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Home My WebLink About10-16-2018 Minutesi- QR /% CA III[�11111�nu' DOWNTOWN OSHKOSH BID BOARD MINUTES citv fw DiO Uffo in October 16, 2018 Oshkosh ,o 3,HK0s�-11 PRESENT: Megan Lang, Kris Larson, Sandy Prunty, Kay Bahr, Chanda Anderson, David Sparr, Andy Ratchman, David Krumplitsch, Marlo Ambas, James Evans EXCUSED: Jim Stapel, Benjamin Rennert STAFF: Cassie Daniels - BID Manager, Jeffrey Nau - Associate Planner OTHERS: Allen Davis - Director of Community Development, Michael Cooney - Oshkosh Saturday Farmers Market, Frederick Siemers - Leadership Oshkosh/Choice Bank I - CALL TO ORDER Chair Lang called the meeting to order at 8:04 a.m. and a quorum was declared present. II - APPROVE MINUTES OF SEPTEMBER 18, 2018 MEETING Sandy Prunty noted on page three that the reference to the Wisconsin Herd, Herd was misspelled as "Heard". There was no further discussion on this item. Sandy Prunty motioned to approve the minutes of the September 18, 2018 meeting as amended. Andy Ratchman seconded the motion which passed unanimously. III - POLICING/TRAFFIC/PARKING ENFORCEMENT ISSUES/SECURITY CAMERA UPDATE No one from the Oshkosh Police Department was present. Chair Lang commented they were still waiting for the downtown security camera inventory. There was no further discussion on this item. IV - APPROVE RETENTION FUND GRANT IN THE AMOUNT OF $611.00 FOR ESCAPE OSHKOSH,146 ALGOMA BOULEVARD, SUITE C BID Manager Daniels provided background information and distributed a rendering of a proposed sign for Escape Oshkosh. She added the BID Beatification Committee recommended approval for the grant at its November 2, 2018 meeting. Chair Lang stated she would abstain from the vote as she is a part owner of the subject property. Kris Larson motioned for approval of the Retention Fund Grant in the amount of $611.00 for Escape Oshkosh, 146 Algoma Boulevard, Suite C as presented. Sandy Prunty seconded the motion which passed 9-0-1 (Abstain - Lang). i- QR /% CA III[�11111�nu' DOWNTOWN OSHKOSH BID BOARD MINUTES citv fw DiO Uffo in October 16, 2018 Oshkosh ,o 3,HK0s�-11 V - APPROVE OCTOBER, 2018 MONTHLY FINANCIAL REPORT/TRANSFER(S) FROM RESERVES Ms. Daniels informed the Board that $4,500.00 needs to be transferred from reserves to the Beautification/Holiday budget for the Herd banners and $563.50 from Reserves to Advertising. This will clear out the reserve fund for 2018. Ms. Daniels also said she hopes the city will change their accounting policy to allow the BID to utilize funds received in 2019 instead of being locked in reserves until the following year. David Sparr motioned for approval of October's Financial Report and the transfers of $4,500.00 from Reserves to Beatification/Holiday and $563.50 from Reserves to Advertising as presented. Kris Larson seconded the motion which passed unanimously. VI - APPROVE 2019 BID OPERATING PLAN (INCLUDING AMENDED BYLAWS) AND 2019 BUDGET Chair Lang informed the Board that the BID Budget Committee discussed increasing the size of the BID Board from ten to thirteen regular members and retaining the two alternate positions. She added she has heard there is interest in joining the Board, however, there has been little turnaround and felt there should be an opportunity for others to join. Kris Larson motioned to amend the BID Bylaws to change membership from ten (10) regular members plus two (2) alternates to thirteen (13) regular members plus two (2) alternates. Mr. Larson said he would like to see more involvement from existing members. Ms. Anderson said she was in support of the change. Dave Sparr added things have changed since the Board had problems with quorum years ago. Sandy Prunty seconded the motion which passed unanimously. Ms. Daniels distributed copies of the proposed operating plan and budget which had been emailed to the board members previously. Ms. Lang presented anticipated expenditures and proposed 2019 budget to the Board. She commented that the Committee initially considered reducing the $15,000.00 Parking Utility payment by $5,000.00 to fund bump out improvements along N. Main Street. The Committee was reminded of the agreement between the Common Council, city and BID that the BID would continue the $15,000.00 payment and Ms. Lang said the bump out improvements will be budgeted from the reserve fund. Ms. Daniels commented there will be approximately $29,000.00 in reserves at the end of 2018. She added that the September UnWINEd event profited $7,800.00 and together with other events, the BID profited approximately $15,000.00. QR /% CA III[�11111�nu' DOWNTOWN OSHKOSH BID BOARD MINUTES citv fw DiO Uffo in October 16, 2018 Oshkosh Mr. Nau explained the new BID assessment roll to the Board. The BID Budget Committee recommended an increase to the minimum and maximum assessments by 5% to $420.00 and $8,400.00 respectively. This resulted in a nearly 5% increase across the board to the "middle ground" BID assessments