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HomeMy WebLinkAboutMinutesPLAN COMMISSION MINUTES November 6, 2018 PRESENT: David Borsuk, Ed Bowen, Thomas Fojtik, Andrew Mott, Thomas Perry, Kathleen Propp EXCUSED: Steve Cummings, Michael Ford, John Hinz, John Kiefer, Robert Vajgrt STAFF: Darryn Burich, Planning Director; Jeff Nau, Associate Planner; Steven Wiley, Assistant Planner; Steve Gohde, Assistant Director of Public Works; Mina Kuss, Recording Secretary Chairperson Fojtik called the meeting to order at 4:00 pm. Roll call was taken and a quorum declared present. The minutes of October 16, 2018 were approved as presented. (Propp/Mott) RESIDENTIAL DESIGN STANDARDS VARIANCE TO ALLOW A PORCH ALTERATION USING MATERIALS NOT SIMILAR TO THE MATERIALS ON THE ORIGINAL BUILDING AT 202 W. MELVIN AVENUE Mr. Wiley presented the item and stated that it was laid over from September 4th and October 2nd Plan Commission meetings to allow time for the applicant and staff to work together. Mr. Wiley reviewed the site and surrounding area. The applicant initially proposed to demolish the brick piers and replace the concrete landing and steps with steps constructed of composite decking. City staff had a couple of further conversations with the property owner. Staff visited the applicant's property with Ken Gresser, City Housing Specialist and Curt Klaske, City Inspector and both recommended that staff ask the applicant to obtain at least two quotes from licensed masons or concrete contractors to determine whether the preservation of the knee walls would be prohibitively costly. Staff has reached out to a number of contractors that the City has worked with in the past and has received two quotes. The applicant recently applied for the City's housing rehab loan program and staff would like more time to figure out if the applicant is eligible for the program. The housing rehab program accepts applications from December 151h to March 151h Mr. Bowen arrived at 4:02 pm. Mr. Bowen questioned if the agenda item should be laid over until January due to the procedural time frame of the housing rehab program. Mr. Wiley explained that if the applicant were to be approved for the program, she would not have to go through Plan Commission. Plan Commission Minutes November 6, 2018 Motion by Bowen to lay over the residential design standards variance to allow a porch alteration using materials not similar to the materials on the original building at 202 W. Melvin Avenue until January 151h Seconded by Propp. Motion carried 6-0. II. GRANT STORM SEWER EASEMENTS AT 1600 OSHKOSH AVENUE (FORMER LAKESHORE MUNICIPAL GOLF COURSE) FOR OSHKOSH CORPORATION The City of Oshkosh is requesting the granting of three storm sewer easements for Oshkosh Corporation's Global Headquarters development. Mr. Nau presented the item and reviewed the site and surrounding area as well as the land use and zoning classifications in this area. This is a request for the granting of three storm sewer easements located on the former golf course property, all of which are adjacent to Oshkosh Corporation's property. The purpose of the easements are to allow for the discharge of storm water to an outfall entering the lake, allow Oshkosh Corporation's storm sewer outfall to connect to the city's water quality storm water basin and allow Oshkosh Corporation to connect to the city's system -park ponds equalization pipe system. The City Attorney's Office is finalizing the easement documents which will be recorded at the Winnebago County Register of Deeds once signed and approved by the Common Council. There was no discussion on this item. Motion by Borsuk to approve granting storm sewer easements at 1600 Oshkosh Avenue (former Lakeshore Municipal Golf Course) for Oshkosh Corporation. Seconded by Mott. Motion carried 6-0. III. CONDITIONAL USE PERMIT FOR A COMMUNITY LIVING ARRANGEMENT LOCATED AT 725 BUTLER AVENUE The applicant requests approval of a Conditional Use Permit to allow for a Community Living Arrangement located at 725 Butler Avenue. Mr. Burich presented the item and reviewed the site and surrounding area as well as the land use and zoning classifications in this area. The petitioner is proposing to develop a portion of the existing parcel into a 1-story 16 unit Community Living Arrangement. The facility would be a licensed Community Base Residential Facility (CBRF) with the State of Wisconsin Department of Health Services and County operated. The Conditional Use Permit (CUP) allows the applicant to exceed the maximum