HomeMy WebLinkAbout05. 18-566 NOVEMBER 27, 2018 18-566 RESOLUTION
(CARRIED 7-0 LOST LAID OVER WITHDRAWN )
PURPOSE: APPROVE 2018 OPERATIONS BUDGET AMENDMENT AND AWARD
BID TO OSHKOSH FIRE AND POLICE EQUIPMENT INC. FOR
BREATHING AIR COMPRESSOR AND FILL STATION FOR
OSHKOSH FIRE DEPARTMENT ($37,400.00)
INITIATED BY: PURCHASING
WHEREAS, the Common Council has adopted the 2018 Operations Budget,which is on
file in the Office of the City Clerk and available for public inspection; and
WHEREAS, it is necessary to amend the 2018 Budget to apply funds from Fire Safety
Fund Balance for the purchase of breathing air compressor and fill station for the Oshkosh Fire
Department and
WHEREAS, the City of Oshkosh has heretofore advertised for bids for breathing air
compressor and fill station for Oshkosh Fire Department; and
WHEREAS, upon the opening and tabulation of bids, it appears that the following is
the most advantageous bid:
OSHKOSH FIRE AND POLICE EQUIPMENT INC.
175 Indian Point Road
Oshkosh, WI 54901
Total Bid: $37,400.00
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the 2018 Operations Budget, on file in the City Clerk's Office,is hereby amended
with adjustments as listed in attached Amendment 14.
BE IT FURTHER RESOLVED by the Common Council of the City of Oshkosh that the
said bid is hereby accepted and the proper City officials are hereby authorized and directed to
enter into an appropriate agreement for the purpose of same, all according to plans,
specifications, and bid on file. Money for this purpose is hereby appropriated from:
Acct. No. 0217-0230-7204
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
Trena Larson, Finance Director
DATE: November 19, 2018
RE: Budget Amendment /Award Bid to Oshkosh Fire and Police Equipment Inc. for Breathing
Air Compressor and Fill Station for Oshkosh Fire Department ($37,400.00)
BACKGROUND
The Oshkosh Fire Department has one compressor and fill station capable of filling self-contained
breathing apparatus (SCBA) and self-contained underwater breathing apparatus (SCUBA) cylinders.
The current compressor is over twenty years old and has outlived its useful service life. The compressor
has ongoing maintenance issues due to its age and replacement parts are difficult to obtain and/or
unavailable. A functional and dependable compressor and fill station are essential to maintaining OFD
operations and readiness. This bid includes the removal of the current unit and the installation of the
new compressor, controller and fill station.
ANALYSIS
Working with staff, Purchasing prepared bid specifications for this project. The bid was advertised in
the newspaper and on Onvia DemandStar. Bids were due November 8, 2018. The bid tab is attached.
Based on the bid review, it was the consensus of city staff that the low bid received met all the minimum
bid requirements.
FISCAL IMPACT
This purchase was not anticipated in the Fire Safety Fund, so a Budget Amendment is required. The
fiscal impact of this bid is $37,400.00. Fund balance will be applied for this purchase. This purchase will
be charged to 0217-0230-7204.
RECOMMENDATION
Purchasing recommends the Common Council award this bid to Oshkosh Police and Fire Equipment
Inc.
Respectfully Submitted,
Jon G. Urben
General Services Manager
Respectfully Submitted,
Trena Larson
Finance Director
Approved:
Mark A. Rohloff
City Manager
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 http://www.ci.oshkosh.wi.us
FIRE/SAFETY (0217)
PROPOSED AMENDMENT: 11.27.18 Res 18 -XX
Add: Breathing Air Compressor and Fill Station
2018 Budget Amendments
Account Description(s):
Machinery & Equipment 7204
Fund Balance $37,400 $ 37,400
Im
Amendment 14
37,400
BID TAB
BREATHING AIR COMPRESSOR AND FILL STATION
FOR THE CITY OF OSHKOSH FIRE DEPARTMENT
BIDS OPENED NOVEMBER 8, 2018
NAMES OF BIDDERS
BID
BID BOND
PREQUAL
5 Alarm Fire & Safety
350 Austin Circle
$42,254.75
YES
YES
Delafield WI 53018
Oshkosh Fire and Police Equipment Inc
175 Indian Point Road
$37,400.00
YES
YES
Oshkosh WI 54901
FIRE/SAFETY (0217)
Add: Breathing Air Compressor and Fill Station
2018 Budget Amendments
Description(s):
7204
Fund Balance $37,400 1 $ 37,400
Amendment 14
37,400