HomeMy WebLinkAbout13. 19-79 FEBRUARY 12, 2019 19-79 RESOLUTION
(CARRIED 5-0 LOST LAID OVER WITHDRAWN )
PURPOSE: APPROVE STATE / MUNICIPAL AGREEMENT WITH THE
WISCONSIN DEPARTMENT OF TRANSPORTATION FOR THE
REHABILITATION OF THE HIGHWAY 21 (OSHKOSH AVENUE)
BRIDGE
INITIATED BY: DEPARTMENT OF PUBLIC WORKS
BE IT RESOLVED by the Common Council of the City of Oshkosh that the State /
Municipal Agreement with the Wisconsin Department of Transportation for the
Rehabilitation of the Highway 21 (Oshkosh Avenue) Bridge is hereby approved and the
proper City officials are hereby authorized to execute and deliver the agreement in
substantially the same form as attached hereto, any changes in the execution copy being
deemed approved by their respective signatures, and said City officials are authorized
and directed to take those steps necessary to implement the terms and conditions of the
Agreement.
Acct. No. 0321-0410-6801-XXXXX Contract Control Fund - Paving
City
of�
Oshkosh
MEMORANDUM
TO: Honorable Mayor and Members of theCo n Council
FROM: James Rabe, Director of Public Works
DATE: February 7, 2019
RE: Approve State/Municipal Agreement with the Wisconsin Department of
Transportation (WDOT) for the Rehabilitation of the Highway 21
(Oshkosh Avenue) Bridge
BACKGROUND
The WDOT is rehabilitating the Highway 21 (Oshkosh Avenue) bridge. The City of Oshkosh
(City) has requested the WDOT extend the north side construction limits an additional sixty feet
(60') outside of the bridge approach slab area to replace additional failing concrete.
ANALYSIS
Since Oshkosh Avenue is a connecting highway, the City is one hundred percent (100°/x)
responsible for the cost to replace the additional sixty feet (60') of concrete pavement, curb, and
sidewalk.
FISCAL IMPACT
The total cost for the rehabilitation of the bridge, including the work the City has requested, is
estimated to be $1,455,000. Funding for the rehabilitation of the bridge itself, which totals
$1,410,000, will be provided by State and Federal funding sources. The City's portion of this
agreement is $45,000. These costs will be funded through the Concrete Pavement Repairs
project in the 2020 Capital Improvement Program.
RECOMMENDATIONS
I recommend approval of the State/Municipal Agreement.
Approved:
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Ma A.
City Manager
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1: \Engineering\Tracy Taylor\Memos to Mayor & Common Council \2019\WDOT St-Mun Agreement- Page 1 Of 1
WIS 21 Bridge Rehab Memo_2-7-19.docx
WisDOT Division of Transportation System
Development
Northeast Region
944 Vanderperren Way
Green Bay, WI 54304
February 4, 2019
MARK ROHLOFF
CITY OF OSHKOSH
215 CHURCH STREET
PO BOX 1130
OSHKOSH WI 54903-1130
Project 6180-18-00/71
Oshkosh Ave, City of Oshkosh
Fox River Bridge
WIS 21
Winnebago County
Governor Tony Evers
Secretary Craig Thompson
wisconsindot.gov
Telephone: (920)492-5643
FAX: (920)492-5640
Email: ner.dtsdadot.wi.gov
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Attached are three copies of an updated State/Municipal Agreement (SMA) for construction costs
related to the WIS 21 bridge rehabilitation project. The SMA reflects the most recent construction
estimate and the associated City of Oshkosh costs.
City of Oshkosh costs are indicated below and further described within the SMA:
The city is requesting to extend the construction limits on the north side an additional 60 feet outside of
the bridge approach slab area. WIS 21 is a connecting highway and the city is 100% responsible for the
cost to replace this additional 60 feet of concrete pavement, curb, and sidewalk.
We ask you to approve the agreement by signing and returning two copies to our office by February
27, 2019. You may keep the third copy for your files. If you have any questions, please contact me at
920-360-3124 or via e-mail at William.Bertrand@dot.wi.gov.
Sincerely,
Bill Bertrand, P.E.
