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HomeMy WebLinkAboutHydrocorp Cross-Connection Control Services 201813228 ACRFFMFNT ^ 1 ' �"' This AGREEMENT, made on the a� day of 2018, by and between the CITY OF OSHKOSH, party of the first part, hereinafter referred to as CITY, and HYDROCORP, 2665 South Moorland road, Suite 209, New Berlin, WI 53151, party of the second part, hereinafter referred to as the CONSULTANT, WITNESSETH: The CITY and the CONSULTANT, for the consideration hereinafter named, enter into the following AGREEMENT for CROSS -CONNECTION CONTROL SERVICES. ARTICLE I. PROTECT MANAGER A. Assignment of Project Manager. The CONSULTANT shall assign the following individual to manage the PROJECT described in this AGREEMENT: Craig Wolf — Project Manager B. Changes in Project Manager. The CITY shall have the right to approve or disapprove of any proposed change from the individual named above as Project Manager. The CITY shall be provided with a resume or other information for any proposed substitute and shall be given the opportunity to interview that person prior to any proposed change. ARTICLE II. CITY REPRESENTATIVE The CITY shall assign the following individual to manage the PROJECT described in this AGREEMENT: Stephan M. Brand — Public Works Utility Bureau Manager ARTICLE III. SCOPE OF WORK The CONSULTANT shall provide the services described in the CONSULTANT's Proposal. The CITY may make or approve changes within the general Scope of Services in this AGREEMENT. If such changes affect CONSULTANT's cost of or time required for performance of the services, an equitable adjustment will be made through an amendment to this AGREEMENT. C\Engineering \Tracy Taylor\Steve Brand Agreements\HydroCorp\HydroCorp-2018-2019 Cross Page 1 Of 6 Connect Ctrl Agreement_5-23-18.docx All reports, drawings, specifications, computer files, field data, notes, and other documents and instruments prepared by the CONSULTANT as instruments of service shall become property of the CITY upon payment for those documents by the CITY to the CONSULTANT, and shall remain the property of the CITY. ARTICLE IV. STANDARD OF CARE The standard of care applicable to CONSULTANT's services will be the degree of skill and diligence normally employed by professional consultants or consultants performing the same or similar services at the time said services are performed. CONSULTANT will re -perform any services not meeting this standard without additional compensation. ARTICLE V. CITY RESPONSIBILITIES The CITY shall furnish, at the CONSULTANT's request, such information as is needed by the CONSULTANT to aid in the progress of the PROJECT, providing it is reasonably obtainable from City records. To prevent any unreasonable delay in the CONSULTANT's work, the CITY will examine all reports and other documents and will make any authorizations necessary to proceed with work within a reasonable time period. ARTICLE VI. TIME OF COMPLETION The work to be performed under this AGREEMENT shall be commenced and the work completed within the time limits as agreed upon in the CONSULTANT's Proposal. The CONSULTANT shall perform the services under this AGREEMENT with reasonable diligence and expediency consistent with sound professional practices. The CITY agrees the CONSULTANT is not responsible for damages arising directly or indirectly from any delays for causes beyond the CONSULTANT's control. For the purposes of this AGREEMENT, such causes include, but are not limited to, strikes or other labor disputes, severe weather disruptions or other natural disasters, failure of performance by the CITY, or discovery of any hazardous substances or differing site conditions. If the delays resulting from any such causes increase the time required by the CONSULTANT to perform its services in an orderly and efficient manner, the CONSULTANT shall be entitled to an equitable adjustment in schedule. ARTICLE VII. COMPONENT PARTS OF THE AGREEMENT This AGREEMENT consists of the following component parts, all of which are as fully a part of this AGREEMENT as if herein set out verbatim, or if not attached, as if hereto attached: 1. This Instrument 1:\Engineering\Tracy Taylor\Steve Brand Agreements\HydroCorp\HydroCorp-2018-2019 Cross Page 2 Of 6 Conned Ctrl Agreement_5-23-18.do« 2. CONSULTANT's Proposal dated March 14, 2018 and attached hereto