April 9, 2019, in the Common Council Chambers at City Hall to consider improvements to be completed during the water main and lateral relay on the above streets. Staff will be available from 4:30 p.m. to 5:30 p.m. in Room 310 of City Hall to answer questions about the project and the estimated costs. Residents may also call the Department of Public Works Engineering Division at(920)236-5065 to have questions answered. The public hearing covers the proposed improvements, which include the following: paving, utilities, sidewalks, and/or driveway approaches and the levy of special assessments that partially cover the cost of the improvements. Assessments are not due until the project is certified as complete and these charges can be paid by any one (1) of the plans as outlined by the City Clerk's information on payment plan options. Based upon the City of Oshkosh assessment policy, the assessable portions of the project have been identified and are outlined on the attached assessment worksheet(s). The estimated distance for construction on side streets is estimated high to allow adequate area for the new construction to be transitioned to the existing pavement. The quantities and costs are estimates and will be adjusted to the actual quantity installed. Unit costs will be adjusted according to the assessment policy based on bid prices. The estimated quantities for sidewalk include up to four (4) additional squares of sidewalk to allow for private utility lateral construction. Only squares actually removed and replaced to facilitate the private utility lateral construction will be billed to the property owner. Additional sidewalk squares removed will not be billed to the property owner if the Construction Access Agreement previously mailed to them was signed and returned by the property owner. 1:\Engineering\2019 CONTRACTS\19-07 Wtr Mn&Lat\Project_Information\Correspondence\Letters\19-07 Page 1 of 4 Assessments Letter FI 3-29-19.docx City Hall,215 Church Avenue P.O.Box 1130 Oshkosh,WI 54903-1130 http://www.ci.oshkosh.wi.us Property owners who have not returned the Construction Access Agreement will only have partial sidewalk squares removed and patched. These property owners will be sent orders to replace the patched sidewalk with permanent concrete sidewalk in 2020. These property owners will be financially responsible for replacing all patched concrete sidewalk, all defective sidewalk, and all sidewalk that does not meet the Americans with Disabilities Act (ADA) standards. Sidewalk squares needing replacement only to meet ADA standards will not be billed to the property owner if the property owner returns the Construction Access Agreement before commencement of the street reconstruction project. If needed, please contact the Department of Public Works Engineering Division at (920)236-5065 or attend the meeting listed above to get a copy of the agreement form. The enclosed assessment information assumes the Construction Access Agreement was signed and returned by the property owner. Enclosed with this letter is information about lead water services and a program to replace lead services on private property. Please review this information in Attachment 113, in addition to this letter. The enclosed assessments do not include replacing the private water service line. The final assessment cost will not increase above the estimated total without another public hearing. Questions in regard to payment of Special Assessments can be answered by calling the City Clerk's office at(920)236-5011. Questions in regard to the construction project in general can be answered by calling the Department of Public Works Engineering Division at(920)236-5065. The sequence of construction has not yet been scheduled with a contractor. Residents will be notified approximately one (1) week before construction will begin on a particular street. All work within this contract is scheduled to be completed by the end of November 2019. Wisconsin Public Service and other utility companies will be relocating some of their facilities prior to the City Contractor beginning work. This work is not part of the above time frame. A specific description of the project construction consists of the following elements: relay or installation of specific segments of water mains and their associated laterals at various locations along the project; asphalt patch; concrete sidewalk; and the potential for sanitary lateral replacements. Every property within the project limits has a sanitary lateral included in the estimate. Only laterals found to be in poor condition will be replaced. If you wish to have your sanitary lateral replaced, regardless of the condition, please contact the Engineering Division at (920)236-5065. If you have experienced sanitary sewer drainage issues in the past, it is recommended you have your lateral replaced. It is