HomeMy WebLinkAboutMINUTES_01-10-2019 �,` UI I Minutes of the January 10, 2019 Board Meeting
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(Approved at the February 13,2019 Board Meeting.)
The January meeting of the Oshkosh Public Museum Board was held Thursday,January 10, 2019,
in the Lecture Room of the Oshkosh Public Museum. President Hoffman called the meeting to
order at 4:00 pm.
The roll was taken by Ms. Books.
PRESENT AT ROLL: Board Members Connie Drexler, Carol Fenrich, Jim Hoffman, Gabriel
Loiacono, Becky Matzke, Rick Rego,Joe Stephenson,Jean Thierman, School Board President Barb
Herzog, and Leadership Oshkosh Adjunct Member Nathaniel Shuda.
In Director Domer's place Mr. Hoffman appointed Ms. Drexler.
PRESENT AFTER ROLL: Board Member Randy Domer arrived at 4:04 p.m., Superintendent of
Schools Vicki Cartwright arrived at 4:04 p.m.
ALSO PRESENT: Museum Director, Brad Larson; Auxiliary President Kathy Wuest; and
Administrative Assistant Theresa Books recording the minutes.
There were no citizen statements to the Board.
Consent Agenda items included:
A. Minutes of the December Board Meeting
B. January Bill List
MOTION: Adopt Consent Agenda (Fenrich; second Herzog)
CARRIED: Yes (9) Drexler, Fenrich, Hoffman, Loiacono, Matzke, Rego, Thierman, Stephenson,
Herzog.
Next on the agenda was discussion and vote on action related to re-accreditation.Mr.Larson noted
that for the Museum (OPM) staff to do all the things required by October 2019 for re-accreditation,
with no guarantee of accreditation,would mean current projects of exhibitions and building would
have to be sidelined. Details of those projects have been reviewed in weekly memos to the Board.
Mr.Loiacono requested a review to clarify steps taken so far,and Mr.Larson gave a brief overview.
In fall 2018 AAM clarified that the Museum must comply with AAM's Strategic Plan format. The
Museum did not know that requirement prior to applying for re-accreditation. Mr. Larson
emphasized the Museum's current format of Strategic Plan follows that of the City and dovetails
with City goals. Mr. Larson recommended the Board vote to withdraw the Museum from the re-
accreditation process. Excellent, open discussion followed.
MOVED: The Museum withdraw from the re-accreditation process. (Fenrich;second Drexler.)
CARRIED: Yes (8) Drexler, Fenrich, Hoffman, Matzke, Rego, Thierman, Cartwright, Herzog.
No (1) Loiacono
Minutes of the January 2019 Museum Board Meeting
Oshkosh Public Museum■ 1331 Algoma Boulevard■Oshkosh,Wisconsin 54901
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Mr. Larson then presented an overview of the Museum's Strategic Plan and Conceptual Pan for
building modifications.
MAJOR 2019 PROJECTS
• Sporting & Recreation Conceptual Planning/digitization ($75,000), SRS. April start date.
Paine Model Room (700 sq.ft.)
• Research and Artifact Selection, Deep Roots, Growing City. Design Development scheduled
for 2020, pending funding.
• Education Enhancement&Planning (intern)
• Various Building Projects: CH Roof;Masonry&Painting;Foundation(approx. $400,000)
• Design Development with Engberg Anderson (2019 & 2020) for Steiger Wing ($225,000 in
2019). March start date
Building Modifications Based On:
• Prior building surveys and assessments; esp 2007-all very thorough
• Identified ten+major issues/problems
• minimal restrooms; small entry area; ADA/grade change; no space for researchers in
archives;no loading facilities;small public use room (730 sq.ft.);minimal gallery space;
minimal public parking; high traffic area so need to attractively landscape. Not a
purpose-built museum, so confusing space use.
• Became the basis for a major expansion plan: too costly
• The top issues then used as the basis for the current (and more affordable) plan for
modifications (no additional exhibition spaces)
Process for Doing the Steiger Wing Modifications
• Review of the concept design
• Discuss identified problems
• Determine budget
• Schedule listening/feedback session(s)
• Determine specific materials and HVAC systems
• Refine spaces and facade
• Should have a well-defined project by the end of 2019
Mr. Hoffman requested Mr. Larson present the monthly Director's Report.
Mr.Larson began by reporting that excellent progress is being made on the Clan Figures exhibition.
The City Electrical Division has moved the wiring for the track lighting; the sprinkler head is
moved. Staff is looking into adding a security camera in that space. Exhibit Technician Greg
Witthun and Graphic Designer Daniel Fiser are building the platforms for the artificial rocks, and
today they were at the University of Wisconsin Stevens Point to remove the background mural
(painting).Building Maintenance Coordinator Matt Reinke will be constructing the curved wall for
the background mural.
Minutes of the January 2019 Museum Board Meeting
Oshkosh Public Museum■ 1331 Algoma Boulevard■Oshkosh,Wisconsin 54901
Page 2 of 3
Mr. Larson then addressed the approved Capital Improvement Projects budget (CIP) for 2019.
Work has already begun on specifications for the Carriage House roof replacement. The
replacement roof will be artificial slate, as natural slate is too costly.The basic appearance is similar
to real slate, although it does not have the longevity of natural slate. This work is contracted
through General Services and not the Museum (OPM). The highest priority project is the
foundation and exploratory work begins in spring. OPM has unexpended funds in the 2018
contract with Facility Engineering, Inc. (FE) that will be used for this work. In addition, OPM has
$60,000 in the 2019 CIP for foundation repair work. If it becomes necessary or advisable to install
drain tile around the Sawyer home,this might increase the cost of repair beyond$60,000.This same
firm (FE) will coordinate the masonry work on OPM buildings and associated painting on doors
and trim. This work primarily consists of tuck pointing, although staff needs to explore the
limestone footings on the east side of the Carriage House for possible deterioration. Ideally, this
work will be coordinated with roof replacement.OPM has$85,000 in the 2019 CIP for this work. A
meeting with Facility Engineering is scheduled for January 17. Based on this meeting and review,
the scope of work and other details will be determined and a proposal generated so a contract can
be executed.
In conclusion, Mr. Larson noted staff is well prepared for the start of Registrar Emily Rock on
January 21. She will be formally introduced at the February Board meeting. That concluded the
Director's Report.
President Hoffman did not have anything to report.
There were no Board member statements.
Mr. Hoffman then requested that Ms. Wuest present the Auxiliary Report.
Auxiliary President Kathy Wuest began by reporting the Gala Committee met in December to
discuss the Gala—what went well, what can be improved. She was pleased to report Gala profits
were $3,170.59 and requested a wish list from Mr. Larson for the Museum. There was not a
December Auxiliary meeting. The January Auxiliary and Auxiliary Board meeting is tomorrow,
January 11. That concluded the Auxiliary Report.
With no other agenda items,Mr.Hoffman asked for a motion to adjourn.Mr. Stephenson so moved
and Ms. Herzog seconded the motion.
The vote was unanimous in favor and the motion was passed.
The meeting adjourned at 4:45 p.m.
Minutes of the January 2019 Museum Board Meeting
Oshkosh Public Museum■ 1331 Algoma Boulevard■Oshkosh,Wisconsin 54901
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