HomeMy WebLinkAboutMinutes 6-26-18 ADVISORY BOARD OF THE OSHKOSH SENIORS CENTER
MEETING MINUTES,June 26, 2018
PRESENT: Mary Kirsch;Teri John; Bob Weston; Bob Kolinski;Jane Daughtery; Bev Mallon; Liz Lahm;Jackie
Kuhn; Scott Huiras; Cedric Richeson; Wendy Schaefers
Guests:Jane Wells; Evan Bremberger
Excused: Nancy Casey
Absent:
STAFF: Jean Wollerman; Bobbie Luft
Mary called the meeting to order at 3:32 pm.
Consent Items
a. Approval of May 29, 2018 Minutes: Bob W correct the minutes; diabetes does not cause sleep
trouble to sleep disturbances are so common they are as prevalent as diabetes, affecting almost
10% of Americans. MOTION: Accept the May minutes with changes; Jackie moved to accept;
Wendy seconded. CARRIED: all in favor.
Informational Topics:
a. Jane wells introduced herself, she is the Program Supervisor and has been in her position since
2012. She stated she has a degree in human resource and has been working with non-profits and
program planning for a long time. Evan Bremberger, activities coordinator has been employed
for almost three years and has a degree in human resources as well. He stated he had previously
completed an internship with the Center prior to being hired. Jane passed out information
regarding statistics on visits. She explained there was over 58,000 duplicated visits from June
2017 to June 26, 2018. Duplicated visits; the same people visiting various programs. She
explained the majority of visits is through the fitness and exercise areas. They passed out a sheet
with new programs added within the last year. Cedric questioned if the new programs were one
time programs or if they were on-going. Jane explained it was a mix. Teri questioned what NT
and T meant. Bobbie explained there are programs and events that need to be taxed and
educations or health events are nontaxable. She stated the tax is done behind the scenes for
most, donations do not get taxed. Jane passed out another sheet with the seven dimensions of
wellness programming and explained how each month they try to capture a different dimension
to stem programs from. She explained how some are ran with partnerships, by volunteers or on
grant funds and some are intergenerational. Cedric questioned what the restraints were for
having intergenerational programs. Jane stated that school makes it difficult and of the
intergenerational programs they had over spring break only one was successful and that was the
toolbox class. Cedric questioned what the age was to make it intergenerational. Jane replied any
age with a senior is intergenerational. Cedric stated kids could learn how to carve if it could fit in.
Jane explained that classes cannot be opened up for individuals younger than 50, it would have
to be a special program. She explained usually their intergenerational classes are for children 8
years and above. Jane explained the directive to have intergenerational programs is a directive
from Council. Jane stated waivers are signed. Scott explained that the City probably has liability
insurance as waivers are not looked at by the courts very highly. Bob W. stated intergenerational
is a great bonding opportunity. Cedric explained connecting someone in their 20's to 30's with a
senior is a great way to help them transition to using the Center when they are 50 and older. He
stated is was a good way to stay connected to each other. Cedric questioned unique visits. Jean
started to look into it, Jane stated there are 4,000 participants annually that use the center. Bob
W. stated the computer class was excellent. Jane explained the two programs held earlier in the
day; Listen to Your Gut and Declutter. Declutter was packed and Listen to Your Gut had 15
participants. She explained the survey is the drive behind what presentations are brought to the
center and the Health Committee. Bob K. stated the Center is working on building an active
relationship with Aurora. Evan explained he works with woodshop, art room, food programs,
anything social, mindfulness meetup,and events are done with Jane. He stated that there are 18-
36 programs per day. Jane explained they continue to try to have some free programs. Cedric
questioned about expanding hours for those that still work and what would it take to have this.
