HomeMy WebLinkAbout08. 19-05 JANUARY 8, 2019 19-05 RESOLUTION
(CARRIED 6-0 LOST LAID OVER WITHDRAWN )
PURPOSE: APPROVE PURCHASE FROM JEFFERSON FIRE & SAFETY INC.
FOR THREE LIFE LINE AMBULANCES FOR FIRE DEPARTMENT
($870,927.00)
INITIATED BY: PURCHASING
WHEREAS, the Fire Department is in need of replacing three (3) ambulances; and
WHEREAS, a competitive bidding process conducted in 2016 resulted in the
purchase of Life Line Ambulances through Jefferson Fire & Safety Inc.; and
WHEREAS, the Life Line Ambulances have performed well and compatibility is
important for maintenance and to assist personnel in the performance of emergency
services without loss of time.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the proper City officials are hereby authorized and directed pursuant to
Section 12-11 of the Oshkosh Municipal Code to purchase three (3) ambulances from:
JEFFERSON FIRE & SAFETY INC.
7617 Donna Drive
Middleton, WI 53562
Total: $870,927.00
BE IT FURTHER RESOLVED that the proper City officials are hereby authorized
and directed to enter into an appropriate agreement for the purpose of same. Money for
this purpose is hereby appropriated from:
Acct. No. 0323-0230-7210-66902 Property/Equipment Fund - Motor Vehicles
city
of
Oshkosh
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G.Urben, General Services Manager
DATE: December 19, 2018
RE: Approve Purchase from Jefferson Fire & Safety Inc. for Three Life Line Ambulances for
Fire Department($870,927.00)
BACKGROUND
There are nine ambulances in the Fire Department fleet. Three ambulances were replaced in 2016. The
oldest three ambulances,purchased in 2008,have outlived their service life. The power trains on these
ambulances have required ongoing maintenance that take them out of service for several weeks at a
time. Additionally,each of these three ambulances have had their engines replaced at least once due to
a poor engine design. These ambulances have no trade-in value and will either be sold at auction or for
parts when replacement ambulances are incorporated into the fleet. The Common Council allocated
$927,000.00 in the 2019 CIP for replacing three more ambulances this year. The remaining three
ambulances,purchased in 2012, are scheduled to be replaced in 2022.
The 2016 ambulances were purchased using a competitive bid process as the former ambulances being
used were no longer being manufactured. The 2016 bid specifications included all the Fire Department
ambulance requirements including structural body warranty, adequate compartment space, HVAC
systems,construction materials,door latches,safety features and more. The 2016 bid received bids from
six ambulance manufacturers. The bid review process determined the Life Line ambulance from
Jefferson Fire & Safety Inc. best met the critical bid requirements. Since their addition to the fleet the
2016 Life Line ambulances have performed exceptionally in the field and have proved extremely
durable. Their build quality is excellent and the customer service with Jefferson Fire &Safety Inc.has
been very positive.
In addition to the ambulance chassis and body, several pieces of equipment manufactured by different
companies are necessary to complete the new ambulances, most of which are built into the chassis at
the time of manufacture. This equipment includes the power cot and power load system, radio and
intercom systems. In 2016 the city had to purchase all of these items after the ambulances were delivered
at a higher cost. Additional items required to finish out the ambulances can also be purchased and
installed by the ambulance manufacturer at a considerably lower cost. These items include stair chairs,
suction units, patient movement systems and oxygen delivery systems. The Jefferson Fire and Safety
Inc. proposal for the three new ambulances for 2019 reflects all of these required ambulance
components. Purchasing has confirmed Jefferson Fire&Safety Inc.is the exclusive Life Line dealer for
City Hall,215 Church Avenue P.O.Box 1130 Oshkosh,WI 54903-1130 http://www.ci.oshkosh.wi.us
the state of Wisconsin. In consideration of this, and to meet the Fire Department's goal to ensure
operational and maintenance compatibility and standards for the ambulance fleet moving forward, we
concluded this purchase qualifies as a sole source exception to our purchasing ordinance.
ANALYSIS
Purchasing and Fire Department staff reviewed Jefferson Fire & Safety Inc.'s proposal for three new
ambulances and the required equipment components. The proposal addresses all of the warranty,
chassis, body and equipment/component requirements for the new ambulances. The proposal also
reflects a$5,500 multi-vehicle discount per ambulance. The total cost for each ambulance is$290,309.00.
Once ordered the new ambulances will be delivered within 5-7 months.
FISCAL IMPACT
The total fiscal impact cost for these three ambulances is$870,927.00. The 2019 CIP allocated$927,000.00
for these ambulances. This purchase will be charged to A/N#: 03230230 7210 66902.
RECOMMENDATION
Section 12-11 of the Municipal Code provides that subject to approval of the City Manager, purchases
may be made without following a formal competitive bidding process when the purchase is from only
one source of supply or when standardization or compatibility is the overriding consideration. In
accordance with Section 12-11 of the Municipal Code and with approval by the City Manager,Purchasing
recommends the Common Council approve this purchase from Jefferson Fire&Safety Inc., 7617 Donna
Drive,Middleton,WI 53562, in the amount of$870,927.00.
Respectfully Submitted, Approved:
Jon G.Urben, General Services Manager Mark A.Rohloff, City Manager