HomeMy WebLinkAbout13. 18-574 NOVEMBER 27, 2018 18-574 RESOLUTION
(CARRIED 7-0 LOST LAID OVER WITHDRAWN )
PURPOSE: APPROVE PROFESSIONAL SERVICE AGREEMENT WITH
AECOM FOR DESIGN, ENGINEERING, PERMITTING, AND
CONSTRUCTION DOCUMENTATION FOR LAKESHORE
RIVERWALK ($176,845)
INITIATED BY: COMMUNITY DEVELOPMENT
BE IT RESOLVED by the Common Council of the City of Oshkosh that the proper
City officials are hereby authorized to enter into and take those steps necessary to
implement an appropriate professional services agreement with AECOM for the design,
engineering, permitting, and construction documentation for Lakeshore Riverwalk in the
amount of$176,845.00.
Acct No. 0323-0740-7216-04910 Property/Equipment Fund- Land Improvement
TO: Honorable Mayor and Members of the Common Council
FROM: Allen Davis, Community Development Director
DATE: November 20, 2018
RE: Approve Professional Service Agreement with AECOM for Design, Engineering,
Permitting and Construction documentation - Lakeshore Riverwalk ($176,845)
BACKGROUND
The City is required to complete construction of the lakeshore riverwalk from the Tribal
Heritage Trail east to Punhoqua Street in 2019 as part of the Oshkosh Corporation Global
Headquarters Development Agreement. The Community Development Department solicited
a Request for Qualifications (RFQ) for this project earlier this fall, and received five Statements
of Qualifications from Wisconsin engineering firms. Based on the review of the qualifications
of the firms and selection criteria, City staff is recommending the award of the professional
services agreement to AECOM.
The Wisconsin Department of Natural Resources (WisDNR) has tentatively granted the City of
Oshkosh about $793,000 which should fund about half the cost of this riverwalk segment. The
balance of the project will be funded by a $600,000 Oshkosh Corporation donation and
$200,000 in land sales proceeds from Lakeshore.
ANALYSIS
The proposed Agreement is based on an hourly contract, not to exceed $176,845. Specific
elements of the services to be performed for the project are:
• Final Construction drawings and Plan Specifications
• Permitting - WisDNR and Army Corps of Engineers, as required.
• Bidding
• Construction survey stake out
• Construction observation/documentation
• Civil/Structural engineering, as needed
• Environmental/geotechnical engineering, as needed
City Hall, 215 Church Avenue P.O. Box 1 130 Oshkosh, WI 54903-1130 920.236.5000 http://www.ci.oshkosh.wi.us
• Grant reporting/documentation as needed.
It is anticipated that the riverwalk construction will be bid in late winter, construction would
start in the spring, and construction will be complete east to Punhoqua Street in 2019. The
timing for design, bidding and construction is critical in order to stay on schedule according to
the Oshkosh Corporation Global Headquarters Development Agreement.
FINANCIAL ANALYSIS
The hourly rates charged by AECOM are not the highest, nor are the fees the lowest. The cost
of these professional services was included in the Lakeshore riverwalk project originally listed
in the adopted 2019 Capital Improvement Plan for the Oshkosh Corporation Global
Headquarters. The design and permitting fees are reimbursable expenses for WisDNR grant
administration purposes.
RECOMMENDATION
The City Council approves the proposed Professional Services Agreement with AECOM for
$176,845.
Submitted,
Allen Davis
Community Development Director
Approved:
Mark A. Rohloff
City Manager
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 920.236.5000 http://www.ci.oshkosh.wi.us
Proposal for Design, Engineerng, Permitting and Construction Documentation and Management
Lakeshore Riverwalk Project
City of Oshkosh, Wisocnsin
AECOM Technical Services, Inc. (AECOM) is pleased to present the City of Oshkosh (City) with the following
proposal. We understand that AECOM was selected to provide this proposal based on a City staff review of our
Statement of Qualifications (SOQ) for Professional Services for the Lakeshore Riverwalk Project — Design,
Engineering, Permitting and Construction Documentation/Management and other SOQs that were submitted by
several consultants on October 15, 2018.