recommended that no salt or harsh chemicals be put on the new sidewalk for one (1)year. If you know of any underground wires and/or piping (examples: invisible electric fence, conduit for exterior lighting, irrigation system, etc.) on your property which are located near the sidewalk, right- of-way, or driveways, please contact the Engineering Division as soon as possible. Any private improvements within the right-of-way, brick pavers, shrubs, lights, etc., will be removed by the Contractor during construction and will not be replaced. In the event you wish to replace certain items, a permit must be obtained from the Department of Public Works prior to your beginning the 1:\Engineering\2019 CONTRACFS\19-07 Wtr Mn&Lat\Project_1nfbrmation\Correspondence\Letters\19-07 Page 2 of 4 Assessments Letter#1_,3-29-19.docx work. Prior to the completion of the project, all disturbed areas will be topsoiled, seeded, and covered with erosion mat. The property owner is responsible for watering the newly vegetated areas. The matting placed over the seed is biodegradable. Please do not remove the mat because it serves as mulch for the new grass. Please set your lawn mower to the highest setting when mowing the new grass areas until the new grass areas are well established. During construction, there will be periods of time when access to residential properties will be restricted. There will only be a few instances when this situation will occur. Typically, short access restrictions occur during the underground utility installation and longer restrictions occur during the placement of concrete or asphalt pavement and driveways. To minimize the inconvenience, the Contractor will provide a one (1) week notice prior to the access being restricted for asphalt street work. Per the Police Department,a Construction Parking Permit is not reduired to park on a street overnight, if you park within two (2) blocks of the street under construction (see enclosed information). All"No Parking" areas and/or posted time zones must be obeyed. Vehicles parking overnight must be parked on the house address side of the street that corresponds to the current date before midnight. On odd calendar dates, the vehicles should be parked on the odd address side of the street. On even calendar dates,vehicles should be parked on the even address side of the street. Provisions will be made with the Fire Department and the Sanitation Division so fire protection and City garbage/recycling collection will continue at all times. Please ensure your garbage/recyclables are at the curbside by 7:00 a.m.on your regular collection day. Crews schedule collection of garbage/recyclables in construction areas at the start of each day. If rural-type mailboxes exist on your street, the Contractor will remove them during construction. This removal will make it necessary for you to pick up your mail at the Post Office. The Contractor will be responsible so as not to damage the mailboxes. Upon completion of the paving work, the Contractor will reset the mailboxes. For commercial properties, the Contractor is required to maintain access. Business owners are encouraged to provide the City's Engineering Division with contact information, which will be shared with the Contractor. Communication between you, the City, the City's Contractor, and your customers and delivery personnel will help the project proceed as quickly as possible. Although terrace trees may need to be removed at specific locations, they will be preserved as much as possible. Property owners at locations where a tree needs to be removed will receive advance notice of the removal and replacement options. Roots and branches may be cut to allow for paving operations. Cutting and pruning will either be done by, or under the direction of, the City Forester. I The City has implemented a way for you to receive project updates via e-mail. The updates will provide information about access and construction progress. To receive these updates, please send a blank e-mail to contractl907-subscribe@lists.ci.oshkosh.wi.us. You will receive an e-mail stating your subscription request has been received. You must reply to the message within five (5) days to complete the subscription. The City will stop sending updates upon completion of the project. If at any time you wish to unsubscribe, please send an e-mail to this address, contract1907- unsubscribe@lists.ci.oshkosh.wi.us. I 4 E IAEngineering\2019 CONTRACTS\19-07 Wtr Mn&Lat\ProjecL_Information\Correspondence\Letters\19-07 Page 3 0f 4 e Assessments Letter fi1_3-29-19.docx f i f Please feel free to contact the Public Works Engineering Division at (920)236-5065 prior to the scheduled public hearing if you have any questions on the proposed assessments or the project construction. Sincerely, stin Gierach,P.E. Engineering Division Manager/City Engineer JG/tlt Enclosures