HomeMy WebLinkAbout33. Services Agreement- Smith Group for Lakeshore Park Master PlanTO: Honorable Mayor and Members of the Common Council
FROM: Mark A. Rohloff, City Manager
DATE: March 6, 2019
RE: Professional Services Agreement with SmithGroup for the Lakeshore Park Master Plan
($49,250)
BACKGROUND
As you are aware, in 2018 the Common Council provided staff with the direction that the former
Lakeshore Municipal Golf Course (now Lakeshore Park) should be developed into a Community Park.
The 2019 Parks Department CIP included $50,000.00 for the city to hire a consultant to assist in the
development of a park master plan for the site. Purchasing and Parks Department staff solicited an RFP
to obtain professional park planning design services from a qualified firm to perform a detailed
comprehensive master plan that would incorporate a strong vision for the property in context with the
location, amenities, natural resources and future uses. The RFP requested a plan that would evaluate
current conditions, facilities and open space and propose future programming and development with
extensive community input. The RFP envisioned various community input opportunities and strategies
to complete the plan, including meetings with various city boards (Advisory Park Board, Sustainability
Advisory Board, Pedestrian and Bicycling Advisory Committee), city staff, public input sessions, a
POLCO citizen survey and presentations of the final preferred concept plan to the Plan Commission and
the Common Council.
ANALYSIS
The RFP was issued on January 8, 2019 and was due on February 7, 2019. A total of nine firms submitted
proposals. Staff from Parks, Community Development, and Planning reviewed and evaluated the
proposals. The evaluation team reviewed all proposals against the stated criteria within the RFP. Based
on this review, it was the consensus of the evaluation team that the proposal from SmithGroup best
addressed all the RFP criteria, excelling among all proposers in terms of their extensive public outreach
approach, their impressive track record of prior projects/client that were similar to the scope and size of
this project, their excellent relevant staff expertise necessary for this plan and their well-defined
deliverables. In consideration of the review findings, and in factoring in their cost proposal of $49,250.00,
the evaluation team felt SmithGroup provided the best solution and value to the address the scope of
work requested in the RFP. Follow up on SmithGroup's references indicated a very high level of
satisfaction, professionalism and completeness with prior projects being completed on time and on
budget.
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 http://www.ci.oshkosh.wi.us
FISCAL IMPACT
The Common Council approved $50,000.00 in the 2019 Parks Department CIP for the development of
park master plan for Lakeshore Community Park. The total fiscal impact of SmithGroup's cost proposal
is $49,250.00. This project will be charged to A/N#: 0325-0610-6401-62906.
RECOMMENDATION
Chapter 12 of the Municipal Code of the City of Oshkosh provides that professional services of a
specialized nature, including architectural services, may be procured without the use of competitive
bidding or quotation process. In accordance with Section 12-16 of the Code, I am hereby submitting this
report regarding this RFP.
Please contact me if you have any questions concerning this agreement.
Respectfully Submitted,
Mark A. Rohloff, City Manager