HomeMy WebLinkAboutTAB Meeting Minutes 1 16 19Committee Name: Transit Advisory Board
Date: 1/16/19
Location: City Hall, Room 406 1
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Attendees: Absent:
Jim Collins, Transportation Director Evelyn Meuret, Chairperson Karl Buelow, Board
Korbin Figg, Operations Manager Troy Monday, Vice-Chair Jane Cryan, Board
Marlene Binder, Secretary Deb Allison-Aasby, Council
Mike Norton, Board
Lynn Lorenson
Lynnsey Erickson, Board
Dave Praska
Amy VandenHogen
Topic Facilitator Discussion Actions
Meeting Started Evelyn Meuret
Evelyn Meuret called the meeting to order at 4:10 p.m.
The November 21, 2018 TAB meeting minutes were accepted.
1st: Troy Monday
2nd: Lynnsey Erickson
Agenda Items
Role of Board
members and
Robert’s Rules of
Order
Lynn Lorenson
Amy
VandenHogen
A manual was distributed before the meeting. City attorney Lynn
Lorenson introduced her team: 10 year veteran Dave Praska,
Deputy Attorney and Amy VandenHogen, assistant attorney who
recently joined the department. She said each member will be
presenting the highlights of different topics.
Amy VandenHogen explained open meetings require:
1. noticed a minimum of 24 hours before the meeting
2. accessible to disabled persons
3. may be taped or video recorded but may not interfere with
the meeting
4. public may attend but does not have to be allowed to speak
5. minutes with a record of motions and votes
Committee Name: Transit Advisory Board
Date: 1/16/19
Location: City Hall, Room 406 2
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Topic Facilitator Discussion Actions
Role of Board
members and
Robert’s Rules of
Order Continued
Lynn Lorenson
Dave Praska
Lynn Lorenson
Lynn Lorenson said the city website establishes a contact form for
each Board member. She told when someone sends an email
from the website, the city automatically archives it. She explained
when dealing with personal computers and private email systems
the best practice is to “reply all” copying the email to the city
Board email and the individual so the email is archived in the city
system. She also recommended creating a separate folder within
your email system or creating a separate folder on your computer
or a separate USB drive to save all Board related documents. She
told if an email is received outside the contact system, it is best
practice to archive it as previously mentioned and copy the email
to your city staff liaison with a note you received it at your
personal address.
Dave Praska said public officials may not accept items or services
of substantial value. He said a public official may not use their
position for financial benefit. He explained this applies to any
organization where the member or his immediate family has at
least 10% of the outstanding equity or is an authorized
representative or agent.
Lynn Lorenson stated the rules of decorum state the presiding
officer can call an unruly person to order and may order the
person removed if conduct continues. She also said to be
considered an excused absence from a meeting Board members
must give notice to a staff person at least 24 hours prior to the
meeting’s start time.
Committee Name: Transit Advisory Board
Date: 1/16/19
Location: City Hall, Room 406 3
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Topic Facilitator Discussion Actions
Role of Board
members and
Robert’s Rules of
Order Continued
Lynn Lorenson
Dave Praska
Evelyn Meuret
Lynn Lorenson said she and city clerk, Pam Ubrig, collaborated
on creating general rules of order that City Council later adopted.
She told these rules control the flow of the agenda, taking up
items of business and limiting or extending the debate.
Lynn said if rules are not being followed the chair can rule on a
point of order. She told that if someone has a parliamentary
inquiry and asks for help with procedure the chair provides
assistance. She said if someone has a question of privilege, or
something is interfering with the process (too hot, or noisy), the
chair directs corrective action. She told that members can appeal
the chair’s decision with a majority vote. She said unanimous
consent be reserved for motions to recess or adjourn and
acceptance of minutes and voice votes be taken and recorded in
the minutes for agenda items.
Dave Praska explained that Jim is also involved with the Traffic
Advisory Board and Bike & Ped Advisory Committee. He went
on to say the Common Council is the decision making body of all
these things. He explained this Board assists in the
implementation of improved transit service.
Evelyn Meuret inquired if Board members could share
information from the meeting. Lynn said information could be
shared as long as it was an open, not a closed meeting.
Committee Name: Transit Advisory Board
Date: 1/16/19
Location: City Hall, Room 406 4
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Topic Facilitator Discussion Actions
Route #10 Neenah
Fare
Jim Collins
Evelyn Meuret
Jim Collins said currently the cash fare for Route #10 Neenah bus is
$3.00 or two tokens or two punches on a punch pass which is
double the $1.50 city cash fare. He told we were asked if monthly
pass holders could use their pass for ½ the Route #10 fare and pay
the other ½ with cash, token, or punch on a punch pass.
Evelyn Meuret said she thought it seemed unfair to pass holders to
have to pay full fare on the Route #10 Neenah bus. She asked for a
motion to honor the monthly pass as ½ the fare on the Neenah bus
since it’s fare is double the city fare.
1st: Deb Allison-Aasby
2nd: Troy Monday
Carried: 4 - 0
Staff Statements
Update on 2019 bus
procurement
Jim Collins
Jim Collins said the purchase order was just issued for the three new
buses. He told there is a meeting with the supplier this week and he
thinks production will begin in July which means they would be
delivered in August or September.
Update on Transit
Development Plan Jim Collins
Jim told the fare increase has been implemented and has went well.
He said the Route #9 change has worked well; passengers telephone
to be picked up at the YMCA. He told Silver Star employees
appreciate the more frequent service so now they do not have to wait
a half hour after their shift for the bus to come.
GO Transit app
available for mobile
phones
Jim Collins
Jim told the GO Transit app is now available at the app store for
Android and Apple devices. He said the app shows where the bus is
in real time.
Adjournment Evelyn Meuret
The meeting adjourned at 5:06 p.m.
The next meeting will be held February 20, 2019.
1st: Evelyn Meuret
2nd:Deb Allison-Aasby