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Home My WebLink About15. 18-526 OCTOBER 23, 2018 18-526 RESOLUTION (CARRIED 6-0 LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVE SPECIAL EVENT / FRIENDS OF THE OSHKOSH PARKS, INC / UTILIZE MENOMINEE PARK FOR THE CELEBRATION OF LIGHTS / OCTOBER 22 THROUGH DECEMBER 31, 2018 INITIATED BY: CITY ADMINISTRATION NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to Friends of the Oshkosh Parks,Inc. (Leon Thompson)to utilize Menominee Park from Monday, October 22 through Monday, December 31, 2018 (actual event dates are November 23 through December 31,2019 from 5:00 p.m.to 9:00 p.m. each day) for the Celebration of Lights in accordance with the municipal code and the attached application, with the following exceptions/conditions: A. Per municipal code, section 6-6, an exemption is granted to allow horses in the park for this event. B. C. BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City's actual costs for extraordinary services. Cost Estimates for Extraordinary Services Electrical Staffing $206.96 (preliminary estimate includes 4 hrs. @ $51.74/hr. for hauling/setting up of electrical panels) Equipment/Vehicle Use $13.50 (preliminary estimate includes 4 hrs. of vehicle use @ $3.38 /hr. for hauling/setting up electrical panels) Utilities $2,993.50 (preliminary estimate includes actual cost of kilowatts of electricity used based on 2017 electrical usage) OCTOBER 23, 2018 18-526 RESOLUTION CONT'D Parks Staffing $143.25 (preliminary estimate includes 3 hrs. @ $47.75 /hr. for snow removal) Equipment/Vehicle Use $46.08 (preliminary estimate includes 3 hrs. of pickup truck use @ $6.49 /hr.; 3 hrs. of loader use @ $8.87/hr.) SPECIAL EVENT PERMIT rA& `"`` APPLICATION •Oshkosh 2018 ((�� The completed application canbe mailed to: Oshkosh Seniors Center,Special Events Coordinator,200 N.Campbell Rd.,Oshkosh, L WI,54902. All applications must include a detailed layouttroute and the application fee($25 single day event/W multi-day event'. 11 PC GENERAL INFORMATION Official Name of Event: f Start Date: End Date: 11/7-3 120IR 2 701Z Please list times each day along with the times of the event: MON TOES WED TH(URSj FRIIj� SART SUN 7 J SET UP TIME - V I.I.f! /�+ � !(J 7 •� L-(�• START TIME ENDTIME 7� V CLEAN UP TIME f If your event will have specific activities that start at different times throughout the event,please list the activities with dates and times below. (Example: event runs for three days but one day has a walk/run. List the activity as walls/run and list the specific date and time it will take place.) 414161 fUI7Zl 1 f I12_1I2- 15 Location of the Event: ark/Public Property EJPublic Street/Sidewalk/Alley/Right of Way ❑Private Property fl Other t Please list name of Park/Streel:Muilding/etc.:VM6 1110&( !l Pse" sidewal or Cher pu lis proper that rgay be closed or otherwise affected: lam--��' �S�.l �t.�, -��.��4J�• e r l:-t� ��ct� �ZUelp Location of Event Parking: mwcyc �-" Ctrs( C,r Jul S we " fl additional ciN parkinglots or fir areas are treededfor pqking,a parking or turfagreetteent njay be re uiredJ to Siewert Trait Sidewalk Its WA IJfJ Reetz . 