I I i 1:\Engineering\2019 CONTRACTS\19.07Wtr Mn&Lat\Project_Information\Correspondence\Letters\19-07 Page 4of4 Assessments Letter,V1_3.29-19.docx E 420 Jackson Street Oshkosh,WI 54901 City of Oshkosh Tel: 920-236-5720 1 ' Fax:920-236-5087 Police Department dsmith@ci.oshkosh.wi.us PROFESSIONALISM • PRIDE • INTEGRITY • TEAMWORK Dean Smith Chief of Police As per Sections 27-27,27-28,and 27-29 of the Municipal Code of the City of Oshkosh,there is no parking on City streets,2 AM to 5 AM,unless the owner of vehicle was granted permission or has purchased a City parking permit. If your street or sidewalk is under construction,it is NOT necessary to obtain a parking permit if you park your car within two blocks of the street under construction. All City ordinances and parking rules/guidelines must be followed,and all posted parking restrictions,including time zones and no parking areas,must be obeyed. You will need to follow the odd-even rules. On odd days of the week,the vehicle should be parked on the side of the street with odd-numbered houses. On even days of the week,the permit holder should park on the side of the street with even-numbered houses. Each night,the car should be parked on the opposite side of the street as the night before. NOTE: Odd and even dates are figured before midnight. If parking is only allowed on one side of the street,the Odd-Even rule DOES apply. Vehicles can only park on the side of the street that does not have restricted parking and are only allowed to park overnight on the appropriate Odd-Even days. In the case of a declared Snow Emergency,parking on City streets is restricted to one side of the street using the Odd-Even rule with dates figured from noon on the calendar date to noon on the following calendar date.It is the responsibility of the vehicle owner/operator to find appropriate parking in the event of a snow emergency.Vehicles in violation of snow emergency parking will be towed at the owner's expense. Disabled vehicles are not allowed to park overnight at anytime and should be moved within 24 hours. Motor busses,truck tractors,semi-trailers and motor trucks designed,used, or maintained primarily for the transportation of property as defined in Municipal Code 27-26(3)are not permitted to park overnight on City streets. All street parking is subject to the following guidelines: • May not park in signed/designated"No Parking" areas. • Vehicles may not stop or park in a designated"Fire Lane". • No parking within 10 feet of a fire hydrant(an official traffic sign may indicate a greater distance is required). • No parking in loading zones. • No parking within 4 feet of an alley or private roadway or driveway. • No parking within 15 feet to the near limits of a crosswalk. Failure to follow the above rules could result in parking citations being issued.Individuals wishing to appeal a parking citation may do so by completing a Request to Review Parking Citation form which is available at the Oshkosh Police Department Telecommunications Desk, on the Police Department website (oshkoshpd.com)or on the City of Oshkosh website. The Mission of the Oshkosh Police Department is to promote public safety and to enhance the quality of life in our community through innovative policing and community partnerships rA City OfA: Oshkosh Lead Service Line Replacement Information The purpose of this document is to inform property owners of the potential existence of a lead water service line at your property and a City program available to help you replace it. Lead water service lines and home plumbing are potential sources of lead in drinking water. Lead is harmful to human health, particularly the health of small children. For this reason, the City of Oshkosh (City) uses corrosion control treatment at the water filtration plant to minimize the potential for lead in the City's drinking water. As part of a proposed 2019 construction project adjacent to/near your property,the City will replace or perform maintenance on the water main and the City-owned portion of the water service line to your home. The City owns and is responsible for maintaining the water service line up to the curb stop (the first valve) off the water main. For a vast majority of residential properties, the curb stop is typically located in the terrace or in the sidewalk adjacent to the street. The water service line from inside your building out to the curb stop is owned and maintained by the property owner. Sidewalk Street Water Meter City Water Main Curb Stop (no lead) Private Service Lin Public Service Line (may be lead) (may be lead) Homeowner's Responsibility City Responsibility —► 1:\}engineering\Tracy Taylor\Public Works Contracts\Miscellaneous\2019 Lead Water Line Program Page 1 of 5 Initial Notice_1-11-19.docx Based on available information,the City believes your water service line may be constructed