This document presents our understanding of the project and information regarding the following:
• AECOM's Background and Oshkosh Presence
• Project and Community Understanding
• Experience and Project Examples
• Permitting Experience
• Grant Requirements and Administration Experience
• Project Approach and Proposed Scope of Work
• Key Project Staff and Project Fees
Background and OshkoshPresence
AECOM is a worldwide, multi -disciplined engineering and consulting services firm that serves municipal, industrial
and institutional clients nationally and worldwide. AECOM has maintained a strong and growing office in Oshkosh,
Wisconsin since 1976; AECOM is proud to have served the City on multiple fronts over the past 42 years. The
Oshkosh office is currently comprised of 20 full time -staff that provide construction management, civil engineering,
geotechnical engineering, environmental engineering and environmental compliance services. More than 200
additional staff in our Milwaukee, Green Bay, Middleton and Stevens Point, Wisconsin offices can be called upon to
support the AECOM Oshkosh team. Several members of our team grew up in the area and still reside within the City
of Oshkosh. For over 10 years, our Oshkosh office has been located on North Main Street, within walking distance of
Oshkosh City Hall. This centralized location within the City allows our team to provide rapid response to projects,
including attending meetings at City Hall.
AECOM specializes in design, bidding assistance, construction documentation, environmental services and material
testing. By providing these services locally, the City receives:
• A streamlined, cost-effective approach;
• Consistent design goal understanding and implementation;
• Rapid response to unanticipated project conditions; and
• Elimination of multiple contracts and service providers on projects.
Our high level of familiarity and understanding combined with our office location, skill of our local and Wisconsin -
based staff, extensive project experience and site knowledge is instrumental in the success of the projects.
AECOM brings additional value by reviewing multiple City projects' objectives and site knowledge of the area to
facilitate reuse of materials, project symmetry and disposal of excess materials in an effort to reduce costs and
provide cost savings and benefits to the City. An example of a past success was AECOM facilitating the beneficial
reuse of the concrete and masonry material from the demolition of the former Buckstaff facility. The beneficial reuse
of this material as base course provided a substantial savings on disposal of this material and additional savings on
the use of the material in lieu of imported material on other City construction projects. This material was successfully
utilized on the South Shore Riverwalk project.
K:\PROPOSAL\City of Oshkosh\OPP-786325_Lakeshore Pedestrian Trall\Proposal for AECOM
Design & CM\OPP-786325_Lakeshore Riverwalk Design & CM Proposal.docx 1
Proposal for Design, Engineerng, Permitting and Construction Documentation and Management
Lakeshore Riverwalk Project
City of Oshkosh, Wisocnsin
Other potential cost or time saving ideas that we envision could be implemented on the Lakeshore Riverwalk project
include:
• Have City staff self -perform any surveying services required. AECOM has successfully worked with City survey
crews on multiple past projects to obtain the required topographic information to complete design and stake -out
for construction. This work is critical for the design process and is important to collect prior to winter conditions.
• Have the Subsurface Geotechnical Evaluation completed by the drilling firm selected for the 2019 CIP Street
Improvement Program. By using a firm already under City contract, time will be saved at the early stages of the
project.
• Transport all excess topsoil/fill to the Kienast-Paulus Quarry site to be incorporated into the future Landfill Gas
System project. The Landfill Gas System project will require a substantial amount of imported topsoil. Excess
topsoil or fill from the Lakeshore Riverwalk project will likely save the cost of disposal and purchase of topsoil
related to the two projects.
• Combine this project with the proposed Rainbow Park Multimodal trail project as a phased approach. This will
save on duplicate bidding documents and efforts. In addition, the expanded size of the project may attract
additional bidders. We anticipate that both projects will have grant bidding requirements.
• Combine this project with the proposed baseball diamond reconstruction on the corner of Rainbow Drive and
Punhoqua Street. The baseball diamond reconstruction requires filling and regrading prior to construction of the
new infield. There are potential cost savings related to combining the potential regulatory permits and site
grading, as all the equipment required will already be mobilized for construction of the Riverwalk.
These ideas are just examples of the thought process AECOM's staff invests into all of the City's projects. The
project type, timing, funding and grant requirements all dictate the possibility or effectiveness of any of the above
ideas.