Jean explained she is working on expanding hours, however that would require more staff and
that would have financial impact. Jane explained there are some classes that are held outside of
business hours, such as Medicare and Night on the River. Cedric stated staff has to flex their time
to accommodate for that. Liz stated there is a building attendant when they meet in the evenings
for quilting. Jean explained there needed to be a building attendant for liability reasons. She
questioned how the center promotes for 50 year olds. Jean explained word of mouth and the
monthly newsletter. She stated Anne would need a marketing plan to promote more. Cedric
stated with no ability for additional hours, it's hard to attract people that may be interested in
various art classes. Liz suggested having a singles dinner. Bob K. stated another problem is most
50 year olds do not consider themselves seniors. Cedric stated maybe programs of interest would
bring them in. Jane stated she has ideas. Jean explained the building needed to be spruced up
and machines updated.
b. Liz questioned the age group that attends Food Truck Fridays. Jean stated the average age was
30 year olds. She stated Food Truck Friday's benefit the Center, the FOSC, Parks and the
Neighborhoods.
c. Jean handed out sheets with data showing where revenue comes from. Cedric questioned who
sells the ads in the monthly newsletter. Jean responded Liturgical Publication Incorporated (LPI).
Cedric questioned if the ads paid for the paper. Jean stated the Center pays for postage. She
explained there is a 201 program budget and a 231 operations budget. Liz questioned the 231
operational budget. Jean stated at this time the budget is a little less than expected. She stated
Night on the River broke even. Jean passed out an information sheet pertaining to the insurance
reimbursement programs. She explained in 2017 there was one program and that was Silver
Sneakers, in 2018 there are three; Silver Sneakers, Silver & Fit and Optum. She stated the Stay
Active pass in not an insurance reimbursement that is a pass to purchase from the center if you
do not have an insurance plan to cover fitness costs. Liz questioned if there was an expense with
partnering with the plans. Jean stated there was no cost and that Silver Sneakers provides free
equipment,chairs,weights, balls, and bands also bonus funds for music. She announced the new
class will start July 2"d, Silver Sneakers Classic (moderate level) however it is open for anyone to
attend not just Silver Sneaker participants. Steve will start an additional class in the fall on Friday
mornings. She stated the training cost was$50. Jean explained that computer labs are a thing of
the past therefore there is not a need for an entire room. Cedric announced that he uses NoMoRo
to block soliciting calls. It is free from some phone carriers. Jean stated she was open for opinions
for various classes. She explained that all instructors will be on;volunteer agreements; contacted
agreements (when an instructor accepts payment from participants, this agreement will require
the instructor to provide insurance) or paid instructors as a City employee. She explained this is
how the chorus instructor is paid and if the donations do not meet the amount paid towards her
salary, her position may be eliminated. She stated there are about eight instructors currently that
will need to proceed with one of the options. Cedric explained this is because of law changes and
protects the City. Jean asked that he be an advocate with explaining the way he did to peers.
Discussion Items:
a. Scott announced Teri and Cedric will be serve on the governance committee. The committee
meets the 2"d Monday of the month at 3 pm and meets as needed, not on a monthly basis.
b. Bob K. announced that Liz and Bob W. will serve on the health committee and possibly Jane. The
committee meets the 4" Tuesday every three months at 7:30 am. He stated they can discuss
different time options as there are new people to the committee.
Governance Report: Scott announced there will be no meeting in July, there will be a meeting in August
and requested the health committee to provide a list of their responsibilities.
Health Report: Bob K. reported in discussion item
Friends Report: None
Chairman's Report: Mary stated how happy she is to have a full board.
Manager's Report: Jean will be meeting with purchasing to discuss ordering of treadmills. She passed out
a sheet showing comparison on six different ones. She spoke with Judy and Sue about purchasing ones
with fans and they questioned why the need for fans when you can place fans in various places. Cedric
questioned what was to be purchased. Jean responded 3 treadmills and 4 strength machines. Cedric
suggested bringing various models in to test. Liz suggested to ask if you purchase all three if they could
waive the $600 for shipping. Scott stated this facility does not have extra funding for extras, he asked if
the current treadmills had fans. Overall consensus was to purchase without fans to save cost. Bob K.feels
should purchase a durable good product. Jean explained they will be durable because if hours get
extended that will mean more users on them. Wendy explained that the treadmill will need to be replaced
before the warranty expires. Jean stated she would be purchasing one of the rehab treadmills as it was
important to have that for the participants.
Motion to Adjourn at 5:10 pm Scott moved to accept the motion. Bev seconded meeting adjourned at
5:10 pm.
Please remember the next meeting will be July 31, 2018
Respectfully submitted,
Bobbie Luft