of lead. To determine if your water service line is lead,you may contact a certified plumber,the City's Water Utility at (920)232-5330, or perform a self-inspection. To perform the self-inspection, simply take a metal tool,like a coin, and scratch the surface of the pipe protruding from the floor or wall prior to the water meter. If the pipe is easy to scratch and the scratched area is a shiny grey color,the pipe is made of lead. The figure below provides basic guidance for performing a self-inspection: Lead is dull,very soft,and will turn a shin Possible Pipe Materials silver color when scratched. NEW. Galvanized Steel Lead TO FROM HOME WATER METER STREET Plastic Copper Magnets will ONLY stick to steel. They will NOT stick to lead or copper. Recent studies have shown that replacing only a portion of a lead service line can increase the risk of lead exposure from drinking water to the occupants. As a result,the City has implemented new policies and procedures to reduce the risk of lead exposure to its residents. The Municipal Code of the City of Oshkosh requires full Lead Service Line Replacement (LSLR),replacement of both the public and privately-owned lead service lines,within six(6)months of work on a lead water service line. To minimize exposure to this risk during construction,the City will be providing a pitcher and two (2) filter cartridges, certified for lead removal by NSF International, to each living unit on a parcel with a lead service line replacement. Because water utility revenue generated from user rates cannot be used to fund private lead service line replacement,the City applied for,and received, a principal forgiveness loan from the Wisconsin Department of Natural Resources to help reduce the cost to private property owners. The LSLR policy describes how the requirements of the Municipal Code are implemented. On January 23, 2019, the Common Council approved the "Lead Service Line Replacement Policy". This policy provides guidelines for cost sharing for the private-side LSLR. Generally, the policy provides a 50% cost share, to a maximum of $1,500. For income-qualified property owners,the cost share is increased. Please note the reimbursement funds can only be used for costs associated with private homes,K-12 Schools,and licensed day cares. It does not cover costs for replacing private lead service lines to commercial or business properties, except in instances where a building contains both a business and a residence. While preparing the update to the Municipal Code of the City of Oshkosh, City staff contacted plumbers/utility contractors to provide an estimate of what the cost to replace a private-side LSLR might be. Staff anticipates costs of approximately $2,500 - $3,000 per private-side LSLR, based on the feedback received from the plumbers/utility contractors. I:\Engineering\Tracy Taylor\Public Works Contracts\Miscellaneous\2019 Lead Water Line Program Page 2 of 5 Initial Notice_1-11-19.docx The City has published a Request for Qualifications for plumbers/utility contractors interested in becoming prequalified to perform private-side LSLR. The list of prequalified plumbers/utility contractors is available on the Water Utility page of the City's website (www.ci.oshkosh.wi.us). To get to the Water Utility's page, on the home page, click on the pull-down menu labeled "Government", then click on "Departments", then click on "Public Works", then click on "Water Utility", and then click on "Plumbers/Utility Contractors Prequalified for the Lead Service Lateral Replacement Program". Property owners should attempt to obtain at least two (2) quotations from the plumbers/utility contractors on that list and contract directly with the plumber/utility contractor to have the private-side lead water service lateral replacement completed. The City is encouraging the property owners to complete the private-side LSLR prior to the start of the construction. This will allow the final restoration to occur with the construction project and minimize the chances of damaging the new concrete and restored turf areas. Funding for private-side LSLR is being provided by the U.S. Environmental Protection Agency. Therefore, in some cases, the federal Davis-Bacon wage rate requirements will apply to the plumbing/utility contracting firm performing this work. The federal Davis-Bacon wage rate requirements will apply in the following circumstance: • The property is owned by a business entity(trust,LLC,etc.);will be using a plumbing/utility contracting firm that has employees (who are not owners of this firm); and an owner of that plumbing/utility contracting firm did not perform one hundred percent(100%) of the work. Davis-Bacon wage rate requirements will not apply in the following circumstances: • The property is owned by an individual or individuals. • The property is owned by a business