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Home My WebLink About06. 18-409 AUGUST 15, 2018 18-409 RESOLUTION (CARRIED 4-0 LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVE OPERATIONS BUDGET AMENDMENTS INITIATED BY: CITY ADMINISTRATION WHEREAS,the Common Council has adopted the 2018 Operations Budget,which is on file in the Office of the City Clerk and available for public inspection; and WHEREAS, it is necessary to amend the 2018 Budget to provide for unanticipated costs for: Environmental Consulting, WDNR fees and pay-go payment for TIF #30 Washington Building Redevelopment Additional Equipment for the Oshkosh Fire Department Employee Health Risk Assessments Fitness Equipment for the Senior Center Woodshop Equipment for the Senior Center Contractual Services and Equipment for the Senior Connects Program through the Senior Center NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the 2018 Operations Budget, on file in the City Clerk's Office, is hereby amended with adjustments as listed in attached Amendment 10. TO: Honorable Mayor and Members of the Common Council FROM: Trena Larson, Finance Director DATE: August 1, 2018 RE: Amend 2018 Operations Budgets BACKGROUND On November 29, 2017 the Common Council adopted the 2018 Operations Budget. This budget provides the necessary funding for a department's daily operational costs and provides the legal authority for the City to enter into contracts and obligate funds. As a result of actions taken since the establishment of this budget, amendments are necessary to accommodate modifications made. The proposed amendments are as followed: ANALYSIS • A budget was adopted in the 2017 budget process for anticipated expenditures of $2,800 for minimal TIF #30 establishment costs. On June 26, 2018 the Common Council passed Resolution 18-333 to amend the professional service agreement due to additional costs related to environmental consulting for the State Street Parking Lot in the amount of $8,500 in order to conduct additional testing and documentation on the site prior to approving the Voluntary Party Liability Exemption (VPLE). In addition it is anticipated fees for the Certificate of Completion from the DNR are estimated to be approximately $17,000. A budget amendment is also necessary for the first pay -go payment to the developer in 2018, which will be approximately $25,000. In the transition of the Fire Chief a comprehensive review was conducted by Chief Stanley in which he has assessed deficiencies in equipment and supplies, resulting in insufficient funding available for the Fire departments current operations budget. Items being proposed to be funded through this budget amendment are the following: 0217 Fund - portable radio batteries $10,000, SCBA Identifiers $ 2,590, Hazmat unit computer $750. 0235 Fund - flashlights $5,500, vehicle stabilizing jacks $8,300, training monitor stand $1,000 and a high lift air bag $850. Annually, the City completes voluntary HRA (Health Risk Assessments) as part of the employee wellness program. These assessments provide employees with data related to their current health conditions and also provide the City with aggregated results to target disease management programs. In past years these assessment have been paid for by our health insurance carrier, however this year our carrier did not agree to continue to fund them. This City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 920.236.5000 http://www.ci.oshkosh.wi.us program has several benefits for employees and the City. Therefore, a budget amendment is necessary to continue this program at cost of approximately $34,000. In 2018 the Senior Center has focused on programming related to fitness, technology, and woodshop. This targeted programming has been very successful and supports the investment for additional equipment and supplies for these programs. This year, the Seniors Center received several donations earmarked to support purchasing new fitness equipment, technology and woodshop equipment. These donations were not anticipated when the 2018 Budget was prepared. We also received a grant from the Women's Fund through the Oshkosh Area Community Foundation to support our Senior Connects program which had not been anticipated. FISCAL IMPACT • The proposed budget amendment for TIF# 30 will be funded partially with future tax increment. The $8500 cost for the environmental consulting services will be paid by the developers as required in the Development Agreement. The TIF District pay -go agreement will add this cost to the developer's investment and be will included as a TIF -eligible expense in calculation of the developer's future pay -go payment. The $17,000 for DNR fees and the $25,000 for the pay -go payment will be funded through future TIF increment. • The items being requested by the fire department would be funded through the Fire/Safety Fund (0217) for $13,340 and $15,650 from the EMS fire grant Fund (0235) fund/cash balance. The proposed amendment would fund the HRA's with the funds from the 2018 Wellness grant in the amount of $20,000, these funds were received by the Health Insurance Carrier. In addition, $14,000 would need to be drawn from the Health Insurance Fund (0601) balance. The Seniors Center would like to purchase $15,300.93 of fitness equipment for which donations were earmarked. In addition, the woodshop program would like to purchase $1,925.00 of woodshop equipment and supplies for which donations were earmarked. Finally we are proposing to spend $5,000.00 of grant funds to support the Senior Connects program, the services/items needed include contractual services for busing volunteers and the purchase of equipment to utilize in technology sessions. The proposed budget amendment(s) will support the purchase of this equipment and supplies needed to supplement programming. RECOMMENDATION Staff recommends that the Common Council pass this resolution Respectfully Submitted, Trena Larson, Finance Director Approved: el�- Fd_a"o Mark A. Rohloff City Manager TIF#30 Fund (0514) Account Description(s): Amendment 10 PROPOSED AMENDMENT: 08.15.18 Res 18 -XXX Multiple Accounts TOTAL Add: Update Budget to include costs for TIF#30 Developer Reimbursement $8,500 $ 47,700 $ 47,700 Future TIF Increment $39,200 Fire/Safety Fund (0217) Account Description(s): Amendment 10 PROPOSED AMENDMENT: 08.15.18 Res 18 -XXX Multiple Accounts TOTAL Add: Update Budget to include costs for equipment/supply purchases Available Fund/Cash Balance $13,340 $ 13,340 $ 13,340 Fire Grant Fund (0235) Account Description(s): I Amendment 10 PROPOSED AMENDMENT: 08.15.18 Res 18 -XXX Multiple Accounts TOTAL Add: Update Budget to include costs for equipment/supply purchases Available Fund/Cash Balance $15,650 $ 15,650 $ 15,650 Health Insurance Fund (0601) Account Description(s): Amendment 10 PROPOSED AMENDMENT: 08.15.18 Res 18 -XXX Multiple Accounts TOTAL Add: Update Budget to include costs for HRA Assessments 2018 Wellness Grant $20,000 $ 34,000 $ 34,000 Fund Balance $14,000 Senior Center Revolving (0201) Account Description(s): I Amendment 10 PROPOSED AMENDMENT: 08.15.18 Res 18 -XXX Multiple Accounts TOTAL Add: Update Budget to include costs for exercise equipment Donations $15,325 $ 15,325 $ 15,325 Senior Center Revolving (0201) jAccount Description(s): I Amendment 10 PROPOSED AMENDMENT: 08.15.18 Res 18 -XXX Multiple Accounts TOTAL Add: Update Budget to include costs for woodshop equipment & supplies Donations $1,925 1 $ 1,925 1 1 $ 1,925 Senior Center Revolving (0201) Account Description(s): I Amendment 10 PROPOSED AMENDMENT: 08.15.18 Res 18 -XXX Multiple Accounts TOTAL Add: Update Budget to include costs for equipment & program admin costs Grant(s)$5,000 $ 5,000 $ 5,000