In the event any provision in any of the above component parts of this AGREEMENT conflicts with any provision in any other of the component parts, the provision in the component part first enumerated above shall govern over any other component part which follows it numerically except as may be otherwise specifically stated. ARTICLE VIII. PAYMENT A. The Agreement Sum. The CITY shall pay to the CONSULTANT for the performance of the AGREEMENT the total sum as set forth below, adjusted by any changes hereafter mutually agreed upon in writing by the parties hereto: • Total Contract Amount of $115,296 (One Hundred Fifteen Thousand Two Hundred Ninety Six Dollars) over twenty (20) months to be paid in monthly payments of $5,764.80 (Five Thousand Seven Hundred Sixty Four Dollars and Eighty Cents). B. Method of Payment. The CONSULTANT shall submit itemized monthly statements for services. The CITY shall pay the CONSULTANT within thirty (30) calendar days after receipt of such statement. If any statement amount is disputed, the CITY may withhold payment of such amount and shall provide to CONSULTANT a statement as to the reason(s) for withholding payment. C. Additional Costs. Costs for additional services shall be negotiated and set forth in a written amendment to this AGREEMENT executed by both parties prior to proceeding with the work covered under the subject amendment. ARTICLE IX. HOLD HARMLESS The CONSULTANT covenants and agrees to protect and hold the City of Oshkosh harmless against all actions, claims, and demands to the proportionate extent caused by or resulting from the intentionally wrongful or negligent acts of the CONSULTANT, his/her agents or assigns, his/her employees, or his/her subcontractors related to the performance of this AGREEMENT or be caused or result from any violation of any law or administrative regulation, and shall indemnify the CITY for all sums including court costs, attorney fees, and damages of any kind which the CITY may be obliged or adjudged to pay on any such claims or demands upon the CITY's written demand for indemnification or refund for those actions, claim, and demands caused by or resulting from intentional or negligent acts as specified in this paragraph. Subject to any limitations contained in Sec. 893.80 and any similar statute of the Wisconsin Statutes, the CITY further agrees to hold CONSULTANT harmless from any and all l:\Engineering\Tracy Taylor\Stew Brand Agreements\HydmCorp\HydmCorp-2018-2019 Cross Page 3 of 6 Connect Ctrl Agreement_5-23-18.docx liability, including claims, demands, losses, costs, damages, and expenses of every kind and description (including death), or damages to person or property arising out of re -use of the documents without consent where such liability is founded upon or grows out of the acts or omission of any of the officers, employees or agents of the City of Oshkosh while acting within the scope of their employment. ARTICLE X. INSURANCE The CONSULTANT agrees to abide by the attached City of Oshkosh Insurance Requirements. ARTICLE XI. TERMINATION A. For Cause. If the CONSULTANT shall fail to fulfill in timely and proper manner any of the obligations under this AGREEMENT, the CITY shall have the right to terminate this AGREEMENT by written notice to the CONSULTANT. In this event, the CONSULTANT shall be entitled to compensation for any satisfactory, usable work completed. B. For Convenience. The CITY may terminate this AGREEMENT at any time by giving written notice to the CONSULTANT no later than ten (10) calendar days before the termination date. If the CITY terminates under this paragraph, then the CONSULTANT shall be entitled to compensation for any satisfactory work performed to the date of termination. This document and any specified attachments contain all terms and conditions of the AGREEMENT and any alteration thereto shall be invalid unless made in writing, signed by both parties and incorporated as an amendment to this AGREEMENT. ARTICLE XII. RE -USE OF PROJECT DOCUMENTS All reports, drawings, specifications, documents, and other deliverables of CONSULTANT, whether in hard copy or in electronic form, are instruments of service for this PROJECT, whether the PROJECT is completed or not. The CITY agrees to indemnify CONSULTANT and CONSULTANT's officers, employees, subcontractors, and affiliated corporations