entity(trust,LLC,etc.) and an owner of the plumber or utility contractor completing the work completes one hundred percent(100%) of the work. • The total cost of the LSL replacement is less than$2,000. The City of Oshkosh will assist in determining property ownership and whether or not the Davis- Bacon wage rate requirements apply. The plumber/utility contractor must obtain a copy of the Davis-Bacon wage rate determination that is in effect when they sign the contract for the work that requires compliance with the Davis- Bacon wage rates,which must be submitted to the City with the reimbursement application form. The Davis-Bacon wage rates can be located at the following website: https•//www.wdol.gov/dba.aspx. The construction type to be selected on the website is "Residential". The plumber/utility contractor must also provide a certified payroll to the City on the U.S. Department of Labor's Payroll form with the reimbursement application form. t:\Engineering\Tracy Taylor\Public Works Contracts\Miscellaneous\2019 Lead Water Line Program Page 3 of 5 Initial Notice 1-11-19.docx The cost-sharing reimbursements through the grant will be available to the residents that utilize the plumbers/utility contractors on the prequalified list of plumbers/utility contractors. In order to qualify for the cost sharing,the following requirements must be met: • Complete the Water Service Line Inspection. The inspection must be done by a licensed plumber or City Water Utility. The Water Utility will complete the survey for no charge. • Property owner should attempt to obtain at least two (2) estimates for the private-side LSLR from the City's list of prequalified plumbers/utility contractors. • Work must be completed within one hundred eighty(180) days of the public-side portion of the lead water service lateral being replaced. • Property owner will sign an agreement with plumber/utility contractor to perform the private-side LSLR and will pay the plumber/utility contractor directly. Property owner will submit a copy of the invoice identified as paid by the plumber/utility contractor. • Upon completion of the work, a reimbursement form must be filled out and signed by both the property owner and plumber/utility contractor who completed the work. This form must be submitted to the City to qualify for the cost share. This reimbursement form can be found on the City's website, also on the Water Utility's page. • Upon final inspection and approval by the City of Oshkosh Plumbing Inspector,the City will send the property owner a reimbursement check for fifty percent(50%)of the total cost of the private-side LSLR,up to the maximum of$1,500. • Property owners who are at or below eighty percent (80%) of the median income based on family size, as established by the U. S. Department of Housing and Urban Development for a given year, would be eligible for additional assistance in paying for the private-side LSLR. This additional assistance may cover up to seventy five percent (75%) of the private-side LSLR. The property owner will still be responsible for the remaining twenty five percent (25%) of the cost of the private-side LSLR. • Property owners who are at or below fifty percent (50%) of the median income based on family size, as established by the U. S.Department of Housing and Urban Development for a given year, would be eligible for additional assistance for paying one hundred percent (100%) of the cost of the private-side LSLR. Once the private-side LSLR work is completed, the City will issue a two-party check to the property owner and the Licensed Plumber/Utility Contractor up to the total amount of the LSLR. Once the private-side LSLR has been completed,please submit the necessary paperwork listed above to City Hall in order to receive your cost-sharing reimbursement. You may submit the documentation in one (1) of the following ways: • Scan all documentation and e-mail to Tracy Taylor at ttaylor@ci.oshkosh.wi.us. • Drop off in person at Room 301 of City Hall,located at 215 Church Avenue. • Deliver using the United States Postal Service to the following address: Tracy Taylor Department of Public Works PO Box 1130 Oshkosh,WI 54903-1130 I:\Engineering\Tracy Taylor\Public Works Contracts\Miscellaneous\2019 Lead Water Line Program Page 4 of 5 Initial Notice 1-11-19.docx Additional information about lead in drinking water can be found on the City's web page at hW2s://www.ci.oshkosh.wi.us/PubhcWorksMaterUtihW.asi2x. Property owners may wish to consider replacement of building's plumbing (pipe, valves, or fixtures) that contain lead-based materials. Please contact Pete Gulbronson at(920)236-5258 or the Department of Public Works at(920)236-5065 with any questions regarding lead in drinking water. 