The proposed Lakeshore Riverwalk segment will be positioned along the northern property boundary of the former,
municipally owned, Lakeshore Golf Course site. Oshkosh Corporation recently acquired a portion of the former
Lakeshore Golf Course for development as their new World Headquarters campus. The property has been divided
into two (2) separate lots. The City will retain approximately 65.56 acres of the original 98.37 acre lot, with the
remaining 32.81 acre area to be used by Oshkosh Corporation for their Global Corporate Headquarters. The City -
retained portion of the site will be redeveloped into a new City park.
There are mapped wetlands in various locations on the site and along the entire border of the Fox River. Some of the
former golf course ponds, along with a new pond, will be utilized for the new park, street improvements, and Oshkosh
Corporation development storm water management. The current plan for storm water management is to discharge
overland to the Fox River.
This change in use of the property has been a controversial topic for the City. The development of the Lakeshore
Riverwalk and park is critical to meet the site redevelopment plan, the Oshkosh Corporation developer's agreement,
and public acceptance.
Included in this document is AECOM's recommendation regarding community outreach. A presentation via a work
shop with the Advisory Park Board, Oshkosh Plan Commission and Common Council is recommended. The
workshop should occur in the planning and design phase of the project. This would allow for consideration of any
comments and ideas received from the City boards and community, and help build project consensus and
demonstrate a willingness to consider public input on the project.
We have included a summary of likely challenges for the project and AECOM's proposed approach in the Project
Approach and Scope of Work section.
K:\PROPOSAL\City of Oshkosh\OPP-786325_Lakeshore Pedestrian Trail\Proposal for AECOM
Design & CM\OPP-786325_Lakeshore Riverwalk Design & CM Proposal.docx 2
Proposal for Design, Engineerng, Permitting and Construction Documentation and Management
Lakeshore Riverwalk Project
City of Oshkosh, Wisocnsin
EE�� MITI
AECOM has extensive experience in providing concept planning, design, grant writing, bidding documents, and
construction management on Riverwalk projects. Examples of our similar project experience are included in the
attachments. The City of Manitowoc, Wisconsin and City of Watel
experiences with these types of projects outside of the City of
Oshkosh, Wisconsin.
The Oshkosh AECOM team has extensive experience in all
aspects of the already completed segments of the Riverwalk
system in Oshkosh. AECOM has been working with the City
since 2005 in developing, designing, permitting, providing grant
assistance, and construction management of the Riverwalk
system. Our Oshkosh team has been a consistent part of all of
these projects. We have attached a brief summary description
of the Oshkosh Riverwalk system we have been involved with.
All of the Riverwalk projects have met grant reimbursement
criteria which lead to 100% maximization of grant funds.
We have project specific experience with the Lakeshore
Riverwalk project. AECOM previously assisted the City in
developing several concept plans and opinions of probable
cost during the development of the overall site plan. The final
concept plan was refined into 30% design plans and opinion of
probable cost, and included in the Stewardship Grant
application. During the completion of this work, AECOM staff
have visited the site on several occasions to document the
existing vegetation and storm water flow patterns. AECOM has
completed preliminary discussions with Winnebago County and
the Wisconsin Department of Transportation (WisDOT)
regarding the easement required for the proposed bridge
connection to the Heritage Trail Parkway.
r
AECOM has a very good relationship with the Wisconsin Department of Natural Resources (WDNR) (Storm water,
ERRP, VPLE and Solid Waste Groups), the U.S. Army Corps of Engineers (USCOE), and the U.S. Coast Guard
(USCG). We have assisted in obtaining numerous permits from all the regulatory agencies in and around the
Oshkosh area related to new public and private developments, parking lot reconstructions, and Riverwalk's.
Specifically for the Oshkosh Riverwalk system, we have worked closely with the various regulatory agencies in
permitting the Riverwalk system. Our team has been instrumental in securing multiple WPDES General Permits,
Chapter 30 and General permits from the WDNR, the USCOE, and one permit from the USCG for construction of the
Riverwalk system. Each permit has been complex and has varied due to existing conditions, a variety of Riverwalk
designs and proposed shoreline treatments or docks, and by the various regulatory agencies claim of ultimate
jurisdiction. The permits we have successfully obtained have allowed approximately 1.5 miles of continuous
Riverwalk pathway with construction of a bathroom, parking lot, bridge over navigable water way, dredging of the Fox
River, addition and/or reconstruction of multiple storm sewer outfalls, construction of docks, installation of sheet pile
sea walls, rip -rap revetments, fishing pier reconstruction, construction of board walk over wetlands, and coir -log
shoreline improvements.
