HomeMy WebLinkAbout09. 18-580 DECEMBER 11, 2018 18-580 RESOLUTION
(CARRIED 7-0 LOST LAID OVER WITHDRAWN )
PURPOSE: APPROVE PURCHASE FOR THREE BUSES TO NEW FLYER OF
AMERICA, INC. FOR GO TRANSIT ($1,349,640.90)
INITIATED BY: PURCHASING DEPARTMENT
WHEREAS, the Transportation Department has identified three currently operating
buses that are in need of replacement; and
WHEREAS, the Wisconsin Department of Transportation developed and released a
standard bus purchase agreement allowing transit systems in the State to obtain a more
competitive bus price; and
WHEREAS, the Wisconsin Department of Transportation's cooperative purchase
agreement was awarded to New Flyer of America,Inc. and the Transportation Department
has identified three 35' clean diesel buses which meet the Department's specifications.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the proper City officials are hereby authorized and directed pursuant to
Section 12-15 of the Oshkosh Municipal Code to purchase three (3) 35' clean diesel buses
from:
NEW FLYER OF AMERICA, INC.
711 Kernaghan Avenue
Winnipeg, MB Candada R2C 5G1
Total: $1,349,640.90
BE IT FURTHER RESOLVED that the proper City officials are hereby authorized
and directed to enter into an appropriate agreement for the purpose of same. Money for
this purpose is hereby appropriated from:
Acct. No. 0323-1728-7210-66921 Enterprise Capital Fund —Motor Vehicles
0323-1728-7210-05804 Enterprise Capital Fund —Motor Vehicles
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-Oshkosh
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: December 3, 2018
RE: Approve Purchase for Three Buses to New Flyer of America, Inc. for GO Transit
($1,349,640.90)
BACKGROUND
The Common Council allocated $90,000.00 in the 2018 CIP and $200,000.00 2019 CIP to purchase three
35' clean diesel buses for the Transportation Department. These new buses will replace three model
year 2003 New Flyer buses that have surpassed their useful life and have begun to require significant
maintenance/repair issues. The new buses will be used in mass transit service for GO Transit. The
buses will be equipped with more fuel efficient diesel engines with newer engine and exhaust
technology that will significantly reduce emissions. The buses will come with a one year basic warranty
covering major components and a 5 -year engine warranty.
ANALYSIS
The Wisconsin Department of Transportation (WisDOT) developed and released a RFP on January 31,
2017. The purpose of the RFP was to create a state schedule that all public transit systems could use to
purchase vehicles. Proposals were due on March 22, 2017. Transit Division staff assisted with
development of the RFP and evaluation of submitted proposals. The state schedule was awarded to
New Flyer of America on June 27, 2017 for a 5 year term. New Flyer is also the manufacturer of GO
Transit's existing fleet. After a full review, GO Transit staff found that New Flyer's proposal meets the
fleet's needs to ensure standardization. WisDOT's purchasing process and procedure are compliant
with Federal Transit Administration regulations, which is a requirement due to the federal source of
funds awarded for this project. Participation in the state schedule allowed staff to obtain a more
competitive price and save staff time versus conducting an in-house RFP process. The state contract #
for this RFP is 51001-HDB. According to the state schedule, the delivery schedule for buses will be
within 12 months after a PO is issued. The buses to be replaced will be disposed of through auction.
FISCAL IMPACT
These three buses will have a maximum total fiscal impact cost of $1,349,640.90. The three 35' buses will
cost approximately $450,000 per bus. Federal funding will cover 80% of the cost ($1,079,712.72) with
the remaining 20% covered by city funds ($269,928.18). 2018 and 2019 CIP funding ($290,000) has been
allocated for this purchase and would be charged to CIP account: 0322-1728-7210-05804.
City Hall, 215 Church Avenue P.O. Box 1 130 Oshkosh, wl 54903-1130 http://www.ci.oshkosh.wi.us
RECOMMENDATION
Section 12-15 of the Municipal Code provides that subject to approval of the City Manager, cooperative
purchases pursuant to a contract with any other local, state or federal governmental unit or agency may
be made without following a competitive bidding or quotation process. In accordance with Section 12-
15 of the Municipal Code and with approval by the City Manager, Purchasing recommends the
Common Council award this purchase pursuant to the State of Wisconsin Heavy Duty Bus State
Schedule to New Flyer of America, Inc., 711 Kernaghan Avenue, Winnipeg, MB Canada R2C 5G1 for
$1,349,640.90.
Respectfully Submitted,
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Approved:
Jon G. Urben, General Services Manager Mark A. Rohloff, City Manager