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HomeMy WebLinkAboutItem XI - Amendment to BID Bylaws BY-LAWS DOWNTOWN OSHKOSH BUSINESS IMPROVEMENT DISTRICT CREATION (1) This Board was established pursuant to a resolution adopted by the Common Council of the City of Oshkosh on October 15, 1987 under the authority of Section 66.608 of the Wisconsin Statutes. (2) The official title of this Board shall be "Downtown Oshkosh Business Improvement District Board". MEMBERSHIP (1) The Board shall be organized in accordance with the District Operating Plan and consist of thirteen(13) members and two (2) alternates appointed by the Common Council Initially three members will be appointed to a three year term, three members to a two year term, and four members to a one year term. Thereafter, each member shall be appointed for a three year term and shall be of the category necessary to ensure Board representation stipulated by the operating plan. There shall be no compensation for services on the Board. (2) Members who are absent for three consecutive meetings without notifying the Chairman or the Secretary in advance shall be removed from the Board. (3) Board members, except for the at large member and alternates,will be disqualified if they dispose of or discontinue occupancy of real property in the District. (4) Vacancies on the Board shall be filled by appointment of the Common Council for the remainder of the unexpired term of the individual being replaced and shall be made to ensure representation stipulated in the operating plan. OFFICERS (1) The Board shall elect from its members a Chairperson and Vice-Chairperson. The Chairperson shall preside at all meetings and shall authenticate with his/her signature all documents necessary to conduct the business of the Board. In the absence or disability of the Chairperson,the Vice-Chairperson shall exercise the duties of the Chairperson. In the absence of the Chairperson or the Vice-Chairperson one of the Board members shall be elected to preside temporarily until the return of the Chairperson or Vice-Chairperson. (2) The Director of Community Development or designee shall serve as Secretary of the Board. The Secretary shall not vote on matters before the Board. The duties of the Secretary shall be to keep the minutes and records of the Board,prepare the agenda of regular and special meetings with the Chairperson,provide notice of the meetings to the Board members, and be responsible that the proceedings before the Board are adequately recorded and necessary reports and actions taken by the Board proceed in accordance with applicable regulations. MEETINGS The Board shall hold regular meetings at least once a month at a regular time and place, to be established by the Board. When regular meetings fall on a legal holiday the meeting will be held on another date set by the Board at the preceding meeting. Special meetings may be called by the Chairperson of the Board upon written notice mailed to each Board member. At all regular and special meetings six members shall constitute a quorum for the transaction of business. All meetings shall be open to the public and all records of the Board meetings shall be open to the public, consistent with State Statutes. GENERAL POWERS (1) The Board shall have all necessary powers to implement the operating plan,including the power to contract. (2) The Board shall employ a BID Manager to oversee day-to-day BID operations and manage BID financials. The Chairperson and Vice-Chairperson shall conduct an annual performance evaluation of the BID Manager prior to September of the current budget year or prior to BID budget preparation for the forthcoming year. FINANCIAL (1) The City shall set up a segregated account on the City books known as the "Downtown Oshkosh Business Improvement District Fund" and all contributions, assessments or other proceeds shall be credited to this account. Expenditures from this fund shall be solely to reimburse the municipality for appropriations other than special assessments, to pay the costs of audits, or on order of the Board for the purpose of implementing the operating plan. (3) All bills and expenses incurred under the direction and authority of the Board shall be approved by the Board. A proper City voucher shall be prepared therefor, executed by an Officer of said Board, and thereafter filed in the Department of Community Development. COMMITTEES The following provisions shall apply to all committees of the Downtown Oshkosh Business Improvement District: Terms of BID Board Members serving on a BID committee shall coincide with their terms serving on the BID Board. Terms for all citizens serving on BID committees shall be for one(1) year beginning on June 1 and terminating on May 31 of the respective year. Citizens serving on BID committees may be at-large. BID Board Members shall serve on a minimum of one (1) to a maximum of three (3)BID committees. Citizens shall serve on no more than three (3)BID committees. A minimum of two (2)to a maximum of five (5)BID Board Members shall serve on the same BID committee. BID committees shall hold regular meetings at a regular time and place as fixed by the BID committee. The BID Manager or designee shall serve as Secretary of the Committee. The Secretary shall not vote on matters before the Committee. Duties of the Secretary shall be to prepare the agenda of regular committee meetings (if applicable) and provide notice of the meetings to the committee members. BID Committees include: Parking Committee Marketing&Membership Relations Committee Beautification Committee Recruitment/Retention Committee Holiday Parade Committee AMENDMENTS These By-Laws may be amended at any time by a two-thirds (2/3) vote of the entire Board. APPROVED THIS 11TH DAY OF NOVEMBER, 1987. REVISED THIS 19TH DAY OF DECEMBER, 1989. REVISED THIS 15TH DAY OF DUNE,2004. REVISED THIS 19TH DAY OF APRIL, 2011. REVISED THIS 18TH DAY OF APRIL, 2017. REVISED THIS 16TH DAY OF OCTOBER,2018. REVISED THIS 19TH DAY OF MARCH,2019. BY: Megan Lang Chairperson Downtown Oshkosh Business Improvement District