HomeMy WebLinkAbout34. State of Wisconsin Cooperative Purchase of Folder/Stuffer for IT DivisionTO: Honorable Mayor and Members of the Common Council
FROM: Mark A. Rohloff, City Manager
DATE: February 4, 2019
RE: State of Wisconsin Cooperative Purchase of Folder/Stuffer- 2019
BACKGROUND
This memo summarizes the 2019 NeoPost DS -95i Folder/Inserter order for our IT Division's utility
bill/bulk mailing processing. The previous folder/stuffer equipment was 6 years old and began requiring
significant maintenance calls and subsequent repairs. With the increase in volume as a result of the move
to monthly utility billing, it was imperative to minimize the downtime for maintenance.
ANALYSIS
The IT and Purchasing Division secured and verified pricing from State of Wisconsin Contract with
Badger Mailing. (Contract # 505ENT-018-NASPOMAILEQ-00).
FISCAL IMPACT
The order will have a total fiscal impact of $ 30,294.00. Funding for this equipment would be charged to
the following budgets and account numbers: 30% each to 0541-1892-6550-08930 (Water Utility), 0551-
1950-6550 (Sewer Utility) & 0561-2050-6550 (Storm Water Utility) and also 10% to 0100-0110-6550
(Information Technology). There are sufficient funds in these accounts for this purchase.
RECOMMENDATION
Section 12-15 of the Municipal Code provides that subject to approval of the City Manager, cooperative
purchases pursuant to a contract with any other local, state or federal governmental unit or agency may
be made without following a competitive bidding or quotation process. In accordance with Section 12-
15 of the Municipal Code and because this cooperative purchase is in excess of $25,000, I am hereby
submitting a report of this purchase to the Common Council. If you have any questions on this purchase
please contact me or IT Manager Tony Neumann.
Respectfully Submitted,
Mark A. Rohloff, City Manager
City Hall, 215 Church Avenue P.O. Box 1 130 Oshkosh, WI 54903-1130 hffp://www.ci.oshkosh.wi.us