Project Manager
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STATE/MUNICIPAL AGREEMENT
FOR A STATE- LET HIGHWAY
PROJECT
Date: February 4, 2019
I.D.: 6180-18-00/71
Road Name: WIS 21, Oshkosh Ave, City of Oshkosh
Limits: Fox River Bridge
County: Winnebago
Roadway Length: 0.13 miles
The signatory city, village, town or county, hereinafter called the Municipality, through its undersigned duly
authorized officers or officials, hereby requests the State of Wisconsin Department of Transportation, hereinafter
called the State, to initiate and effect the highway or street improvement hereinafter described.
The authority for the Municipality to enter into this agreement with the State is provided by Section 86.25(1), (2),
and (3) of the Statutes.
NEEDS AND ESTIMATE SUMMARY:
Existing Facility - Describe and give reason for request: The WIS 21 bridge overthe Fox River in City of Oshkosh
was built in 1982 and last painted in 2001. The bridge deck needs some surface repair and bridge approaches have
cracked and settled.
Proposed Improvement - Nature of work: The State is proposing a bridge rehabilitation project that includes
surface repair of the concrete bridge deck, epoxy overlay of the bridge deck, replacement of bridge approach
slabs, and bridge painting.
Describe non -participating work included in the project and other work necessary to finish the project
completely which will be undertaken independently by the municipality: Municipality desires to replace roughly
60 feet of additional concrete pavement adjacent to northern bridge approach slab due to settlement of pavement that
has created a significant dip.
TABLE 1: SUMMARY OF COSTS
Total
Federal/State
Municipal
Phase
Est. Cost
Funds
%
Funds
Preliminary Engineering:
ID 6180-18-00
Plan Development
$ 110,000
$ 110,000
100%
$ -
0%
Construction: ID 6180-18-71
Category 010 -Participating
$ 1,300,000
$ 1,300,000
100%
$ -
0%
Category 020 -Non -Participating
$ 45,000
$ -
0%
$ 45,000
100%
Total Cost Distribution $ 1,455,000 $ 1,410,000 $ 45,000
Note: Construction costs for ID 6180-18-71 include 15% engineering delivery.
61801871 SMA.docx Page 1 of 4 lll 6180-18-71 - NE
Region
This request is subject to the terms and conditions that follow (pages 2 — 4) and is made by the undersigned under
proper authority to make such request for the designated Municipality and upon signature by the State and delivery
to the Municipality shall constitute agreement between the Municipality and the State. No term or provision of
neither the State/Municipal Agreement nor any of its attachments may be changed, waived or terminated orally
but only by an instrument in writing executed by both parties to the State/Municipal Agreement.
Signed for and in behalf of the City of Oshkosh (please sign in blue ink)
Name Title Date
Signed for and in behalf of the State (please sign in blue ink)
Name Title Date
TERMS AND CONDITIONS:
1. The initiation and accomplishment of the improvement will be subject to the applicable Federal and State
regulations.
2. The Municipality shall pay to the State all costs incurred by the State in connection with the improvement that
exceed Federal/State financing commitments or are ineligible for Federal/State financing. Local participation
shall be limited to the items and percentages set forth in the Summary of Costs table, which shows Municipal
funding participation. In order to guarantee the Municipality's foregoing agreements to pay the State, the
Municipality, through its above duly authorized officers or officials, agrees and authorizes the State to set off
and withhold the required reimbursement amount as determined by the State from any moneys otherwise due
and payable by the State to the Municipality.
3. Funding of each project Phase is subject to inclusion in an approved program and per the State's Facility
Development Manual (FDM) standards. Federal aid and/or state transportation fund financing will be limited
to participation in the costs of the following items as specified in the Summary of Costs:
(a) Design engineering and state review services.
(b) Real Estate necessitated for the improvement.
(c) Compensable utility adjustment and railroad force work necessitated for the project.
(d) The grading, base, pavement, curb and gutter, and bridge costs to State standards, excluding the cost of
parking areas.
(e) Storm sewer mains, culverts, laterals, manholes, inlets, catch basins, and connections for surface water
drainage of the improvement; including replacement and/or adjustments of existing storm sewer manhole
covers and inlet grates as needed.
