HomeMy WebLinkAbout08. 18-473 SEPTEMBER 11, 2018 18-473 RESOLUTION
(CARRIED 7-0 LOST LAID OVER WITHDRAWN )
PURPOSE: AWARD BID TO SURE FIRE, INC. FOR GRAND OPERA HOUSE
ROOF TOP UNIT HVAC REPLACEMENT FOR GENERAL
SERVICES ($42,300.00)
INITIATED BY: PURCHASING DIVISION
WHEREAS, the City of Oshkosh has heretofore advertised for bids for
replacement of the roof top HVAC unit for the Grand Opera House; and
WHEREAS,upon the opening and tabulation of bids, it appears that the following
is the most advantageous bid:
SURE FIRE, INC.
617 Washington Street
Horicon, WI 53032
Total Bid: $42,300.00
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same,
all according to plans, specifications, and bids on file. Money for this purpose is hereby
appropriated from:
Acct. No. 0323-0130-7214-06635 Property Improvement Fund - Buildings
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Oshkosh
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: August 31, 2018
RE: Award Bid to Sure Fire Inc. for Grand Opera House Roof Top Unit HVAC
Replacement for General Services ($42,300.00)
BACKGROUND
The Facilities Maintenance Division works closely with our HVAC engineer from McMahon &
Associates to regularly monitor, update and prioritize the annual HVAC Replacement Schedule
for our building's HVAC equipment. The 2018 CIP Roofing/HYAC CIP has been allocated
$500,000.00. The existing roof top unit that heat and cools the back stage area of the Grand has
been high on the replacement priority list given its age (33 years) and condition. The ASHRAE
life expectancy for this type of unit is 20 years, making it 13 years beyond it useful life. The unit
has struggled to work properly in recent years and it is no longer cost effective to continue to
repair. A new unit will be more energy efficient and be less costly to maintain and operate.
ANALYSIS
Working with McMahon and Facilities Maintenance staff, Purchasing prepared bid
Specifications for this project. The bid was advertised in the local newspaper. Bids were due
August 28, 2018. The bid tab is attached. Based on the bid review, it was the consensus of
McMahon and City staff that the low bid received met all the minimum bid requirements.
FISCAL IMPACT
The fiscal impact of this bid is $42,300. This bid, added to McMahon's engineering fee of
$3,500.00 brings the total fiscal impact of this project to $45,800.00. The 2018 Roofing/HYAC
Fund has been allocated $500,000.00. With the inclusion of this project and factoring in
current/pending projects, the HVAC/Roofing CIP Fund has sufficient funds for this project.
This project will be charged to A/N# 0323-0130-7214-06635.
RECOMMENDATION
Purchasing recommends the Common Council award this bid to Sure Fire Inc. for $42,300.00.
Respectfully Submitted, Approved:
Jon G. Urben, General Services Manager Mark A. Rohloff, City Manager
BID TAB
GRAND OPERA HOUSE ROOF TOP UNIT HVAC REPLACEMENT
BIDS OPENED AUGUST 28, 2018
NAMES OF BIDDERS
BID
BID BOND
PREQUAL
Gartman Mechanical Services Inc
520 W South Park Ave
$42,900.00
X
X
Oshkosh WI 54902
GRP Mechanical Inc
1436 Progress Lane
$59,500.00
X
X
Omro WI 54963
Hurckman Mechanical Industries
1450 Velp Ave
$48,550.00
X
X
Green Bay Wi 54307-0977
Sure Fire Inc
000�1
617 Washington St
$42,300.00 LO
X
X
PO Box 191
Horicon WI 53032