We have site specific experience dealing with the wetlands on the former golf course as AECOM secured the
disturbance of wetlands permits from the WDNR and USCOE for the construction of the Mary Jewell Sanitary Lift
Station and Park Shelter which was completed in September, 2018.
We anticipate the Lakeshore Riverwalk project to require the following permits:
WPDES Discharge Permit (Notice of Intent to disturb more than one acre)
KAPROPOSAL\City of Oshkosh\OPP-786325_Lakeshore Pedestrian Trail\Proposal for AECOM
Design & CM\OPP-786325_Lakeshore Riverwalk Design & CM Proposal.docx 3
Proposal for Design, Engineerng, Permitting and Construction Documentation and Management
Lakeshore Riverwalk Project
City of Oshkosh, Wisocnsin
As has been successfully used on previously Riverwalk project segments, AECOM anticipates that the following
items or activities will be developed for the bidding process:
Project Manual (to be uploaded onto the Quest System for distribution to interested bidders). This will contain:
— Bidding and Contract Documents (EJCDC, Davis Bacon Wage Standards (grant requirement) and City
Standard Specifications will be utilized).
Technical Specifications.
Bid Form.
Pre -Bid Meeting (Recommend because of the need to express the construction project challenges to bidders)
— Prepare a draft bid invitation, which the City will publish as an advertisement for bids.
— Answer Contractor questions during bidding.
— Prepare Addendum, if needed.
— Prepare meeting agenda and minutes.
Review bidding results and provide a Contractor selection recommendation via email.
Deliverables: 95% bidding documents will be provided in electronic format to the City for review. 100% Project
bidding documents consisting of one (1) plan set and project manual will be provided in electronic format for upload to
Quest.
AECOM will provide a part-time Resident Project Representative (RPR) services. Our budget assumes a
construction time frame of 16 weeks. AECOM will provide a RPR and on-site testing staff as -needed to document
construction. Field and laboratory testing will be provided as necessary to document compliance or noncompliance
with project plans and specifications. In addition, we will work with the City and contractor on contract administration
issues. A summary of tasks is provided below
AECOM's past experience with construction documentation/management of Riverwalk projects indicate that the
following services are needed to successfully complete the project and maintain Grant reimbursement eligibility:
• Provide as needed or part-time Resident Project Representative (RPR) services during construction events as
project requirements dictate to evaluate and document compliance with the Construction Documents.
• Provide on-site material testing staff as -needed to document construction and compliance or noncompliance
with project plans and specifications.
• Coordinate with survey crews to provide stakeout locations and cut sheets for Contractor's use during
construction.
• Review contractor's progress schedule, schedule of submittals/submissions, and schedule of values prepared
by contractor, and consult with the City concerning their appropriateness.
• Review contractor submittals and material samples for conformance with contract documents.
• Maintain correspondence files, reports of job conferences and meetings, shop drawings and sample
submissions, reproductions or original contract documents including all addenda, change orders, field orders,
and additional drawings issued subsequent to the execution of the contract.
• Maintain reports for the construction contractor activities; weather conditions when on the job site; data relative
to questions of extras or deductions; list of visiting officials, representatives of manufacturers, fabricators,
suppliers and distributors; daily activities; decisions; observations in general; and specific observations in more
detail as in the case of observing test procedures.
K:\PROPOSAL\City of Oshkosh\OPP-786325_Lakeshore Pedestrian Trail\Proposal for AECOM
Design & CM\OPP-786325—Lakeshore Riverwalk Design & CM Proposal.docx 6
Proposal for Design, Engineerng, Permitting and Construction Documentation and Management
Lakeshore Riverwalk Project
City of Oshkosh, Wisocnsin
Review applications for payment from the contractor for compliance with the established procedure for their
submission, and forward with recommendations to the City noting, in particular, relation to the schedule of
values, work completed, materials and equipment delivered at the site, but not incorporated in the work.