when the proposed $140,610.00 budget was applied to the assessment formula. Ms. Anderson commented that she had concerns with funding of the Gallery Walk. She said the events were not well organized and she has not seen increased traffic during the events. Ms. Lang responded the Gallery Walk was relaunched this year and needed support for one more year until it hopefully becomes self-sufficient. Ms. Anderson said she has seen a lot of criticism on Facebook. Ms. Prunty replied the Walk is still trying to rebuild but agreed the numbers are not like they used to be. Mr. Evans added that the Walk will never see numbers like they had when alcohol was permitted. Mr. Sparr commented that there is a lot more to do in the city which may be affecting attendance. Ms. Daniels said she had a meeting with the University scheduled to discuss the future of the Walk. James Evans commented on the Contracted Services that the Ground Guys need some coaching; the Jefferson Parking Lot is looking bad. Chair Lang responded the Beautification Committee can discuss with the Ground Guys and the city. David Sparr motioned to approve the 2019 BID Budget as presented. Kris Larson seconded the motion which passed unanimously. Ms. Lang stated the only change she would like to see with the Operating Plan is that the new members should not be appointed until at least February of 2019. She also said the Board should get the word out and encourage applicants to attend a regular meeting to witness proceedings. Kris Larson motioned for approval of the 2019 BID Operating Plan as amended. Sandy Prunty seconded the motion which passed unanimously. VII - DEFINE GEOGRAPHIC LIMITS FOR ADVERTISING ON DOWNTOWN WEBSITE Ms. Daniels commented the city's central city area does not match Blue Door's Limits. Ms. Lang suggested this should be referred to the BID Advertising Committee. VIII - OSHKOSH SATURDAY FARMERS MARKET UPDATE Mr. Cooney reported there are two more markets for 2018 and a lot of people have been attending even with the bad weather they have been experiencing. He informed the Board that i- QR /% CA III[�11111�nu' DOWNTOWN OSHKOSH BID BOARD MINUTES citv fV DiO Uffo in October 16, 2018 Oshkosh ,o 3,HK0s�-11 there have been issues with Merrill School hosting the Winter Market and the Wisconsin Herd has offered use of the arena for the Market at the same price. He added there are some conflicts with the Herd's game schedule. He also said the Outlet Mall has offered free market space during the month of November. Lastly, Mr. Cooney said that the Market will no longer use printed materials as social media is driving attendance. IX - MURAL GRANT PROGRAMBID SELFIE PROJECT Ms. Daniels informed the Board the Mural Grant Application is ready and the Beautification Committee recommended approval of a $1,000.00 grant for Leif Larson's Mural on Blue Moon CaWs building. She added approval of the grant will be on November's BID agenda. X - UNITY IN COMMUNITY (MAYOR CUMMINGS) Mayor Cummings was not in attendance. There was no discussion on this item. XI - POSSIBLE BID EXPANSION(S) Mr. Nau explained the procedures for possible BID expansion. He stated that a new BID would need to be created and approved by the Common Council, following procedures dictated by state statues. The newly formed BID can then be combined with the Existing BID by amending the current Operating Plan. XII - BID MANAGER AND BID COMMITTEE REPORTS BID Manager Daniels presented a summary of her activities over the past month as outlined in the BID Manager's report, included in the BID packet. Highlights include: • Continuing to prepare for the Holiday Parade Scheduled for Tuesday, November 13f. • Wisconsin Public Service has awarded the BID a $500.00 Downtown Revitalization Grant to support the redesigned Downtown Website • WPS is also a sponsor for the Holiday Parade • The Holiday Parade is over the limit for entries • Working on parade printables • Working on the Breakfast with the Grinch Event • Will be testing Main Street wreath decorations - looking for volunteers to assist Ms. Prunty commented that 360 Breakfast with the Grinch tickets have been sold out of 400. 0 Downtown Trick -or -Treat will be next Wednesday i- QR /% CA III[�11111�nu' DOWNTOWN OSHKOSH BID BOARD MINUTES citv fw DiO Uffo in October 16, 2018 Oshkosh XIII - OTHER BUSINESS Ms. Anderson mentioned that Appleton and Neenah both held a Bazar After Dark event which she heard were very successful. She said the BID could look into doing something similar next summer. Ms. Lang asked if this could be discussed at next month's meeting. XIV - IDENTIFICATION OF AGENDA ITEMS FOR THE NOVEMBER 20, 2018 MEETING Update on BID Committees Bazar After Dark XV - ADJOURNMENT With there being no further business, Sandy Prunty moved for the meeting to be adjourned at 9:14 a.m. David Sparr seconded the motion which passed unanimously. Respectfully Submitted, Jeffrey Nau Associate Planner Planning Services Division