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HomeMy WebLinkAbout08-21-2018 Minutes 11uy� DOWNTOWN OSHKOSH BID BOARD MINUTES city 01MIMM IM August 21, 2018 Oshkosh PRESENT: Kris Larson,Jim Stapel, Sandy Prunty, Kay Bahr,Chanda Anderson, David Sparr, Andy Ratchman, David Krumplitsch,James Evans EXCUSED: Megan Lang,Marlo Ambas, Benjamin Rennert STAFF: Cassie Daniels-BID Manager,Jeffrey Nau-Associate Planner OTHERS: Lieutenant Matt Kroening-Oshkosh Police Department, Michael Cooney- Oshkosh Saturday Farmers Market, Inc., Rob Kleman-Oshkosh Chamber of Commerce I - CALL TO ORDER Vice-Chair Larson called the meeting to order at 8:01 a.m. and a quorum was declared present. II-APPROVE MINUTES OF JULY 17,2018 MEETING There was no discussion on this item. Jim Stapel moved to approve the minutes of the July 17, 2018 meeting as presented. Sandy Prunty seconded the motion which passed unanimously. III-POLICING/TRAFFIC/PARKING ENFORCEMENT ISSUES/SECURITY CAMERA UPDATE Lieutenant Kroening reported the past month was fairly quiet downtown other than a retail theft and arrest at the 500 Block of N. Main Street. He added there were no reports of any vehicle accidents or assaults. There was no further discussion on this item. Chanda Anderson arrives at 8:04 a.m. IV-APPROVE RECRUITMENT FUND GRANT REQUEST FOR CARROT &KALE,110 ALGOMA BOULEVARD IN THE AMOUNT OF$2,500.00 BID Manager Daniels distributed minutes from the August 7, 2018 Recruitment Fund Grant Committee. She informed the Board that Megan Bartelt, owner of Bartelt Acupuncture had relocated from 146 Algoma Boulevard to 110 Algoma Boulevard and opened an independent side business, Carrots& Kale, a smoothie shop/restaurant. Ms. Daniels explained the original request was for$5,000.00,however,based on the impact to the downtown and results from the tabulation of the RFG points system, the committee recommended a grant for$2,500.00. 11uy� DOWNTOWN OSHKOSH BID BOARD MINUTES city 01MIMM IM August 21, 2018 Oshkosh Mr. Sparr commented that he had initial concerns with Ms. Bartelt's proposal,however, after her presentation to the committee he felt comfortable with the reduced grant amount. Mr. Stapel agreed with Mr. Sparr's assessment. Mr. Larson asked how the points system worked. Mr. Stapel explained points were given based on factors such as number of jobs created,if the business is targeted on the BID's wish list,how much of the applicant's own equity is going into the business and if the business is traffic generating. Mr. Larson stated he would be in support of the grant. He added the building has been dead space for a long time and he patronizes the business. David Sparr motioned for approval of the Recruitment Fund Grant for Carrots& Kale, 110 Algoma Boulevard in the amount of$2,500.00. Kris Larson seconded the motion which was approved unanimously. V-APPROVE AUGUST,2018 MONTHLY FINANCIAL REPORT/TRANSFER FROM RESERVES Ms. Daniels reported there were not any transfers required this month. There was no further discussion on this item. Sandy Prunty motioned for approval the August Monthly Financial Report as presented. David Sparr seconded the motion which passed unanimously. VI-BID SELFIE PROJECT/MURAL ORDINANCE UPDATE Ms. Daniels reported the Mural Ordinance will be considered for approval by the Common Council on August 28th. She added she was also working on a Mural Grant Program similar to the Retention Fund Grant. Ms. Daniels said she has received interest from the Convention and Visitors Bureau to participate with a$1,000.00 matching grant as well as the Oshkosh Chamber with an additional $1,000.00 contribution. She said the BID can use$1,000.00 from reserves to contribute to the proposed mural for New Moon. She is suggesting the BID budget for five$1,000 mural grants for 2019. Mr. Sparr asked if the ordinance has maintenance or removal requirements. Ms. Daniels responded it does. 11uy� DOWNTOWN OSHKOSH BID BOARD MINUTES city 01MIMM IM August 21, 2018 Oshkosh Mr. Larson suggested the BID should sponsor the first mural. VII-OSHKOSH SATURDAY FARMERS MARKET UPDATE Michael Cooney reported that the market was going well. He added that the bands are receiving more response and the Market needs to purchase additional chairs and a