HomeMy WebLinkAbout06. 18-517 OCTOBER 23, 2018 18-517 RESOLUTION
(CARRIED 6-0 LOST LAID OVER WITHDRAWN )
PURPOSE: AWARD BID TO SURE-FIRE INC. FOR ROOF TOP UNITS HVAC
REPLACEMENT FOR OSHKOSH PUBLIC LIBRARY ($394,000.00)
INITIATED BY: PURCHASING DIVISION
WHEREAS, the City of Oshkosh has heretofore advertised for bids for roof top
units HVAC replacement for Oshkosh Public Library; and
WHEREAS,upon the opening and tabulation of bids, it appears that the following
is the most advantageous bid:
SURE-FIRE INC
617 Washington Street
Horicon, WI 53032
Total Bid: $394,000.00
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same,
all according to plans, specifications, and bids on file. Money for this purpose is hereby
appropriated from:
Acct. Nos. 0323-0130-7214-06635 Property Improvement Fund - Buildings
0323-0130-7214-06735 Property Improvement Fund - Buildings
0323-0130-7214-06835 Property Improvement Fund - Buildings
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: October 16, 2018
RE: Award Bid to Sure -Fire Inc. for Roof Top Unit HVAC Replacement for Oshkosh Public
Library ($394,000.00)
BACKGROUND
The Facilities Maintenance Division works closely with our HVAC engineers from McMahon & Associates to
regularly monitor, update and prioritize the annual HVAC Replacement Schedule for our building's HVAC
equipment. The 2018 CIP Roofing/HVAC CIP has been allocated $500,000.00. The Public Library has 19
HVAC roof top units that heat and cool the building. These units have been high on the replacement priority
list given their age (23 years) and condition. The ASHRAE life expectancy for these units is approximately 20
years, making them 3 years beyond their useful life. The units have outdated components, outdated
refrigerant and are no longer cost effective to continue to repair. McMahon recommends replacing the 19
units over two phases beginning with 10 units in the first phase with this bid. Replacing these units will
provide an estimated 10% savings in energy costs per year and will also qualify for some rebates from the
Focus on Energy program.
ANALYSIS
Working with McMahon, Library and Facilities Maintenance staff, Purchasing prepared bid
specifications for this project. The bid was advertised in the local newspaper and posted on Onvia
Demandstar. Bids were due October 9, 2018. The bid tab is attached. Based on the bid review, it was
the consensus of McMahon and City staff that the low bid received met all the minimum bid
requirements. Additionally, staff recommends this award include the alternate one bid to include
upgrading the BAS (building automation system) software from a dos -based software to a digital control
system software that will provide immediate text/email notification to Library staff for better control and
monitoring of any HVAC building issues. This alternate will include a server update that has expandable
capacity for up to 40 units to be added as direct digital controls are updated throughout the building in
the future.
FISCAL IMPACT
The fiscal impact of this bid is $394,000.00. This bid, added to McMahon's engineering fee of $6,000.00
brings the total fiscal impact of this project to $400,000.00. The Roofing/HVAC Fund is allocated
$500,000.00 annually and has sufficient funds for this project. This project will be charged to A/N# 0323-
0130-7214-06635,0323-0130-7214-06735 and 0323-0130-7214-06835.
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 http://www.ci.oshkosh.wi.us
RECOMMENDATION
Purchasing recommends the Common Council award this bid to Sure -Fire Inc. for $394,000.00.
Respectfully Submitted,
Z' x ✓
Approved:
Jon G. Urben, General Services Manager Mark A. Rohloff, City Manager
BID TAB
OSHKOSH PUBLIC LIBRARY RTU REPLACEMENT
RInS nPFNFn nCTnRFR 9 qmR
NAMES OF BIDDERS
BASE BID
ALT #1
TOTAL BID
ADDENDUM
BID BOND
PREQUAL
August Winter and Sons
2323 N Roemer Rd
$438,950.00
$15,400.00
$454,350.00
Y
Y
Y
Appleton WI 54911
B -P Mechanical Inc
3200 W Highview Drive
$422,000.00
$15,000.00
$437,000.00
Y
Y
Y
Appleton WI 54914
Sure -Fire Inc
617 Washington Street
$380,000.00
$14,000.00
$394,000.00 %Y
Y
Y
PO BoY 191
Horicon WI 53032
Gartman Mechanical Services Inc
520 W South Park Ave
$417,460.00
$15,320.00
$432,780.00
Y
Y
Y
Oshkosh WI 54902
GRP Mechanical Inc
1436 Progress Lane
$435,490.00
$14,860.00
$450,350.00
Y
Y
Y
Omro WI 54963