from all claims, damages, losses, and costs, including, but not limited to, litigation expenses and attorney's fees arising out of or related to the unauthorized re -use, change, or alteration of these project documents. ARTICLE XIII. SUSPENSION DELAY OR INTERRUPTION OF WORK The CITY may suspend, delay, or interrupt the services of CONSULTANT for the convenience of the CITY. In such event, CONSULTANT's contract price and schedule shall be equitably adjusted. I: \Engineering\Tracy Taylor\Steve Brand Agreements\HydmCorp\HydmCorp-2018-2019 Cross Page 4 Of 6 Connect Ctrl Agreement_523-18.dnm 1AEngineering\Tracy Taylor\$eve Brand Agreements\HydroCorp\HydmCorp-2018-2019 Cross Page 5 Of 6 Connect Ctrl Agreement_5-23-18.docrz ARTICLE XIV. NO THIRD -PARTY BENEFICIARIES This AGREEMENT gives no rights or benefits to anyone other than the CITY and CONSULTANT and has no third -party beneficiaries. In the Presence of: (Seal of Consultant if a Corporation) (Witness) (Witness) APPROVED: 6%-;�,A m, A WREAS MA OF V-1 = CONSULTANT By: �f . t»? sllzyi u f IL4AA✓AG & (t.. (Specify Title) By. es* r b w c z r (Specify Title) CITY OF OSHKOSH By: Mark A. Rohloff, City Manager And: Pamela R. Ubrig, City Clerk I hereby certify that the necessary provisions have been made to pay the liability which will accrue under this AGREEMENT. Auf, Aad City Comptroller IA Engineering \Tracy Taylor\Steve Brand Agreements\HydroCorp\HydroCorp-2018-2019 Cross Page 6 of 6 Connect Ctrl Agreement_5-23-18.docx CROSS -CONNECTION CONTROL SERVICES City of Oshkosh ggC ,IVSD 233 N CAMPBELL RD OSHKOSH WI 54902 APR 12 'Wa DEPT OF PUBLIC U W 15 )XO NS MARCH 14th 2018 OSHKOSH, KEEPING DMNKING WAFER SAFE FOR INDUSTRIES AND MUNICIPALITIES For over 30 years, HydroCorpTm has been dedicated to safe drinking water for companies and communities across North America. Fortune 500 firms, metropolitan centers, utilities, small towns and businesses — all rely on HydroCorp to protect their water systems, averting backflow contamination and the acute health risks and financial liabilities it incurs. HYDA15. :C:0 Ri,. n+ e s n C- W: A T Q R A V i H O f i 1 T V. Cross -Connection Control i Backflow Prevention Water Meter Change Out & Installation Services Legionella Prevention & Control 0 Table of Contents 1. INTRODUCTION......................................................................................................................... 2 1.1. Definitions..........................................................................................................................2 1.2. Common Cross -Connection Hazards..................................................................................3 2. PROJECT WORK PLAN................................................................................................................3 2.1. Purpose of a Cross -Connection Control Program.............................................................. 3 2.2. Meeting the Cross -Connection Control Program Objectives ............................................ 3 2.3. Stakeholders.......................................................................................................................4 2.4. Cross -Connection Control Plan Components.....................................................................5 3. CROSS CONNECTION INSPECTION PROCESS.............................................................................6 3.1. Inspections/Surveys........................................................................................................... 6 3.2. Definitions..........................................................................................................................6 3.3. CCC Program Process......................................................................................................... 7 3.4. Postal Notification Process - Inspections........................................................................... 8 4. WATER CUSTOMER CARE AND ADMINISTRATION PROCESS....................................................9 4.1. Program Data..................................................................................................................... 9 4.2. Database Software.............................................................................................................9 4.3. Information TechnologyO/T).............................................................................................9 4.4. Program Data Backup and Storage.................................................................................... 