HomeMy WebLinkAbout14. 19-104 FEBRUARY 26, 2019 19-104 RESOLUTION
(CARRIED 7-0 LOST LAID OVER WITHDRAWN )
PURPOSE: AWARD BID TO ENGEBOS HEATING& COOLING FOR BUS WASH
& SIGN SHOP HVAC IMPROVEMENTS FOR TRANSPORTATION
DEPARTMENT ($232,995.00)
INITIATED BY: PURCHASING DIVISION
WHEREAS, the City of Oshkosh has heretofore advertised for bids for Bus Wash and
Sign Shop HVAC Improvements for Transportation Department; and
WHEREAS, upon the opening and tabulation of bids, it appears that the following is
the most advantageous bid:
ENGEBOS HEATING & COOLING
1717 W Matthew Drive
De Pere, WI 54115
Total Bid: $232,995.00
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all
according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 0323-0130-7214-06835 Property/Equipment Fund - Buildings
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: February 13, 2019
RE: Award Bid to Engebos Heating & Cooling for Bus Wash and Sign Shop HVAC
Improvements for Transportation Department ($232,995.00)
BACKGROUND
The Facilities Maintenance Division works closely with our HVAC engineer from McMahon &
Associates to regularly monitor, update and prioritize the annual HVAC Replacement Schedule for our
building's HVAC equipment. The 2019 CIP Roofing/HVAC CIP has been allocated $500,000.00. The
existing HVAC systems within the Bus Wash garage and Sign Shop areas including the make up air unit,
horizontal furnace, air compressors and exhaust fans are more than 30+ years old and beyond their useful
ASHRAE service life and require replacement. Part of this project will also include replacing the original
HVAC pneumatic controls systems with a new direct digital control (DDC) system with new control
valves to improve the monitoring and service usage of the system. These HVAC improvements will be
more energy efficient and be less costly to maintain and operate.
ANALYSIS
Working with McMahon, Transportation Department and Facilities Maintenance staff, Purchasing
prepared bid specifications for this project. The bid was advertised in the local newspaper. Bids were
due February 5, 2019. The bid tab is attached. Based on the bid review, it was the consensus of McMahon
and City staff that the low bid received met all the minimum bid requirements.
FISCAL IMPACT
The fiscal impact of this bid is $232,995.00. This bid, added to McMahon s engineering fee of $12,000.00
brings the total fiscal impact of this project to $244,995.00. The 2019 Roofing/HVAC Fund has been
allocated $500,000.00. With the inclusion of this project and factoring in current/pending projects, the
HVAC/Roofing CIP Fund has sufficient funds for this project. This project will be charged to A/N#:
03230130 7214 06835.
RECOMMENDATION
Purchasing recommends the Common Council award this bid to Engebos Heating & Cooling, Inc. for
$232,995.00
City Hall, 215 Church Avenue P.O. Box 1 130 Oshkosh, WI 54903-1130 http://www.ci.oshkosh.wi.us
Respectfully Submitted,
Jon G. Urben, General Services Manager
Approved:
Mark A. Rohloff, City Manager
BID TAB
BUS/ELECTRIC SIGN SHOP HVAC IMPROVEMENTS
BIDS OPENED FEBRUARY 5, 2019
NAMES OF BIDDERS
BID
ADDENDUM
BID BOND
PREQUAL
Hurckman Mechanical Industries
1450 Velp Ave
$248,000.00
YES
YES
YES
Green Bay Wi 54307-0977
Engebos Heating & Cooling , Inc
1717 W Matthew Drive
$232,995.00
YES
YES
YES
De Pere WI 54115