allowed 125% parking requirement. The applicant intends to install an approximate 300' x300' lawn area around the building. Finalized stormwater management plans will be required as part of the Site Plan Review processes. Signage approval will be filled under a Plan Commission Minutes November 6, 2018 separate sign permit application. The applicant is deficient on building foundation landscaping and stated it is due to safety concerns. The applicant does meet the code requirements for paved area and yard landscaping. The applicant's lighting plan indicates 25' light poles and the Institutional District has a maximum allowed height of 20'. The residential style building is proposed to be a mixture of stone, brick and fiber cement siding which appear to meet code. The applicant has also indicated the refuse enclosure will be clad in the same fiber cement board siding. Final building elevations will need to be submitted and approved as part Site Plan Review processes. Mr. Borsuk asked if minimum staffing levels could be placed as a condition. Mr. Perry replied that staff levels are dictated by the State of Wisconsin as they would do the licensing. He explained that the applicant would have to indicate staff levels to the state during the licensing application process. He said the applicant is stating a 1:4 ratio which is a fairly high level of staffing. He explained his concerns about the crisis unit appearing as a divergence facility instead of using Winnebago County Mental Health Facility. He stated that for a crisis unit, the staffing levels do seem a little low but that is mandated by the CBRF license by the state. He added that Plan Commission cannot mandate the staffing levels. Mr. Borsuk confirmed that the state mandated the minimum staffing levels. Mr. Perry replied the minimum would be one staff 24 hours a day. He said as long as there is a head in a bed, there has to be at least one staff. He stated again, the applicant needs to state staffing levels as part of the application for the CBRF licensing. Mr. Borsuk asked if Plan Commission could condition the minimum staffing level to be maintained. Mr. Perry replied Plan Commission cannot. He said the state would mandate it and it would also be regulated and regularly inspected to ensure ratio levels are in compliance. Rodger Schregardus (The Boldt Company - architect and project manager), 2525 N. Roemer Road, explained the staffing levels during the day versus at night. Mr. Schregardus stated Mr. Perry is correct about staffing levels being mandated by the state. Mr. Perry stated the crisis mental health divergence facility is a good idea and a significant cost savings. Mr. Perry asked if it was considered to build two side by side 8 beds since it would be easy with the building design to license two side by side 8 beds. Mr. Schregardus explained that 16 is the maximum number of beds Winnebago County is allowed. He explained the wings are set up to house short-term occupants on one side and long-term occupants on the other side. Mr. Perry asked if there was any discussion to do two side by side 8 beds. Plan Commission Minutes November 6, 2018 Mr. Schregardus replied there was not. Mr. Perry added that landscaping should not be a safety concern since it is a crisis facility which would likely be locked facility. Ms. Propp commented it is a good location for the facility. Motion by Perry to approve the conditional use permit for a Community Living Arrangement located at 725 Butler Avenue with the following conditions: 1. Revise landscaping plan to meet the required building foundation landscaping. 2. Revised lighting plan to a maximum of 20' poles. Seconded by Bowen. Motion carried 6-0. OTHER BUSINESS Mr. Borsuk stated that he will be relocating and that this would be his last Plan Commission meeting. He commended the members of the Commission and staff for their performance and professionalism. He commented that he enjoyed his experience serving on the Commission for the last 33 years. Mr. Borsuk stated his intentions were always to make decisions to better the community. Mr. Burich reviewed some of the items and projects that Mr. Borsuk had been a part of for the last 33 years. The Plan Commission members thanked Mr. Borsuk for his time over the years and his passion for always wanting to improve the city. There being no further business, the meeting adjourned at approximately 4:27 pm. (Borsuk/Propp) Respectfully submitted, Darryn Burich Director of Planning Services Plan Commission Minutes November 6, 2018