HomeMy WebLinkAbout11. 19-77 FEBRUARY 12, 2019 19-77 RESOLUTION
(CARRIED 5-0 LOST LAID OVER WITHDRAWN )
PURPOSE: APPROVE PURCHASE FROM APOLLO VIDEO TECHNOLOGY
FOR SIX REPLACEMENT BUS VIDEO SURVEILLANCE SYSTEMS
FOR TRANSIT DEPARTMENT ($58,054.00)
INITIATED BY: PURCHASING
WHEREAS, the Transit Department is in need of replacing six (6) video
surveillance systems on buses; and
WHEREAS,Apollo Video Technology is the sole provider for surveillance systems
at State schedule pricing.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the proper City officials are hereby authorized and directed pursuant to
Section 12-11 of the Oshkosh Municipal Code to purchase six (6) video surveillance
systems for buses from:
APOLLO VIDEO TECHNOLOGY
24000 351h Ave Southeast
Bothell, WA 98201
Total: $58,054.00
BE IT FURTHER RESOLVED that the proper City officials are hereby authorized
and directed to enter into an appropriate agreement for the purpose of same. Money for
this purpose is hereby appropriated from:
Acct. No. 0511-1728-6550 Transit Utility- Minor Equipment
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: January 28, 2019
RE: Approve Purchase from Apollo Video Technology for Six Replacement Bus Video
Surveillance Systems for Transit Department ($58,054.00)
BACKGROUND
The 2019 GO Transit Division operating budget allocated $75,000.00 for the replacement of video
surveillance systems on six buses. There are sixteen buses in the Transit Department fleet. Seven buses
were replaced in 2018, and three more will be replaced in 2019. That leaves six buses that will continue
to be in service approximately four to six more years. The onboard surveillance systems on those six
buses use outdated technology and have failing hard drives. The poor picture and reliability make it
difficult to get critical video and audio data when incidents happen on the bus. The 2018 and 2019
replacement buses were purchased off the Wisconsin Department of Transportation (WDOT) State
schedule for Heavy Duty Buses. The schedule specifies Apollo Video Technology as the sole provider
for surveillance systems at State schedule pricing. The Transit Department included the Apollo system
on all the buses purchased in 2018 and 2019. Since the introduction of the Apollo system into service, it
has performed exceptionally well. The quality of the product and their customer service have been
excellent. In consideration of this, and to meet the Transit Department's goal to ensure operation and
maintenance compatibility and standards for the bus fleet, Purchasing concluded the purchase qualifies
as a sole source exception to our purchasing ordinance.
ANALYSIS
Purchasing and Transit Department staff solicited a proposal from Apollo Video Technologies for six
new video surveillance systems. The cost of each system per bus is $9,675.66. Once ordered the new
camera systems can be installed within 2-3 months. The Apollo Video Technology proposal for the six
video surveillance systems has shown to be competitive from the WDOT independent cost estimates
when the systems are installed on new buses. The proposal includes all of the warranty, installation and
software requirements for the retrofit.
FISCAL IMPACT
The total fiscal impact cost for these six systems is $58,054.00. The 2019 Transit budget allocated
$75,000.00 for these systems. This purchase will be charged to A/N#: 05111728-6550.
City Hall, 215 Church Avenue P.O. Box 1 130 Oshkosh, WI 54903-1130 http://www.ci.oshkosh.wi.us
RECOMMENDATION
Section 12-11 of the Municipal Code provides that subject to approval of the City Manager, purchases
may be made without following a formal competitive bidding process when the purchase is from only
one source of supply or when standardization or compatibility is the overriding consideration. In
accordance with Section 12-11 of the Municipal Code and with approval by the City Manager, Purchasing
recommends the Common Council approve this purchase from Apollo Video Technology, 24000 35th
Ave. Southeast, Bothell, WA 98021, in the amount of $58,054.00.
Respectfully Submitted,IL
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Approved:
Jon G. Urben, General Services Manager Mark A. Rohloff, City Manager