1:\Engineering\Tracy Taylor\Public Works Contracts\Miscellaneous\2019 Lead Water Line Program Page 5 of 5 Initial Notice_1-11-19.docx #2 FEBRUARY 12, 2019 19-73 RESOLUTION (CARRIED 5-0 LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVE INITIAL RESOLUTION FOR SPECIAL ASSESSMENTS FOR CONCRETE PAVEMENT, ASPHALT PAVEMENT, SIDEWALK (NEW AND REHABILITATION), DRIVEWAY APRONS, SANITARY SEWER MAIN AND LATERALS(NEW AND RELAY),WATER MAIN AND LATERALS (NEW AND RELAY), STORM SEWER MAINS AND LATERALS(NEW AND RELAY)RELATING TO CONTRACT NO. 19- 07 A) SHERIDAN STREET (WEST MURDOCK AVENUE TO ROOSEVELT AVENUE) B) MITCHELL STREET(WEST MURDOCK AVENUE TO NORTH OF WEST LINWOOD AVENUE) C) CRANE STREET (WEST MURDOCK AVENUE TO ROOSEVELT AVENUE) D) PLYMOUTH STREET (WEST MURDOCK- AVENUE TO ROOSEVELT AVENUE) INITIATED BY: DEPARTMENT OF PUBLIC WORKS BE IT RESOLVED BY the Common Council of the City of Oshkosh as follows: 1. The Common Council hereby declares its intention to exercise its police power under Section 66.0703 and 66.0705 of the Wisconsin Statutes to levy special assessments upon property within the following described areas for benefits conferred upon such property by improving the following: Concrete Pavement, Asphalt Pavement, Sidewalk (New and Rehabilitation), DrivewU Aprons, Sanitary Sewer Main and Laterals (New and Relay), Water Main and Laterals (New and Relay), Storm Sewer Mains and Laterals (New and Relay): Sheridan Street from West Murdock Avenue to Roosevelt Avenue Mitchell Street from West Murdock Avenue to north of West Linwood Avenue Crane Street from West Murdock Avenue to Roosevelt Avenue Plymouth Street from West Murdock Avenue to Roosevelt Avenue FEBRUARY 12, 2019 19-73 RESOLUTION CONT'D 2. The total amount assessed against such district shall not exceed the total cost of the improvements and the amount assessed against any parcel shall not be greater than the benefits accrued thereto from said improvements. 3. The assessments against any parcel may be paid according to the provisions of Section 25-83 through 25-89 of the Oshkosh Municipal Code. 4. The governing body determines that the improvements constitute an exercise of the police power for the health, safety, and general welfare of the municipality and its inhabitants. 5. The Board of Public Works is directed to prepare a report consisting of: (a) Final plans and specifications for said improvements. (b) An estimate of the entire cost of the proposed work or improvements. (c) An estimate as to each parcel of property within the assessment district of: (1) The assessment of benefits to be levied for each improvement. (2) The damages to be awarded for property taken or damages by each improvement. (3) The net amount of benefits over damages or the net amount of damages over benefits for each improvement. (4) The total assessment against each parcel Upon completion of such report,the Board of Public Works is directed to file a copy thereof in the City Clerk's Office for public inspection. 6. Upon receiving the report of the Board of Public Works,the City Clerk is directed to give notice of a public hearing on such reports as specified in Section 66.0703(7)(a) of the Wisconsin Statutes. The hearing shall be held before the Common Council at the Council Chambers, Room 406 in the City Hall at a time set by the Clerk in accordance with the Wisconsin Statutes. The assessment against any parcel may be paid in cash, paid with the first property tax installment, or in ten (10) installments if the total amount of the assessment is greater than five hundred dollars ($500.00) or fifteen (15) installments if the total amount of the assessment is greater than one thousand dollars ($1000.00). 7. The installation of said street improvements shall be accomplished according to the provisions of Section 25-3 through 25-11 of the Oshkosh Municipal Code. #3 NOTICE OF PUBLIC HEARING Office of the City Clerk, City of Oshkosh, Winnebago County,Wisconsin: Please take notice that the City Council of the City of Oshkosh has declared its intention to exercise its power under Section 66.0703(7)(a) of the Wisconsin Statutes, to levy assessments upon property for benefits conferred upon such property by providing the following improvements fronting upon the following described streets: CONCRETE PAVEMENT, ASPHALT PAVEMENT, SIDEWALK (NEW & REHABILITATION), DRIVEWAY APRONS, SANITARY SEWER MAIN &LATERALS (NEW &RELAY), WATER MAIN &LATERALS (NEW &RELAY), STORM SEWER MAINS &LATERALS (NEW &RELAY): Sheridan Street from West Murdock Avenue to Roosevelt Avenue Mitchell Street from West Murdock Avenue to north of West Linwood Avenue Crane Street from West Murdock Avenue to Roosevelt Avenue Plymouth Street from West Murdock Avenue to Roosevelt Avenue The report of the Public Works Director,and City Manager showing proposed plans and specifications, estimated costs of improvements, proposed assessments and awards of damages is on file in the Office of the City Clerk and can be inspected there on any