shade tent. Mr. Cooney said the Market is working on modernizing their website and the Market has been experiencing a lot of little technical issues recently. Mr. Cooney said the trailer is being stored at the Market Manager's home and feels it may not need to be wrapped. He added the cost to wrap the whole trailer would cost$3,500.00 and a partial wrap would be$1,750.00. Mr. Larson said the BID should wait until next year to make a decision on the wrapping. VIII-DOWNTOWN OSHKOSH WEBSITE REDESIGN UPDATE Ms. Daniels reported that the new website is almost ready and will be unveiled at the September BID meeting. She added that Candeo Creative has been very good to work with through this whole process. IX-DOWNTOWN SEAGULL NUISANCE DISCUSSION (PRUNTY) Ms. Prunty said she wanted to discuss this item with the Board because the seagulls are becoming a real problem. She added there has been a huge increase in the number of the birds resulting in a lot of bird carcasses and feces in front of many businesses. Mr. Nau responded there are ways to prevent seagulls such as owl props, wires, spinners and distress calls. He added it would be best if several building owners worked together discourage the birds from roosting. Mr. Stapel said the best time to set up preventative measures is in the early spring before the seagulls nest. The Board concluded this item should be revisited next February. X-APPROVE A ONE WEEK INCREASE FOR THE BID MANAGER'S VACATION ALLOTMENT Ms. Daniels stated this request has unusual timing as her employment follows the Chamber's employee policy which renews vacation days on the employee's anniversary date. She informed the Board that she has been BID Manger for seven years and received a third week (15 days) of vacation on her fifth year which follows Chamber policy. She stated she is seeking an additional week (20 days total) as other Chamber employees with less tenure have more vacation than she has. Mr. Kleman added it is not uncommon for the Chamber to stray from policy depending on certain circumstances. 11uy� DOWNTOWN OSHKOSH BID BOARD MINUTES city 01MIMM IM August 21, 2018 Oshkosh Ms. Prunty said giving time off is often used as a recruitment tool and can be used as a retention tool as well. Ms. Anderson agreed and said she would support the additional time off. Chanda Anderson motioned for approval to increase the BID Manager's vacation allotment to four weeks (20 vacation days)beginning on her official start date. Sandy Prunty seconded the motion. Ms. Anderson commented Ms. Daniels does work a lot from home and is responsive to emails outside of business hours. The motion passed unanimously. XI-BID MANAGER AND BID COMMITTEE REPORTS BID Manager Daniels presented a summary of her activities over the past month as outlined in the BID Manager's report, included in the BID packet. Highlights include: • Continuing to plan September's UnWINEd event which takes place on the 22nd. She added she received approval for 350 participants and has sold 200 tickets so far. Ms. Daniels also asked the city to provide bicycle officers for the event. • Preparing for the Holiday Parade which has been moved to Tuesday, November 13th. Working on acquiring Oshkosh Corporation to be the title sponsor. • There has been a lot of recent interest in commercial space in the downtown. • Has organized clean up days with participation from the Boys and Girls Club on September 19th and October 10th. She is still looking for volunteers. XII-PROPOSED CREATION OF A BID CONSENT AGENDA ITEM FOR FUTURE MEETINGS Mr. Nau stated this was a request made last month for discussion. He added that with the few items the Board needs to take action with each month, a consent item is not warranted. XIII-IDENTIFICATION OF AGENDA ITEMS FOR THE SEPTEMBER 18,2018 MEETING • Unveiling of the new Downtown Website • Public Art Grant Program • Mural Grant Program • BID Selfie Project XIV-ADJOURNMENT 11uy� DOWNTOWN OSHKOSH BID BOARD MINUTES City 01MIMM IM August 21, 2018 Oshkosh With there being no further business, Sandy Prunty moved for the meeting to be adjourned at 9:10 a.m. James Evans seconded the motion which passed unanimously. Respectfully Submitted, Jeffrey Nau Associate Planner Planning Services Division