Provide vehicles, necessary equipment, and material for inspection. Conduct a final inspection in the company
of the City and contractor, and prepare a final list of items to be completed or corrected.
Provide an As -Built Construction Documentation as -built surveyed data.
Deliverables: AECOM will provide As -Built Record Drawings for the project. One hard copy and electronic copy.
AECOM will prepare graphics, construction cost estimates and review as required to assist the City in administering
the grant. The bid cost summary will be broken into grant eligible components. Project cost recording will be
maintained to follow grant reimbursement submittal requirements. We will work with City staff and the Contractor to
obtain the required documentation of construction costs to be submitted to the grant regulatory agency. AECOM will
notify City staff on the Contractor's anticipated work schedule including subcontractors in an effort to assist the City
with sufficient notice to complete the required on-site grant wage rate interviews.
A budgetary allowance is included for layout work associated with walkway alignments, grading and electrical
features. We have included six (6) 8 -hour trips to the site in the budget, along with survey data set up, associated
truck and equipment rental.
Please note if the construction schedule changes, AECOM reserves the right to submit an amendment request for
consideration to increase or decrease the budget based on the actual Construction Schedule. As always, AECOM
will only bill for actual time incurred.
Deliverables: As -Built Record Plan Set prepared from site observations, survey and contractor's red -lined set.
The following highlights challenges (C) anticipated to be encountered through the duration of the project and
AECOM's Approach (A).
(C) The schedule is anticipated to include two separate construction phases to be in compliance with the developer's
agreement with Oshkosh Corporation. The main hurdle is working in conjunction with the Oshkosh Corporation
facility that is currently being constructed with site access and completion of the Riverwalk dates as the main topics of
concern.
(A) AECOM proposes to work closely with City and Oshkosh Corporation staff to minimize the impact to the
construction of the Oshkosh Corporation facility. The construction schedule and site access will be reviewed,
negotiated, and approved by all stake holders prior to commencement of the project. The ultimate goal is to complete
the entire Lakeshore Riverwalk construction by October 1, 2019 with the initial phase by July 1, 2019; We
understand these dates are critical based on the developer's agreement with Oshkosh Corporation. In addition,
AECOM intends to prepare a detailed schedule of milestones or critical path items, which will layout a pathway for a
successful project completed on time.
(C) The permit process with WDNR and USCOE can take a considerable amount of time. A minimum of 30-45 days
should be anticipated for a review time after submittal to the regulatory agencies.
K:\PROPOSAL\City of Oshkosh\OPP-786325_Lakeshore Pedestrian Trail\Proposal for AECOM
Design & CM\OPP-786325_Lakeshore Riverwalk Design & CM Proposal.docx 7
Proposal for Design, Engineerng, Permitting and Construction Documentation and Management
Lakeshore Riverwalk Project
City of Oshkosh, Wisocnsin
(A) Based on our extensive Riverwalk experience we propose to meet with the regulatory agencies early in the
project at the site to discuss the project and verify any concerns they may have with permitting the project. We will
discuss solutions and modify the concept plan accordingly in an attempt to expedite the permit review process.
(C) The Lakeshore Riverwalk construction access will likely by limited
to the east end of the project. The west end of the project is limited by
the HWY 41 corridor drainage ditch and an extended landscaped area
from the parking lot of the La Quinta Inn & Suites to the pathway
location. In addition, a premanufactured bridge is anticipated to be
installed to connect to the Heritage Parkway Trail. This bridge will
likely be pre -constructed in one piece and require semi -truck access
for delivery.
(A) A possible solution is to allow construction of a temporary access
road on the west end of the project to facilitate pathway and bridge
construction. This access road could eventually be converted into an
extension of the lake shore path as part of the development of the new
parkland area. In addition, this access point should reduce the amount
of construction vehicles on the east end of the project that may
interfere with the Oshkosh Corporation facility construction.
Retaining Upland Trees and Shore Line
Vegetation
(C) The tree and vegetation growth along the anticipated pathway is
well established along both the shoreline and immediately upland.
(A) We propose to minimize any tree and vegetation impacts by
adjusting the location of the pathway to avoid as much as possible.
Possible relocation of trees maybe considered also as an option. We
do not anticipate improvement to vegetation and shoreline along the
Lake shore, with the exception of normal maintenance activities that
have been previously completed by City staff during the former golf
course operation.