0 softball •--1� �� Diamonds Millers Bay .._- no Gazebo E I - fr--•-.. V) F Kwanis Fes' Shelter#'I sfi . Pond PY* Shelter#2& Amusement Rides RestrOOms .1, A�, y R, i. PRIG TP Pond 1 594 5B9 r Shelter#3 Sas Zoo Entrance Beach �4- House Tennis Courts \ 439tl MERRk7TAVE: "Little Oshkosh" Lake kMRMAVE. Playground ,� Winnebago 2018 CELEBRATION OF LIGHTS YEARLY CALENDAR INCLUDING SET-UP OCTOBER 2018 Sun Mon Tues Wed Zhu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Date Action/Event to be completed October 23rd DACC Started DACC =. October Call Diggers Hotline mention our ticket number for this year 2018 October 23rd Meals start --have them at the Kiwanis shelter by 11:25 a.m. or so October 23 rd Official start up All Supervisors at the Park ????? Five trailers delivered by Nolte's?? I 2018 activities need to I Four trailers starting to be unloaded I be changed I All 4 trailers will be placed where they are needed ` — — — — — — — — — 1, 2,4 and 5 on Parkway Ave; Number 3 by Santa's workshop October 22 - 24 Bob Beckstrom organize the block building???? October 22 Move into the Block Buildingll/29/2018 October 100'Tree Put up\Reindeer Arch I COL Arch set up( 2 cranes) Rain date will be when DACC is here first week of November 9:30 a.m. October Install panels/walls in Santa's Workshop (inside and Out) SATURDAY, NOVEMBER 3rd , 10th, and 17th 2018: Huge volunteer day (9:00 am — 3:00 pm) We need supervisors to help out!11 - - - - - - - - - - - - IWe need to be flexible for this I week because pians I vary/change from day to day CONFIRM DATES BEEZ Electric r — — — — — — — — — � 1 2018 activities need to 1 I be changed I - - — — — — 2018 CELEBRATION OF LIGHTS YEARLY CALENDAR INCLUDING SET-UP NOVEMBER 2018 Daytime Supervision Staff: We will ask the PM Supervisors I Sun 20 Tues Wed Thu Fri Sat to write down any problems 1 2 3 they can't correct/fix and then we will be on call to come in 4 5 6 7 8 9 10 I and fix them. I PM Supervisors: 11 12 13 14 15 16 17 Make note of any problems and then we will fix them on 18 19 20 21 22 23 24 ' Mondays and Fridays . 25 26 27 28 29 30 Thanks, Leon L . . . . . . . Red = Santa is in PURPLE = Saturday Set-up days: November 3rd , 10th, 17th. Date Action/Event to be completed SATURDAY, NOVEMBEsR % 10 & 17,, 2018: Huge volunteer day (9:00 am — 3:00 pm) We need supervisors to help out!!! November DACC Workers are here: SUPER SATURDAYS 1� SATURDAY, NOVEMBER 3, and 10, 17, 2018: Huge a'oMnteer aay (9:00 am — 3:00 pm) We need supervisors to help out! Fri—Nov 23 Opening Night at 5:00 p.m. it Fri— Nov 23 COL Opens at 5:00 p.m. Santa is inside his workshop CONFIRM DATES Special Events for the Oshkosh Celebration of Lights for 2018 Date Night Time Event November 23, 2018 Friday 5 - 9 pm Opening Night November 27, 2018 Tuesday 5 - 9 pm Community Night Number One December 1, 2018 Saturday 4:30 PM Race For The Light# 16 December 4, 2018 Tuesday 5 - 9 pm Community Night Number Two December 7, 2018 Friday 5 - 9 pm Community Night Number Three December 9, 2018 Sunday 6 - 8:30 pm Carriage Rides December 11, 2018 Tuesday 5 - 9 pm Community Night Number Four December 12, 2018 Wednesday 5 - 9 pm Senior Citizen Mug Night December 12, 2018 Wednesday 6 - 8:30 pm Carriage Rides December 13, 2018 Thursday 6 - 8:30 pm Carriage Rides December 14, 2018 Friday 5 - 9 pm Veterans Appreciation Night December 15, 2018 Saturday 5 - 9 pm Oshkosh Humane Society Night December 16, 2018 Sunday 6- 8:30 pm Carriage Rides December 19, 2018 Wednesday 6 - 8:30 pm Carriage Rides December 20, 2018 Thursday 6 - 8:30 pm Carriage Rides December 25, 2018 Tuesday 5 - 9 pm Community Night Number Five December 30, 2018 Sunday 6 - 9 pm Night of The Torches December 31, 2018 Monday 5 - 9 pm Fina! Night Of OCOL for 2018