HomeMy WebLinkAbout20. Professional Service Agreement 2019 Storm Water Management- AECOM"AA&
City
of
Oshkosh
MEMORANDUM
DATE: November 16, 2018
TO: Honorable Mayor and Members of the Common Council
FROM: Mark A. Rohloff, City Manager, ,ice --
RE: Professional Services Agreement for 2019 Storm Water Management Assistance /
AECOM Technical Services, Inc. (AECOM) / ($30,000)
The Department of Public Works requested a proposal from AECOM for storm water
management assistance services for the 2019 calendar year. This agreement is a "master services"
agreement to cover a variety of on-call needs that may arise during the year. Project
Authorizations will be prepared for each request for services that will define the scope of services
and budget to be adhered to for those services. Services provided under this agreement typically
include compliance with the Municipal Separate Storm Sewer System (MS4) permit, storm water
pollution management analyses, and hydrologic and hydraulic modeling analyses, among other
needs that may arise.
AECOM was chosen for these services due to their knowledge of the City and vast experience
with this type of work. The cost of these services is estimated not to exceed $30,000 and will be
funded through the Storm Water Utility Operating Budget.
Chapter 12 of the Municipal Code of the City of Oshkosh provides that professional services of a
specialized nature, including engineering services, may be procured without the use of formal,
sealed quotes. In accordance with Section 12-16 of the Code, I am hereby submitting this report
regarding this professional services agreement.
Please contact me if you have any questions concerning this profesional services agreement.
MAR/jer
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Assist Eng Agreement_11-16-18.docx
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Oshkosh, VVI 54901
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NOV -2 2018
DEPT OF PUBLIC WORKS
OSHKOSH, WISCONSIN
Mr. James Rabe, PE, CPESC
Director of Public Works
City of Oshkosh
215 Church Avenue
Oshkosh, WI 54901
November 2, 2018
AECOM Proposal No.
OPP-746008
Proposal for Stormwater Management On -Call Assistance during the 2019 Calendar Year for the City of Oshkosh
Department of Public Works
Dear Mr. Rabe,
AECOM Technical Services, Inc. (AECOM) is pleased to provide this Proposal for Stormwater Management On -Call
Assistance during the calendar year 2019 (CY2019) for the City of Oshkosh (City) Department of Public Works.
AECOM has been assisting the City with ongoing needs for the stormwater management program for over 11 years.
AECOM's team is dedicated to continuing to provide the high level of expertise and quality of service as provided in
the past. With the recent evolution of a few of AECOM's staff, we are proposing the following team: Ashley Leisgang,
Senior Stormwater Resources Engineer-, John Voorhees, Senior Modeling Engineer, Sarah Pasquesi, Project
Engineer, and Joshua Jacak, Water Resources Engineer as the core support group. In addition, AECOM's group of
professional staff that consists of Civil, Structural, Geotechnical and Environmental Engineers, Geologist, Construction
Management and support staff is still available. The expertise AECOM staff can provide to the City not only covers
planning, modeling and permitting but provides innovative approaches to problem solving, project design, and
construction. AECOM staff's long history with the City has contributed to a high number of successful projects.
This scope is a continuation of that work. Specifically for 2019, AECOM will provide general stormwater assistance at
the City's request. AECOM will assist City staff to address stormwater related issues including: compliance with the
Wisconsin Department of Natural Resources (WDNR) Stormwater Permit-, stormwater pollution management
assessments, and other related topics at the City's discretion.
Budget and Schedule
This agreement is intended for use as a general master services account project contract for stormwater management
assistance to the Department of Public Works, under which services will be authorized and invoiced on a task by task
basis. For each project/task request for stormwater management support, AECOM will complete a Project
Authorization/Work Order Form (attached) containing the scope of work and estimated costs. The Authorization Form
will be submitted for approval to Mr. Rabe or other appropriate personnel in the Department of Public Works. Upon
receipt of the authorized Work Order, AECOM will set up a task under this authorized AECOM project contract. This
AECOM project contract will be considered complete when all work and deliverables for the authorized Work Orders
in CY2019 has been completed and submitted.
If services to be provided under this proposal require the agents, employees, or contractors of AECOM to enter onto
the project site, the City shall provide right -of -access to the site to AECOM, its employees, agents, and contractors, to
conduct the planned field observations or services.
Based upon the above scope of services, and as discussed with the City, the estimated budget for this project contract
is $30,000. The services described in this proposal will be provided on a time and materials basis and in accordance
with the approved conditions of the 2009 City of Oshkosh Negotiated General Conditions of Service, which are
expressly incorporated into, and are an integral part of our contract for professional services. AECOM can begin
providing these services immediately upon receipt of the signed Authorization Form (attached).
KAPROPOSAL\City of Oshkosh\OPP-882542_2019 On -Call Stormwater\OPP-882542_2019 On -Call
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/'"�� Delivered.
If you have any questions or need to clarify a point, please call Paul Timm at 920-716-1338.
Yours sincerely,
AY,COM Technical Services, Inc.
Paul F. Timm __5 CA,
Account Manager
Enclosures: Authorization
Project Authorization ("Work Order")
C
OeViknBlrem, P.E.
Associate Vice President
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AECOMImagine it.
Delve ed.
Authorization
November 2, 2018
558 N Main Street
Oshkosh, Wisconson 54901
920.236.6710
I hereby certify that the necessary provisions have been made to pay the liability which will accrue under this contract.
I hereby authorize AECOM to proceed with the scope of work for the Agreement for Stormwater Management
Assistance during the 2019 Calendar Year for the City of Oshkosh Department of Public Works as described in
AECOM's proposal number OPP-882542 dated November 2, 2018, with a budget authorization of $30,000 under the
terms and conditions specified in the proposal.
Signature
Mark A Rohloff
Print Name
City Manager
Title/Organization
Signature
Pamela R. Ubrig
Print Name
City Clerk
Title/Organization
Signature
Lynn A. Lorenson
Print Name
City Attorney
Title/Organization
Signature
Trena Larson
Print Name
Director of Finance
Title/Organization
Date
Date
ate
Date
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PROJECT AUTHORIZATION NO.
("Work Order")
Owner: City of Oshkosh Department Public Works
Authorized Office: 215 Church Avenue P.O. Box 1130 Oshkosh Wisconsin 54903-1130
Authorized Representative: James Rabe, P.E., CPESC, Director of Public Works
City of Oshkosh Purchase Order No.:
AECOM Project No.:
The authorizing office requires performance of the following described Services:
(List Services or attach AECOM Proposed Scope of Work, which has been accepted by client)
Form of Compensation:
® Time and Materials: $
Additional Terms and Conditions (List any additional terms or conditions required):
558 N Main Street
Oshkosh, Wisconson 54901
920.236.6710
Authorized Services shall be performed in accordance with the terms and provisions ofAECOM's Proposal
OPP-882542 for Stormwater Management Assistance during the 2019 Calendar Year for the City of Oshkosh
Department of Public Works, dated November 2, 2018. This Project Authorization shall be effective only upon date of
signature of an authorized representative of the City of Oshkosh.
AECOM Technical Services, Inc.
City of Oshkosh Department of Public Works
Authorized Representative Signature Authorized Representative Signature
Authorized Representative Name
Date:
Project Budget Tracking:
Authorized Representative Name
Total Project Budget $30,000.00
Project Authorization No. 1 (Name) Amount
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