The URL can be used to link to this page

Home My WebLink About09. 18-474 SEPTEMBER 11, 2018 18-474 RESOLUTION (CARRIED 6-1 LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVE AMENDMENT NO. 2 TO PROFESSIONAL SERVICES AGREEMENT WITH AECOM TECHNICAL SERVICES, INC. FOR CONSTRUCTION MONITORING AND DOCUMENTATION SERVICES FOR MARION ROAD WATER TOWER REPLACEMENT ($8,705.00) INITIATED BY: DEPARTMENT OF PUBLIC WORKS WHEREAS, the City previously entered into a professional services agreement with AECOM Technical Services, Inc. for construction monitoring and documentation services for the Marion Road Water Tower Replacement Project; and WHEREAS, additional services were necessary to complete the project related to fence support pier construction, documentation of the disposal of impacted groundwater, documentation of the contractor's time to remove foundations, documentation of impacted soil stockpiles and parking lot subgrade preparation and asphalt paving. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the proper City officials are authorized and directed pursuant to Section 12-16 of the Municipal Code to enter into an amended agreement with AECOM Technical Services, Inc. BE IT FURTHER RESOLVED that the appropriate City officials are authorized and directed to take those steps necessary to implement the terms and conditions of the final agreement. BE IT FURTHER RESOLVED that money for this purpose is hereby appropriated from: Acct. No. 0541-1810-1799-00000 Water Utility- Construction in Progress City of� Oshkosh MEMORANDUM TO: Honorable Mayor and Members of the on Council FROM: James Rabe, Director of Public Works DATE: September 6, 2018 RE: Approve Amendment No. 2 to Professional Services Agreement for Construction Monitoring and Documentation Services for Marion Road Water Tower Replacement / AECOM Technical Services, Inc. (AECOM) ($8,705) BACKGROUND A professional services agreement for environmental and engineering services for construction monitoring and documentation services for the Marion Road Water Tower replacement was approved by the Common Council on September 13, 2016. An amendment to this agreement was approved by Council on September 25, 2017. During the course of this project, additional engineering -related services were requested by City staff. ANALYSIS The additional services requested included increased documentation and material testing related to the fence support pier construction; additional site visits to document proper disposal of impacted groundwater to sanitary sewer, to document the Contractor's time and materials effort to remove the former water tower foundations; and to provide manifests for disposal of impacted soil stockpiled on the site during construction activities; and documentation of the parking lot subgrade preparation and asphalt paving. FISCAL IMPACT The proposed cost of this amendment is not to exceed $8,705. This will raise the total agreement amount to $118,982.50. Funding is available within the Capital Improvements Program (CIP) for this amendment. Various CIP years have allocated a total of $4,933,150 for this project. This amendment will increase the total project cost, including construction, engineering, environmental, and other ancillary costs to approximately $4,856,000. RECOMMENDATIONS Chapter 12 of the Municipal Code of the City of Oshkosh provides that professional services of a specialized nature, including engineering services, may be procured without the use of formal, sealed quotes. I have reviewed the amendment and in accordance with Section 12-16 of the Code, I am hereby recommending the Common Council approve this amendment. Approved, Mark A. Rohloff City Manager L\ Engineering \2016 CONTRACTS \ 16-22 Marion Rd W tr Twr Repl \ Project_lnformation \ Correspondence \ Memo \ 16-22 AECOM-CRS CA #2_9-6-1 S.docx F-4 Mr. James Rabe, PE, CPESC Director of Public Works City of Oshkosh 215 Church Avenue Oshkosh, WI 54901 AECOM 558 North Main Street Oshkosh, WI 54901 aecom.com Date August 20, 2018 AECOM Project No. 60520583 Amendment Request Number 2 for Construction Monitoring and Documentation Services to City Contract 16-22, Marion Water Tower Replacement, City Resolution Number 16-448 Dear Mr. Rabe, AECOM Technical Services, Inc. (AECOM) is requesting an amendment to the agreement dated September 8, 2016, (AECOM Proposal No. OPP-542187) and Amendment 1 dated July 13, 2017, for Construction Monitoring and Documentation Services Related to City of Oshkosh Contract 16-22 Marion Road Water Tower Replacement. This amendment request is for additional effort required to complete the Construction Monitoring and Documentation. The additional effort includes: Increase in documentation and materials testing related to the fence support pier construction, including additional subcontracted laboratory material testing services. a. The original scope of work included construction in normal weather conditions. The fence piers are constructed out of a combination of masonry, brick, mortar