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HomeMy WebLinkAbout02-19-2019 Minutes DOWNTOWN OSHKOSH BID BOARD MINUTES cit©v Da0Wf1K o`wn February 19, 2019 Oshkosh {}pp�52nin�IVOW PRESENT: Megan Lang, David Sparr, Sandy Prunty, Kay Bahr, Andy Ratchman, Chanda Anderson, David Krumplitsch, Marlo Ambas,James Evans, Benjamin Rennert EXCUSED: Kris Larson,Jim Stapel STAFF: Cassie Daniels-BID Manager,Jeffrey Nau-Associate Planner OTHERS: Frederick Siemers-Leadership Oshkosh/Choice Bank I - CALL TO ORDER Chair Lang called the meeting to order at 8:04 a.m. and a quorum was declared present. II-APPROVE MINUTES OF JANUARY 15,2019 MEETING There was no discussion on this item. James Evans motioned to approve the minutes of the January 15, 2019 meeting as presented. Kay Bahr seconded the motion which passed unanimously. Sandy Prunty and Andy Ratchman arrive at 8:06 a.m. III-POLICING/TRAFFIC/PARKING ENFORCEMENT ISSUES/SECURITY CAMERA UPDATE No one from the Oshkosh Police Department was present. Ms. Anderson asked if the Police Department found who hit the car in front of 404 N. Main Street during the snow storm. Ms. Prunty responded she did not hear anything. Mr. Rennert commented his business's security camera recorded an accident at Merritt Avenue and N. Main Street. Ms. Lang added that is why having a camera inventory is important but it has been on the agenda for a long time with no progress being made. She asked the Board if it worth keeping on the agenda. Ms. Prunty asked if the end goal was for the BID to finance additional cameras for areas lacking coverage. Ms. Lang responded she recalled the idea to create the inventory arose when there were issues at Opera House Square. She added that the BID's intern could try to make an inventory. Ms. Daniels responded that she does not think many businesses would want to disclose that information to the BID. Ms. Prunty commented that it would be nice to get input from the Police Department to see if this is worth pursuing. She asked if the BID could have more consistent representation from the Police Department at the meetings. Ms. Anderson replied Lieutenant Kroening switched to third Shift so he is not available as often. Mr. Nau said he would contact Lieutenant Kroening. DOWNTOWN OSHKOSH BID BOARD MINUTES cit©v Da0Wf1K own February 19, 2019 Oshkosh IkAp�eninn e IV-APPROVE RETENTION FUND GRANT IN THE AMOUNT OF$1,000.00 FOR HOOPMAN & CO. DOWNTOWN,LLC,579 N. MAIN STREET Ms. Daniels provided background information on the Retention Fund Grant request for 579 N. Main Street. She stated the grant is for upper story window replacement. The applicant provided two quotes from local businesses and is eligible for the maximum grant of$1,000.00. Mr. Siemers asked how much money is available in the Retention Fund Grant budget. Ms. Daniels replied$12,000.00 was budgeted for 2019 and additional funds can be transferred to it if the need arises. David Sparr motioned for approval of the Retention Fund Grant in the amount of$1,000.00 for Hoopman&Co., LLC, 579 N. Main Street as presented. Marlo Ambas seconded the motion which passed 9-0-1 (abstain-Lang). V-APPROVE FEBRUARY,2019 MONTHLY FINANCIAL REPORT/TRANSFER(S) FROM RESERVES BID Manager Daniels reported the 2018 financials have been closed out. Ms. Lang asked how much is in the Reserve Fund. Ms. Daniels responded she did not have an exact amount; some of the information was missing on the report. Ms. Lang asked for an amount for next meeting. Ms. Prunty asked what the$187 charge was for the Trick-or-Treat event. Ms. Daniels replied the charge was for the Auxiliary Police coverage. Ms. Daniels said she just noticed some errors on the 2018 reconciliation sheet and needs to contact the Planning Office. Ms. Lang asked if any transfers needed to be made this month. Ms. Daniels responded no. Ms. Lang suggested this month's financial report should be laid over to the March meeting. Sandy Prunty motioned to lay over the February Financial Report to the March,2019 BID Meeting. David Sparr seconded the motion which passed unanimously. VI-BUMP OUTS,BEAUTIFICATION UPDATE AND DISCUSSION Ms. Daniels reported the spring banner design is ready and will be installed March 101h. She added The Howard will be partnering with the Convention and Visitors Bureau to sponsor the fall banners this year. Ms. Lang reported MaryKaye's Market will not be planting the flower pots this year. She added her and Ms. Daniels met with Grounds Guys who agreed to planting, watering and maintaining the pots but expressed no interest in designing the flower arrangements. Ms. Lang said she met with Hrnak's Flowers and they will design the arrangements and supply the plantings. Ms. Lang cautioned that the cost of the flowers