9 4.5. Public Awareness Education............................................................................................10 5. EXECUTIVE SUMMARY, PROJECT FEES/COST..........................................................................11 6. BACKGROUND.........................................................................................................................13 6.1. The HydroCorp Promise...................................................................................................13 6.2. Company Overview..........................................................................................................13 6.3. Office Address & Contact Information.............................................................................14 7. PROJECT REFERENCES.............................................................................................................14 8. PROJECT TEAM QUALIFICATIONS............................................................................................15 CROSS•CONNECTION CONTROL SERVICES PROPOSAL I CITY OF OSHKOSH 2-23-2018 1 hydrocorpinc.com Page 1 0 1. INTRODUCTION 1.1. Definitions • Backflow—the undesirable reversal of flow of liquid, gas or other substance in a piping system. • Backflow Preventer— an assembly, device, or method that prevents backflow. • Cross -Connection — an actual connection or a potential connection between any part of a potable water system and any other environment that would allow substances to enter the potable water system. • Cross -Connection Control — a program to eliminate cross -connections or to prevent them from causing a public health threat. • Cross -Connection Control Survey —the review of the plumbing system to determine the existence of potential or actual cross -connections and to assess the degree of hazard of protected and unprotected cross -connections. Three Conditions Are Required For A Backflow Incident., I CROSS- ! CONNECTION POTABLE (DRINKING WATER SUPPLY HAZARDOUS HYDRAULIC SUBSTANCE `,� /! CHANGE f ; '/Iii ill) ifilm littl ill till llttiollui11tllil l 111 11 s� NORMAL WATER SUPPLY FLOW NON -POTABLE HAZARDOUS SUBSTANCE. IU I li t111i1I11111tI1t11111tilitltltlltNi{',' CHANGE IN HYDRAULIC CONDITION RESULTS IN BACKFLOW CROSS -CONNECTION CONTROL SERVICES PROPOSAL I CITY OF OSHKOSH 2-23-2018 1 hydrocorpinc.com Page 2 1.2. Common Cross -Connection Hazards • Garden Hose connections with missing backflow preventers. • Water Softener discharge lines directly connected to drain piping. • Boilers with missing or inappropriate backflow preventers. • Improperly installed or Backflow Prevention Assemblies missing test documentation. • Toilets with faulty or unapproved anti -siphon fill valves. • Lawn Irrigation systems with missing or inappropriate backflow preventers. • Restaurant equipment connected to water supply with missing backflow preventers. • Dental office equipment with missing backflow preventers. • Fire Sprinkler systems with missing or inappropriate backflow preventers. • Chemical mixing systems in janitorial closets with missing backflow preventers. 2.2. Meeting the Cross -Connection Control Program Objectives • Providing cross -connection consultation to the City of Oshkosh. • Routinely inspecting water customers for cross -connections or potential cross -connections. • Maintaining cross -connection control records. • Notifying water customers of violations and corrective action instructions. • Providing water customer non-compliance status to the water utility. • Providing public education to scheduled commercial, industrial, and public authority facilities. CROSS -CONNECTION CONTROL SERVICES PROPOSAL I CITY OF OSHKOSH 2-23-2018 1 hydrocorpinc.com Page 3 0 2.3. Stakeholders HydroCorp recognizes that many different stakeholders will be affected by a Cross -Connection Control Program. The following chart illustrates the various agencies, internal staff and external people that have an impact on overall program success and compliance. NNEC TI(DN DLQERS HydroCorp strives to maintain a good working relationship and clearly communicate the goals of a Cross - Connection Control Program with all of