HomeMy WebLinkAbout12. 18-550 NOVEMBER 14, 2018 18-550 RESOLUTION
(CARRIED 6-0 LOST LAID OVER WITHDRAWN )
PURPOSE: AWARD BID TO EWALD'S HARTFORD FORD AND MONROE
TRUCK EQUIPMENT FOR 1 TON 4WD SINGLE REAR
EXTENDED CAB CHASSIS WITH VALVE TURNER FOR THE
WATER DISTRIBUTION CENTER ($85,463.00)
INITIATED BY: PURCHASING DIVISION
WHEREAS, the City of Oshkosh has heretofore advertised for bids for 1 ton single
rear extended cab pickup truck with service body and valve turner for the Water
Distribution Center; and
WHEREAS,upon the opening and tabulation of bids, the following is the only bid:
1 Ton Single Rear Extended Cab Pickup Truck:
EWALD'S HARTFORD FORD
2570 E Sumner Street
Hartford, WI 53027
Total Bid w/trade: $20,825.00
WHEREAS,upon the opening and tabulation of bids, it appears that the following
are the most advantageous bids:
Service Body & Valve Turner:
MONROE TRUCK EQUIPMENT
1151 W Main Ave
DePere, WI 54115
Total Bid: $64,638.00
NOVEMBER 14, 2018 18-550 RESOLUTION
CONT'D
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bids is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same,
all according to plans, specifications, and bids on file. Money for this purpose is hereby
appropriated from:
Acct. No. 0322-1810-7210-05811 Water Capital Fund - Motor Vehicles
Oshkosh
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: November 6, 2018
RE: Award Bid to Ewald's Hartford Ford and Monroe Truck Equipment for 1 Ton 4WD Single
Rear Extended Cab Chassis with Valve Turner for the Water Distribution Center
($85,463.00)
BACKGROUND
The 2018 CIP allocated $90,000.00 for a new 1 Ton single rear extended cab pickup truck with service
truck body and valve turner for the Water Distribution Center. The new unit will replace a 2008 unit
with 72,000 miles. The current unit is at the end of its service life with ongoing front end problems and
engine emissions issues.
ANALYSIS
Working with the Public Works Mechanics Manager, Purchasing prepared bid specifications for this unit.
The bid was posted on Onvia DemandStar. Bids were due October 17, 2018. The bid tabs are attached.
Based on the bid review, it was the consensus of City staff that the low bid for the truck and the low bid
for the service body met the minimum bid requirements. The low bid for the pickup truck was
contingent upon an October 31, 2018 order submittal. In consideration of the opportunity to save
$8,259.00 with the low bid, and with approval by the City Manager, staff placed the order for the pickup
truck, with the anticipation that the Council would approve this bid retroactively.
FISCAL IMPACT
With trade-in the low bid for the truck is $20,825.00. The low bid for the service body is $64,638.00.
Combining both bids to complete the unit the total fiscal impact is $85,463.00. The 2018 CIP allocated
$90,000.00 for the unit. The Mechanics Division will install seat covers, floor mats and a computer stand
in the unit for an additional $1,039.37. This project will be charged to A/N# 0322-1810-7210-05811.
RECOMMENDATION
Purchasing recommends the Common Council award the truck bid to Ewald's Hartford Ford for
$20,825.00 and award the service body and valve turner bid to Monroe Truck Equipment for $64,638.00.
Respectfully Submitted,
r
Jon G. Urben, General Services Manager
Approved:
Mark A. Rohloff, City Manager
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 http://www.cl.oshkosh.wi.us
BID TAB
1 TON 4WD SINGLE REAR EXT CAB CHASSIS
FOR WATER DISTRIBUTION CENTER
BIDS OPENED OCTOBER 17, 2018
TRADE
DELIVERY
NAMES OF BIDDERS
BID
2008
BID WITH TRADE
Ford F350
TERMS
L&S Truck Center
2019 Ford F350
120 -160 Days
330 N Bluemound Road
$36,584.00
$7,500.00
$29,084.00
Net 30 Days
Appleton WI 54912
Ewald's Hartford Ford
2019 Ford F350
eowloliu vary due to paint
2570 E Sumner Street
$33,825.00
$13,000.00
$20,825.00
Net 30 Days
Hartford WI 53027
BID TAB
SERVICE TRUCK BODY WITH VALVE TURNER INSTALLED ON 1 TON CHASSIS
FOR WATER DISTRIBUTION CENTER
BIDS OPENED OCTOBER 17, 2018
DELIVERY
NAMES OF BIDDERS
BID
ADDENDUM
-----
TERMS
Casper's Truck Equipment
Knapheide 6108D54 Service Body
180 - 220 Days ARO
701 Randolph Drive
$77,144.00
Y
Net 30 Days
Appleton WI 54913
Reading Classic H
Monroe Truck Equipment
Model U108AHH WR LH FF
200 Days ARO
1151 W Main Ave
$64,638.00
Y
Net 15 Days
DePere WI 5415