business day between the hours of 8:00 a.m. and 4:30 p.m. Notification that the City Manager(Board of Public Works) and City Council will hear all persons interested or their agents or attorneys concerning the matters in the preliminary resolutions authorizing awards of damages at 6:00 p.m. in the Council Chambers in the City Hall, Oshkosh, Wisconsin on APRIL 9,2019. All objections will be considered at said hearing and thereafter the amount of assessment will be finally determined. CITY OF OSHKOSH PAMELA R.UBRIG PUBLISH: 3/30/2019 CITY CLERK #4 SPECIAL ASSESSMENT PAYMENT PLAN OPTIONS AFTER CONTRACT NO. 19-07 IS CERTIFIED AS COMPLETE CONTRACT NO 19-07 WILL CONSIST OF CONCRETE PAVEMENT, ASPHALT PAVEMENT, SIDEWALK (NEW & REHABILITATION),DRIVEWAY APRONS, SANITARY SEWER MAIN &LATERALS (NEW &RELAY), WATER MAIN &LATERALS (NEW &RELAY), STORM SEWER MAINS &LATERALS (NEW &RELAY): Sheridan Street from West Murdock Avenue to Roosevelt Avenue Mitchell Street from West Murdock Avenue to north of West Linwood Avenue Crane Street from West Murdock Avenue to Roosevelt Avenue Plymouth Street from West Murdock Avenue to Roosevelt Avenue Included in this mailing, is an estimated amount (quantities and costs) of the special assessment(sheet#5)against your property or properties. A statement of the same is on file in the office of the City Clerk. Once Contract No. 19-07 is certified as complete by the Public Works Department, the final amount(quantities and costs) of the special assessment against your property or properties will be mailed to you. At that time you will also receive the paperwork to select a payment choice for the special assessments. PAYMENT CHOICE OR PAYMENT IS NOT ACCEPTED AT THIS TIME. THE PAYMENT OPTIONS SHEET YOU WILL RECEIVE AFTER THE CONTRACT IS CERTIFIED AS COMPLETE WILL HAVE THE FOLLOWING OPTIONS: INVOICE- PAYMENT WITHIN 30 DAYS If you choose this option,the City of Oshkosh will then send you a special assessment invoice and you must make payment within thirty days of that notice. If the payment is not made within thirty days after receiving the special assessment invoice, 6% interest accrues from the date of notification. If after making this selection,the property owner fails to make payment to the City Treasurer; the entire amount including interest will be placed on the next property tax bill. TOTAL ASSESSMENT ON NEXT TAX BILL IN FULL Property owners may elect to pay 100% of the assessment on the next designated real estate property tax bill,without interest.The total amount of the assessment will be included on and payable in conjunction with the next designated property tax bill. read other side TEN ANNUAL INSTALLMENT PAYMENTS ON PROPERTY TAX BILL (ASSESSMENT MUST BE IN EXCESS OF $500.00) The amount of the assessment will be placed on the property tax bill with interest at 6%on the unpaid balance per year over the ten-(10)year period. The annual assessment payment and interest will be included in each year's tax bill payment. The assessment balance may be paid in full at any time during the ten-year period,with interest pro-rated to the month of payment. (Applies to assessments in excess of$500.00.) FIFTEEN ANNUAL INSTALLMENT PAYMENTS ON PROPERTY TAX BILL (ASSESSMENT MUST BE IN EXCESS OF $1,000.00) The amount of the assessment will be placed on the property tax bill with interest at 6%on the unpaid balance per year over the fifteen- (15) year period. The annual assessment payment and interest will be included in each year's tax bill payment. The assessment balance may be paid in full at any time during the fifteen-year period,with interest pro-rated to the month of payment. (Applies to assessments in excess of$1,000.00.) CITY OF OSHKOSH PAMELA R. UBRIG CITY CLERK read other side Update Regarding Possible Special Assessment Policy Changes As you may be aware, the City of Oshkosh Common Council has been discussing options to replace special assessment charges as a funding source for street paving and sidewalk reconstruction/rehabilitation. All other special assessments (e.g.utilities)would remain. Council has directed City staff to develop a fee-based alternative to be based on the developed area of a lot. The residential property rate is estimated to be less than $4.00 per month. Please see the article published by the Oshkosh Herald on January 16, 2019, at httl2s•//oshkoshherald com/wp-content/unloads/2019/01/Oshkosh-Herald-lanuarv-16-2019.pdf, for additional information. In an effort to keep 2019 projects on schedule, the current special assessment rates and policy were used to calculate the cost estimates included with this notice. In the event the City of Oshkosh Common Council changes the special assessments policy, special assessments will be adjusted accordingly. We will keep property owners informed throughout this process. Thank you for your patience during this process.