and grout which are very temperature sensitive. Since the contractor completed the work in winter conditions (i.e. below freezing temperatures) additional documentation, field and laboratory testing were initiated in an effort to assure Project Document compliance. Approximately 43 hours of additional field documentation, office work, and $500 of subcontracted laboratory costs were required. This work item was not included in the original scope of work. Additional site visits to document proper disposal of impacted groundwater to sanitary sewer. a. The Contractor and all the subcontractors had to be reminded at each dewatering event that all groundwater had to be discharged to the sanitary sewer in compliance with the Sanitary Discharge Permit. Accurate documentation records are required to verify sanitary discharge costs. Approximately 8 hours of additional field documentation was required. Additional site visits to document the contractor time and materials effort to remove the former water tower foundations. a. During demolition of the former water tower, the foundations were discovered to be significantly larger than the available record drawings indicated. The Contractor requested a lump sum change order due to that change in conditions. The Contractor was instructed to proceed with removal under a time and materials basis. In an effort to verify and track the costs, additional documentation of the foundation removal was required. Approximately 10 hours of field documentation and office work was required. This work item was not included in the original scope of work. Additional site visits to provide manifests for disposal of impacted soil stockpiled on the site during construction activities. Approximately 8 hours of additional field documentation was required. Additional impacted soil was generated during final site grading and was not originally anticipated the original scope of work. This material could not be reused on site and because it was solid waste it had to be disposed of at a licensed landfill in compliance with the material management plan. Documentation of the parking lot subgrade preparation and asphalt paving. Approximately 4 hours of field documentation was required. This work item was not included in the original scope of work. K:\Projects\60520583_Marion Road Water Tower CM\100-CONTRACT\110-CLIENT CONTRACT\60520583 Amendment 2.docx 1/4 A=COM We are requesting that the budget be increased by $8,705. This increase in budget will cover the additional services required to complete the project. The services provided will be performed in accordance with the Negotiated Fee Schedule and conditions of the General Conditions of Service — City of Oshkosh, April 2009, which are expressly incorporated into, and are an integral part of, our agreement for professional services. If you have any questions or need to clarify a point, please call any of the undersigned at 920-236-6718. Yours sincerely, chnical Services, Inc. Jaul F. Timm Senior Account Manager encl: Amendment to Agreement Authorization ON 0.0 d Kevin L. Brehm, P.E. (WI) Associate Vice President 2A U*11100M Amendment No. 2 Construction Monitoring and Documentation Services Marion Road Water Tower Replacement 16-22 AECOM Project No. 60520583 City of Oshkosh Resolution No. 16-448 RETURN TO: AECOM 558 North Main Street Oshkosh, WI 54901 Attention: Paul Timm SUMMARY: Original ContractAmount: Total Previous Amendments: Amount this Amendment: Revised Contract Amount Task # DESCRIPTION 558 N Main Street Oshkosh, Wisconsin 54901 920.236.6710 Date: August 20, 2018 $79,590.00 $30,687.50 $8,705.00 $118,982.50 AMOUNT 1 Fence Documentation $5,445 2 Impacted groundwater disposal documentation $920 3 Removal of oversized foundation documentation $1,200 4 Solid Waste soil disposal documentation $680 5 Parking lot documentation $460 TOTAL $8,705 K:\Projects\60520583_Marion Road Water Tower CM\100-CONTRACT\110-CLIENT CONTRACT\60520583 Amendment 2.docx 3/4 A U't III o� Ilr III z at III o, rIII August 20, 2018 I hereby certify that the necessary provisions have been made to pay the liability which will accrue under this contract. I hereby authorize AECOM to proceed with the scope of work outlined in Amendment 2, to amend AECOM's proposal OPP-542187, dated September 8, 2016 and Amendment 1 dated July 13, 2017 for additional Construction Monitoring and Documentation Services related to the proposed Marion Road Water Tower Replacement Contract 16-22 with a revised budget authorization of $118,982.50 under the general terms and conditions specified in the proposal. Signature Mark A Rohloff Print Name City Manager Title/Organization Signature Pamela R. Ubrig Print Name City Clerk Title/Organization Signature Lynn A. Lorenson Print Name City Attorney Title/Organization Signature Trena Larson Print Name Director of Finance Title/Organization Date Date Date Date K:\Projects\60520583_Marion Road Water Tower CM\100-CONTRACT\110-CLIENT CONTRACT\60520583 Amendment 2.docx 4/4