HomeMy WebLinkAbout06. 18-380 JULY 24, 2018 18-380 RESOLUTION
(CARRIED 7-0 LOST LAID OVER WITHDRAWN )
PURPOSE: AWARD SID TO MINNESOTA ELEVATOR, INC. BADGER
ELEVATOR FOR CITY HALL ELEVATOR MODERNIZATION
FOR GENERAL SERVICES ($176,130.00)
INITIATED BY: PURCHASING DIVISION
WHEREAS, the City of Oshkosh has heretofore advertised for bids for City Hall
elevator modernization for General Services; and
WHEREAS,upon the opening and tabulation of bids, the following is the only bid:
MINNESOTA ELEVATOR, INC
BADGER ELEVATOR
N50W13740 Overview Drive, Suite C
Menominee Falls, WI 53051
Total Bid: $176,130.00
WHEREAS, this bid meets the minimum specifications and staff has reviewed the
bid and recommends its acceptance.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same,
all according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 0323-0130-7214-06811 Property/Equipment Fund - Building
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: July 16, 2018
RE: Award Bid to Minnesota Elevator, Inc. Badger Elevator for City Hall Elevator
Modernization for General Services ($176,130.00)
BACKGROUND
In the 2018 CIP the Common Council allocated $225,000.00 for modernization updates of the City Hall
elevator. The current elevator is a 1979 OTIS electric -geared traction elevator that is 39 years old. The
average service life for a traction elevator is between 25-35 years. The current elevator is operating
properly, but replacement parts are becoming increasingly difficult to find and any serious repairs may
result in the elevator being out of commission for extended periods of time. This modernization project
will update the elevator to current code requirements and will also include new mechanical and
equipment components, electrical and interior cab controls, wall finishes and lighting. The City engaged
Performance Elevator Consulting (PEC) for engineering and design services for this project.
ANALYSIS
Working with PEC and Facilities Maintenance staff, Purchasing prepared bid specifications for this
project. The bid was advertised in the local newspaper and posted on Onvia DemandStar. Three
contractors attended the pre-bid meeting. Bids were due June 28, 2018. The bid tab is attached. Based
on the bid review, it was the consensus of PEC and City staff that the sole bid received from our current
elevator service provider met all the minimum bid requirements. Unfortunately this project will require
the current elevator to be out of service for this modernization for approximately six weeks beginning
Wednesday, November 15, 2018 through the last week of December. Staff is exploring establishing a
reception area on the first floor of City Hall during this project to help direct citizen inquiries to
departments on 2nd-4�h floors, should they choose to not utilize the stairs to these areas. In addition, staff
is also reviewing alternate meeting room location sites for any City Hall public meetings during this
project. Staff will communicate updates as the installation date nears.
FISCAL IMPACT
The total fiscal impact of this bid is $176,130.00. With the inclusion PEC's design fees of $14,551.00, the
total fiscal impact to date for this project is $190,681.00. The 2018 CIP allocated $225,000.00 for this
project. This project will be charged to A/N# 0323-0130-7214-06811. The remaining funds will be used
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 http://www.ci.oshkosh.wi.us
for the electrical and life safety scopes of work necessary to complete the project.
RECOMMENDATION
Purchasing recommends the Common Council award this bid to Minnesota Elevator, Inc. Badger
Elevator.
Respectfully Submitted,
Approved:
Jon G. Urben, General Services Manager Mark A. Rohloff, City Manager
ELEVATOR MODERNIZATION
CITY OF OSHKOSH CITY HALL
BIDS DUE JUNE 28, 2018
NAMES OF BIDDERS I BID I BID BOND
Minnesota Elevator, Inc. $176,130.00 LOPF X
Badger Elevator
N50W13740 Overview Drive Suite C
Menominee Falls, WI 53051