the above stakeholders. We understand that our staff interaction in the community and with regulatory agencies is an extension of your positive community image. HydroCorp has maintained an excellent working relationship with local Mayors, City Managers, plumbing and building officials, health inspectors and others in order to provide them with a simple and clear understanding of the impact of a Cross -Connection Control program, regulations and the need to protect the drinking water supply from contamination. CROSS -CONNECTION CONTROL SERVICES PROPOSAL I CITY OF OSHKOSH 2-23-2018 1 hydrocorpinc.com Page 4 2.4. Cross -Connection Control Plan Components MUNICIPAL CROSS CONNECTION CONTROL COMPLIANCE P+S+T=ID Typical Program Components PLAN SURVEY . TEST DOCUMENT P: -5 M CROSS -CONNECTION CONTROL SERVICES PROPOSAL I CITY OF OSHKOSH 2-23-2018 1 hydrocorpinc,com Page 5 3. CROSS CONNECTION INSPECTION PROCESS 3.1. Inspections/Surveys The water connections and plumbing systems of all water customers or accounts shall be initially inspected for the presence of cross connections. As a result of the initial inspection, a detailed record of each account shall be established. Inspections shall consist of entering a facility from the point where water service enters the facility (usually the meter) and tracing the piping to each end point of use. Using standardized inspection forms, the inspector shall identify and note the location and nature of any direct and potential cross connections, location and details of backflow prevention devices & assemblies, and other pertinent program information. Inspectors having proper identification shall be permitted to enter the building/premises at reasonable times for the purpose of cross connection inspections. if the inspector is refused proper access or if customer plumbing is untraceable, the City will assume a cross connection is present and take the necessary action to ensure the public water supply is protected. The highest priority for inspections shall be placed on facilities that pose a high degree of hazard, that have a high probability that backflow will occur, or are known/suspected to have cross connections. Once initial inspections are complete, a re -inspection frequency shall be determined for each account based on the degree of hazard/risk and potential for backflow in accordance with the requirements of the City of Oshkosh Cross -Connection Control Plan. Accounts with an alternative frequency will require DNR Approval in writing. If requested, HydroCorp will develop an alternative frequency inspection schedule on behalf of the water utility and submit to DNR for final approval. 3.2. Definitions Initial Inspection — the first time a HydroCorp representative inspects a facility for cross connections. Degree of Hazard is assigned and/or verified during this facility visit. The Degree of Hazard will dictate future re -inspection frequency/schedule of facility, (facility will be either compliant or non-compliant after this inspection). • Compliance Inspection — subsequent visit by a HydroCorp representative to a facility that was non- compliant during the Initial Inspection to verify that corrective action was completed and meets the program requirements. Re -Inspection — Revisit by a HydroCorp representative to a facility that was previously inspected. The re -inspection frequency/schedule is based on the degree of hazard assigned to the facility during the initial inspection (Re -Inspection cycle/frequency to be determined when Plan is developed). CROSS -CONNECTION CONTROL SERVICES PROPOSAL I CITY OF OSHKOSH 2-23-2018 I hydrocorpinc.com Page 6 3.3. CCC Program Process CROSS -CONNECTION CONTROL (CCC) PROGRAM PROCESS - WISCONSIN NOTE: Wisconsh — OePartment of Safety S Profassaorwl Ser tins sends o it ail EPA test -fig na kes sitl montoas rar�7lance vwttt 6pA Sest�nq rcgrt=ecreras and BPA rcgtsvawn proccs.s by ass:gnmg Regrdatg Otject Nui+sts'- (ROI) to each assem*. ttydroCorp H�9 ♦ritfy Shat Bxkfiow Neventcn Assoot ks haae txan regwrKed thaot* ti's -DSAS wd have U* proper Rot tag affixed to tho assembly. Note: Attuat steps and W;ng SMWn WOO may differ tom teat actva�y adoptn7 W r=y crai+anca and arc VK*n M•r rMMome e y. CROSS -CONNECTION CONTROL SERVICES PROPOSAL I CITY OF OSHKOSH 2-23-2018 1 hydrocorpinc.com Page 7 3.4. Postal Notification Process - Inspections POSTAL NOTIFICATION PROCESS — INSRECTIONS -�._., ...._, ...., .svn�.