may increase over last year. DOWNTOWN OSHKOSH BID BOARD MINUTES cit©v oownK own February 19, 2019 Oshkosh µappenin9 Naw Ms. Daniels said there are 103 flower pots in the BID and the plan was to redo the 23 bump outs along N. Main Street and High Avenue and tie-in the look with the flower pots. Ms. Lang added when pots break over time, the BID should not rush to replace them. Ms. Lang added she hopes to have cost estimates from Hrnak's in about a month. VII-BID SOCIAL MEDIA UPDATE AND DISCUSSION Ms. Daniels reported her intern has been running the BID's social media but has taken less precedence as other higher priority duties have come up. She added this may be a task a local business could be hired to administer. Ms. Lang asked how much was budgeted for social media marketing. Ms. Daniels replied nothing was budgeted but the BID paid$5,200 to Stellar Blue in 2018. Ms. Lang asked Ms. Daniels get some proposals to see what the BID can get for $5,200.00. Ms. Lang added that it is probably not critical to have new posts added daily. Mr. Krumplitsch asked Ms. Daniels if she contacted Candeo Creative. Ms. Daniels replied she did, however, they were expensive. VIII-BID BOARD MEMBER AND ALTERNATE MEMBER VACANCIES-POSSIBLE APPOINTMENTS Mr. Nau informed the Board there is currently one regular member and two alternate member vacancies. He referred the Board to the BID packet which contained applications from Carrie Olson and Aaron Armstrong. Ms. Lang commented she thought other people have applied. Mr. Nau responded he will check again with the City Manager's Office to see if there are others. He added he usually gets applications forwarded to him as they are submitted. Mr. Nau explained that the BID can make recommendations to the Mayor who then appoints applicants with Common Council approval. Mr. Nau said he will check again to see if there are any additional applicants and the Board can make its recommendations at the March meeting. Ms. Daniels said she will contact Ms. Olson and Mr. Armstrong to see if they are still interested and invite them to March's meeting. Ms. Lang asked if there will be any problem with new members'background fitting into the Board's makeup, if they are renters or owners. Mr. Nau responded probably not as some of the current members fit into either role so there is flexibility. IX-AMENDMENT TO BID BYLAWS TO ADD VERBIAGE STATING THE ANNUAL BID MANAGER REVIEW SHALL OCCUR PRIOR TO SEPTEMBER 1ST OF THE CALENDAR YEAR OR PRIOR TO THE FORTHCOMING BUDGET PREPARATION Mr. Nau reported he will be preparing amended bylaws to include verbiage stating the BID Manager's annual review shall occur prior to September or before preparation of the upcoming year's budget. Ms. Lang added this is needed because it did not make sense to negotiate compensation for the BID Manager after the upcoming year's budget has already been set. Mr. Nau said he will have the amended bylaws ready for the March meeting. DOWNTOWN OSHKOSH BID BOARD MINUTES cit©v Da0Wf1K own February 19, 2019 Oshkosh 90'M R9 Now X-BID MANAGER AND BID COMMITTEE REPORTS BID Manager Daniels presented a summary of her activities over the past month as outlined in the BID Manager's report, included in the BID packet. Highlights include: • The 2019 Downtown Directory is out to print ➢ The downtown boundary was expanded to allow businesses located outside of the BID to participate in the directory. ➢ Worked with Blue Door Consulting to prepare a Partner Package which businesses can pay for BID benefits ala carte. • Cocoa Crawl is on February 23rd from 2:00 to 5:00 p.m. Approximately 230 people have registered so far and expects around 275 by the time of the event • Starting to work on the first wine walk for the year • Gave a presentation to the Southwest Rotary ➢ Very impressed with the downtowns beautification efforts and will be receiving an award from the Rotary on February 27f • Ran a display at the Business Expo on January 31st. Very good turnout, steady pace despite the cold XI-OTHER BUSINESS Mr. Nau informed the Board that Transportation Director Jim Collins is planning to establish guidelines for use of dumpster enclosures located within the public parking lots. He added Mr. Collins feels the BID should be involved in these discussions and will be receiving more information shortly. XII-IDENTIFICATION OF AGENDA ITEMS FOR THE MARCH 19,2019 MEETING • Fill Board Member and Alternate Vacancies • Approve amended BID Bylaws • Seagull Mitigation XIII-ADJOURNMENT With there being no further business,James Evans moved for the meeting to be adjourned at 9:04 a.m. Sandy Prunty seconded the motion which passed unanimously. Respectfully Submitted, Jeffrey Nau Associate Planner Planning Services Division