HomeMy WebLinkAbout08. 18-579 DECEMBER 11, 2018 18-579 RESOLUTION
(CARRIED 7-0 LOST LAID OVER WITHDRAWN )
PURPOSE: APPROVE PURCHASE OF PLYMOVENT EXHAUST SYSTEM
COMPONENT REPLACEMENTS TO HASTINGS AIR ENERGY
CONTROL, INC. FOR FIRE DEPARTMENT ($28,161.58)
INITIATED BY: PURCHASING DIVISION
WHEREAS, the six Oshkosh Fire Department firehouses were installed with
Plymovent Exhaust Systems that connect the fire vehicle exhaust pipes to capture and
remove hazardous vehicle exhaust emissions and maintain a safe and healthy work
environment for employees; and
WHEREAS, the Plymovent systems are 20+years old and require replacements and
upgrades to extend their service life; and
WHEREAS, it is more cost effective to replace the proprietary Plymovent
components than to purchase a new system; and
WHEREAS;Hastings Air Energy Control,Inc. is the exclusive dealer for Plymovent
within the State of Wisconsin.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the proper City officials are hereby authorized and directed pursuant to
Section 12-11 of the Oshkosh Municipal Code to purchase exhaust system components
from:
HASTINGS AIR ENERGY CONTROL, INC.
5555 S Westridge Drive
New Berlin, WI 53151
Total: $28,161.58
DECEMBER 11, 2018 18-579 RESOLUTION
CONT'D
BE IT FURTHER RESOLVED that the proper City officials are hereby authorized
and directed to enter into an appropriate agreement for the purpose of same. Money for
this purpose is hereby appropriated from:
Acct. No. 0323-0130-7214-06835 Property/Equipment Fund — Buildings
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: December 3, 2018
RE: Approve Purchase of Plymovent Exhaust System Component Replacements to Hastings
Air Energy Control, Inc. for Fire Department ($28,161.58)
BACKGROUND
All six Oshkosh Fire Department firehouses (14-19) were installed with Plymovent Exhaust Systems that
connect to fire vehicle exhaust pipes to capture and remove hazardous vehicle exhaust emissions. The
Plymovent systems are 20+ years old and while functioning properly, require various component
replacements and upgrades throughout the six firehouses to extend their service life and maintain a safe
and healthy work environment for employees.
ANALYSIS
Working with Fire Department staff, Purchasing's review concluded that replacing the proprietary
Plymovent components as needed in the firehouses was a more cost efficient approach vs. purchasing a
new complete exhaust system for each firehouse. Purchasing also confirmed from Plymovent that
Hastings Air Energy Control Inc. is the exclusive dealer of Plymovent exhaust extraction systems in the
state of Wisconsin. For these reasons Purchasing concluded this purchase qualifies as a sole source
exception to the competitive bidding requirements. Hastings Air Energy Inc. installed the original
systems within the firehouses and the Fire Department has been very happy with their maintenance and
service of the systems. As these systems are considered a heating, ventilation and air-conditioning
(HVAC) function of a building, their replacement would fall under the HVAC/Roofing replacement
schedule.
FISCAL IMPACT
The cost for the Plymovent exhaust system components from Hastings Air Energy Control, Inc. is
$28,161.58. Plymovent's cost includes all equipment and labor to install the components. The
Roofing/HVAC Fund is allocated $500,000.00 annually and has sufficient funds for this project. This
project will be charged to 03230130 7214 06835.
RECOMMENDATION
Section 12-11 of the Municipal Code provides that subject to approval of the City Manager, purchases
may be made without following a formal competitive bidding process when the purchase is from only
City Hall, 215 Church Avenue P.O. Box 1 130 Oshkosh, Wl 54903-1130 http://www.ci.oshkosh.wi.us
one source of supply or when standardization or compatibility is the overriding consideration. In
accordance with Section 12-11 of the Municipal Code and with approval by the City Manager, Purchasing
recommends the Common Council approve this purchase from Hastings Air -Energy Control, Inc., 5555
S. Westridge Drive, New Berlin, WI 53151-7900, in the amount of $28,161.58.
Respectfully Submitted,
4itz
Approved:
Jon G. Urben, General Services Manager Mark A. Rohloff, City Manager