(C) The redevelopment of the former Lakeshore Golf Course is very controversial. We anticipate the location and
aesthetics of the Lakeshore Riverwalk and park development will be highly scrutinized and commented on.
(A) We propose a work shop to include the Advisory Parks Board, Plan Commission and Common Council members
be considered during the design phase of the project in an attempt to build consensus on the final design and
aesthetics. The more stakeholder input we solicit will likely generate a more positive opinion of the final project.
KAPROPOSAL\City of Oshkosh\OPP-786325_Lakeshore Pedestrian Trail\Proposal for AECOM
Design & CM\OPP-786325_Lakeshore Riverwalk Design & CM Proposal.docx 8
Proposal for Design, Engineerng, Permitting and Construction Documentation and Management
Lakeshore Riverwalk Project
City of Oshkosh, Wisconsin
(C) The wetland delineation indicates a narrow strip of wetlands
along the shoreline of the Lake and in various locations on the
site.
(A) We propose to avoid wetland disturbance by positioning the
Lakeshore Riverwalk a minimum of 10 feet upland of the
wetlands. This will avoid impacting the wetland area and the
necessity of obtaining WDNR and USCOE wetland disturbance
permits. A possible design element is to provide an elevated
boardwalk viewing area to allow access to the Lake shore. This
use of elevated boardwalk over wetland areas to avoid
disturbance approach will likely be approved by the WDNR and
USCOE. We successfully used this approach on the recently
completed South Shore Riverwalk section. There are also
wetlands in various locations on the site; therefore, we also highly recommend the WDNR and USCOE be included in
the initial design phase of the project in an effort to identify any concerns they may have for the project. This
approach has been highly successful in identifying regulatory concerns and possible solutions on all previous
Riverwalk projects.
(C) Coordinating with WisDOT and WDNR to gain permission to connect to Tribal Heritage Crossing Trail.
(A) AECOM is aware of initial discussions with Winnebago Count to verify WisDOT ownership of the trail. In addition,
we anticipate that the WDNR may require permission or a permit to connect the pathway. Our approach will be to
verify ownership and communicate the necessary information to facilitate the permit. At a minimum, we anticipate a
Work in Right-of-way permit to be required.
K:\PROPOSAL\City of Oshkosh\OPP-786325_Lakeshore Pedestrian Trail\Proposal for AECOM
Design & CM\OPP-786325_Lakeshore Riverwalk Design & CM Proposal.docx 9
T
City Multimodal Trail connection tor Zi `
yy 1
Proposed 2,550 foot long,
the Tribal Heritage Crossing of the �"'� i
!
WIOUWASH completed by 2019. 1
14-foot Wide Asphalt
'� ,"% Multimodal trail from
STH 21/Oshkosh Ave.
to Former Lakeshore
Municipal Golf Course
Property.
r l
Future Si i
Oshkosh Cor i btu
Global Hea a
J }
tQ
J, i
0.I
1 N41
_nb ...�, _
❑sh ash A4o _ ............
Connection to the City's
Riverwalk Trail System via
Oshkosh Avenue Bridge
6shha'fuu
ti��r1,
��
I Sca le: I'=209'
NORTH
Tribal ��ri.aga, Crossing Cunntctiulll
N
1in= 0.09 mi
to s,m 1h� ush �Avtmut), City �f Oshk2)sh, Wisconsin
10s
1 in= 500ft
�
The City Oshkosh GIS data for its They the location boundaries
feature
of creates and maintains maps and own use. may show approximate relative of property, and other
from a variety of sources. These map(sydatasets are provided for information purposes only and may not be sufficient or appropriate for legal, engineering, or surveying
Printing Date: 1/9/2018
Oshkosh
purposes. They are provided "AS-IS" without warranties of any kind and the City of Oshkosh assumes no liability for use or misuse. Any flood information shown on this map
DOES NOT represent the official adopted FEMA boundaries. It is the responsibility of the userto determine flood boundaries from the existing Flood Insurance Rate Maps.
Prepared by: City of Oshkosh, WI
FIGURE B.2
[�AI:F.iG1771,1� fii7 EF.4iL1i9F.T11:i:_71i1711,11f7i71F71[I