(f) Construction engineering incidental to inspection and supervision of actual construction work, except for
inspection, staking, and testing of sanitary sewer and water main.
(g) Signing and pavement marking necessitated for the safe and efficient flow of traffic, including detour routes.
(h) Replacement of existing sidewalks necessitated by construction and construction of new sidewalk at the
time of construction. Sidewalk is considered to be new if it's constructed in a location where it has not
existed before.
(i) Replacement of existing driveways, in kind, necessitated by the project.
Q) New installations or alteration resulting from roadway construction of standard State street lighting and
traffic signals or devices. Alteration may include salvaging and replacement of existing components.
61801871 SMA.docx Page 2 of 4 1D 6180-18-71 - NE Region
4. Work necessary to complete the improvement to be financed entirely by the Municipality or other utility or
Facility Owner includes the following items:
(a) New installations of or alteration of sanitary sewers and connections, water, gas, electric, telephone,
telegraph, fire or police alarm facilities, parking meters, and similar utilities.
(b) New installation or alteration of signs not necessary for the safe and efficient flow of traffic.
(c) Roadway and bridge width in excess of standards.
(d) Construction inspection, staking, and material testing and acceptance for construction of sanitary
sewer and water main.
(e) Parking lane costs.
(fl Coordinate, clean up, and fund any hazardous materials encountered during construction. All
hazardous material cleanup work shall be performed in accordance to state and federal regulations.
(g) Damages to abutting property due to change in street or sidewalk widths, grades or drainage.
(h) Conditioning, if required and maintenance of detour routes.
(i) Repair of damages to roads or streets caused by reason of their use in hauling materials incidental to
the improvement.
5. As the work progresses, the Municipality will be billed for work completed which is not chargeable to
federal/state funds. Upon completion of the project, a final audit will be made to determine the final division of
costs.
6. If the Municipality should withdraw the project, it shall reimburse the State for any costs incurred by the State
in behalf of the project.
7. The work will be administered by the State and may include items not eligible for federal/state participation.
8. The Municipality shall at its own cost and expense:
(a) Maintain all portions of the project that lie within its jurisdiction for such maintenance through statutory
requirements, in a manner satisfactory to the State and shall make ample provision for such maintenance
each year. This agreement does not remove the current municipal maintenance responsibility.
(b) Prohibit angle parking.
(c) Regulate and prohibit, by ordinance, parking at all times on Oshkosh Avenue/WIS 21 between North
Sawyer Street and Summit Avenue.
(d) Use the WisDOT Utility Accommodation Policy unless the Municipality adopts a policy which has equal
or more restrictive controls.
(e) Provide complete plans, specifications, and estimates for sanitary sewer and water main work. The
Municipality assumes full responsibility for the design, installation, inspection, testing, and operation
of the sanitary sewer and water system. This relieves the State and all of its employees from the
liability for all suits, actions, or claims resulting from any sanitary sewer and water system
construction.
(fl In cooperation with the State, assist with public relations for the project and to make a fitting
announcement to the press and such outlets as would generally alert the affected property owners and the
community of the nature, extent, and timing of the project and arrangements for handling traffic within
and around the projects.
61801871 SMA.docx Page 3 of 4 1D 6180-18-71 - NE Region
9. Basis for local participation:
Design (6180-18-00): In accordance with Chapter 03-25-10 of the State's Program Management Manual, the
State is 100% responsible for design costs.
Construction (6180-18-71):
Category 010 —100% Federal/State
In accordance with Chapter 03-25-10 of the State's Program Management Manual, the State is 100%
responsible for the surface repair of bridge deck, epoxy overlay of the bridge deck, and replacement of
approach slabs.
Category 020 —100% City of Oshkosh (non -participating)
The Municipality is requesting to replace additional concrete pavement, curb, and sidewalk on the
connecting highway outside of the bridge approach slab area. Original construction limit on north structure
approach was Station 39+40 and this limit was extended to Station 40+00 (additional 60 feet). The
Municipality is 100% responsible for the cost to replace this additional 60 feet of concrete pavement, curb,
and sidewalk.
[END]
61801871 SMA.docx Page 4 of 4 1D 6180-18-71 - NE Region
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