HomeMy WebLinkAbout07. 19-97 FEBRUARY 26, 2019 19-97 RESOLUTION
(CARRIED 7-0 LOST LAID OVER WITHDRAWN )
PURPOSE: AMEND CIP&APPROVE PROFESSIONAL SERVICES PROPOSAL
TO LEE RECREATION, LLC FOR PLAYGROUND DESIGN AND
INSTALLATION FOR STOEGBAUER PARK ($121,000.00)
INITIATED BY: PURCHASING DEPARTMENT
WHEREAS, the Common Council allocated $137,000.00 in the 2019 Park
Improvements Capital Improvement Program to replace the play equipment at
Stoegbauer Park, and
WHEREAS, the Parks Department has been working with the Sacred Heart
Neighborhood Association to solicit input on the project and the Association has
reviewed the proposals and selected the proposal from Lee Recreation, LLC; and
WHEREAS, the Parks Department and Purchasing Division have determined that
the professional services exception under Section 12-16 of our Municipal Code which
allows for the waiving of formal competitive bidding applies to this purchase; and
WHEREAS, the Sacred Heart Neighborhood Association raised an additional
$6,000.00 for the project; and
WHEREAS, the City Manager has prepared, submitted and recommended a
Capital Improvement Program for the year 2019, wherein is listed all anticipated revenue
and expenditures for said year, which program has been filed with the Common Council
and the City Clerk, and is available for public inspection; and
WHEREAS, a budget amendment is necessary to allocate the additional $6,000
raised by the Neighborhood Association to the approved $137,000 CIP funds for a total
project budget of$143,000.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the 2019 Capital Improvement Program, on file in the City Clerk's Office,
is hereby amended with adjustments as listed in attached Exhibit "2".
FEBRUARY 26, 2019 19-97 RESOLUTION
CONT'D
BE IT FURTHER RESOLVED by the Common Council of the City of Oshkosh that
the proper City officials are hereby authorized to enter into and take those steps necessary
to implement an appropriate professional services agreement with Lee Recreation, LLC
for Playground Design and Installation for Stoegbauer Park in the amount of one
hundred twenty-one thousand dollars and no cents ($121,000.00).
Acct. No. 0325-0610-7204-62903 Parks Improvement Fund - Machinery &
Equipment
TO: Honorable Mayor and Members of the Common Council
FROM: Jon Urben, General Services Manager
DATE: February 21, 2019
RE: Approve Professional Services Proposal to Lee Recreation, LLC for Playground Design
and Installation for Stoegbauer Park ($121,000.00)
BACKGROUND
The Common Council allocated $137,000.00 in the 2019 Park Improvements Capital Improvement
Program to replace the play equipment at Stoegbauer Park which was installed in 1999. The Parks
Department worked with the Sacred Heart Neighborhood Association to identify types of playground
equipment they would like included within the design at Stoegbauer Park. The Association also raised
an additional $6,000.00 for the project. The Parks Department and Purchasing included these
specifications into a Request for Proposal (RFP) and solicited proposals from playground design firms.
The proposals requested firms to provide up to 3 playground designs, with proposals to include the
equipment, installation, and poured in place rubber surfacing.
ANALYSIS
The RFP was issued for this project on December 21, 2018 and sent to known playground design firms.
Proposals were due February 4, 2019. Proposals were received from 4 firms. Proposals were reviewed
by the Sacred Heart Neighborhood Association at a meeting on February 18, 2019. The Association
members overwhelmingly selected proposal 142-114850-3 from Lee Recreation, LLC for their product
and design.
FISCAL IMPACT
The total fiscal impact of Lee Recreation, LLC's proposal is $121,000.00. The proposal includes the
equipment, installation and poured in place rubber surfacing. The Common Council allocated
$137,000.00 for play equipment in the 2019 Park Improvements Capital Improvement Program and the
Sacred Heart Neighborhood Association raised an additional $6,000.00. Funding for this playground
equipment will be from A/N#: 03250610 7204 62903. The remaining funds will be utilized for site
restoration, concrete walkways and replacing security lighting.
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 http://www.ci.oshkosh.wi.us
RECOMMENDATION
Section 12-16 of the Municipal Code provides that subject to approval of the City Manager, the City may
enter into professional service agreements without following a competitive bidding or quotation process.
In accordance with Section 12-16, Purchasing recommends that the Common Council approve the
proposal submitted by Lee Recreation, LLC for $121,000.00. If you have any questions on this purchase
please contact Parks Director Ray Maurer.
Respectfully Submitted,
Z; I XIL
Approved,
Jon G. Urben, General Services Manager Mark A. Rohloff, City Manager
^,A
Oshkosh
TO: Honorable Mayor and Members of the Common Council
FROM: Trena Larson, Finance Director and Ray Maurer, Parks Director
DATE: February 20, 2019
RE: Amend 2019 Capital Improvement Program (CIP)
BACKGROUND
The 2019 Capital Improvement Program (CIP) includes $137,000 for replacement of the play
equipment in Stoegbauer Park, new security lighting and associated walkways to improve
accessibility at the site.
ANALYSIS
Parks staff has been working with the Sacred Heart Neighborhood Association to solicit input
on the project. Some of the ideas generated by the Association required additional funding
above and beyond the project budget so they undertook some fund raising efforts. They were
able to raise $6,000 to assist with costs associated with the project and they donated these
funds to the City. This budget amendment will grant staff the authority to spend those funds
as part of this project.
FISCAL IMPACT
The proposed budget amendment would add $6,000 to the approved $137,000 CIP funds for a
total project budget of $143,000.
RECOMMENDATION
Staff recommends that Council pass this resolution
Respectfully Submitted,
Trena Larson
Finance Director
Ray Maurer
Parks Director
Approved:
Mark A. Rohloff
City Manager
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 920.236.5000 http://www.ci.oshkosh.wi.us
2019 CAPITAL IMPROVEMENT PROGRAM ADJUSTMENTS
PROPOSED AMENDMENT: 02.26.19 Res 19 -XX
auer Play E
PROP. IMP.
PAGE EQUIPMENT
EXHIBIT 2
TOTAL
Donation $6,000 1 1 $ 6,000 $ 6,000