^:;°."'..,.mow .�.�_.._....,.-._.. �� �..:�_.....�.._.._..... Mii!�ING1{.ft 1 gwE•a w v a A o ". a: r Inspection Notice IN -1-44 c -t_4 MY 11 ... wia •w �.IwWwx .�• •M 1 Compliance log Public Education Nfpf1��6G M19 .—� MVOM:,]t 11/f a, Nan-Compllance+H t whedula Notice I 3 vivo ie i Non -Compliance R2 :*'-" Non -Compliance X1 Shutoff Notice PM ry wa:­ F* -,4y oq Toll Free Water Customer HatUrve CROSS -CONNECTION CONTROL SERVICES PROPOSAL I CITY OF OSHKOSH 2-23-2018 1 hydrocorpinc.com Page 8 4. WATER CUSTOMER CARE AND ADMINISTRATION PROCESS 4.1. Program Data The most critical element of a Cross -Connection Control Program is data integrity, Without accurate data, the Cross -Connection Control program will experience customer service, administrative, and reporting issues and also result in field survey inefficiencies. 4.2. Database Software HydroCorp utilizes a proprietary software program — HydroSoftT"" to manage Cross -Connection Control Program data. All program data captured shall remain the property of the City of Oshkosh. All of our Client Data is secured on our Application Server, which is behind both a Hardware and a Software Firewall. Standard reports include the following: Inspections scheduled, completed, overdue and compliance status Custom queries, data exports and reports as needed • DNR Annual Report 4.3. Information Technology (I/T) HydroCorp has a dedicated team member responsible for Information Technology (I/T) infrastructure for internal (staff) needs as well as external (client) communication and reporting needs. We also have a dedicated person responsible for new client start up and database implementation in order to insure we have the most accurate information possible at any given point in time. We have continually invested in both hardware infrastructure (Network Servers, Client Workstations, Firewalls and Tablet P.C,'s for Field Inspectors) and software in order to leverage technology in the workplace and to improve customer service and assist in lowering our costs to our clients. HydroCorp has a contracted service agreement with a local I/T Company that performs monthly routine system maintenance and monitors our infrastructure/servers for optimum performance and reliability. 4.4. Program Data Backup and Storage All of our Client Data is secured on our Application Server, which is behind both a Hardware and a Software Firewall. The Application Server is backed up twice a day. 5 copies of the backup are then created and stored at 3 separate locations. 3 of the 5 backup copies are stored locally. One is on the application server itself, one is on our File server, and one is backed up to a Network Attached Storage (NAS) device. Having 3 local backup copies stored on the different machines means that in the unlikely event of a hardware malfunction, we can recover the data very quickly. Additionally, we backup the data to our backup server located in our Corporate Office, and we employ a secure on-line backup service that stores 2 copies of our backup at two independent locations. CROSS -CONNECTION CONTROL SERVICES PROPOSAL I CITY OF OSHKOSH 2-23-2018 1 hydrocorpinc,com Page 9 4.5. Public Awareness Education in the initial implementation phase of the Cross -Connection Control Program, Public Education on the topic should remain in the community spotlight. HydroCorp will provide a specialized speaker to participate/present at a town hall/public meeting engagement if requested. Press release information will be offered in digital format to the City of Oshkosh for local distribution to local media resources & website if requested. Further, public education brochures will be available in electronic format for download and can be pasted on the City of Oshkosh web site. Further Public Education resources including brochures and video files can be found at http://www.hydrocorpinc.com/resources/links/­­` CROSS-CONNECTION CONTROL SERVICES PROPOSAL I CITY OF OSHKOSH 2-23-2018 1 hydrocorpinc.com Page 10 0 5. EXECUTIVE SUMMARY, PROJECT FEES/COST Based on your current program, HydroCorp'" will provide the following services to the City of Oshkosh. This project is a continued effort for an ongoing Cross -Connection Control Program and will provide the City of Oshkosh with the necessary data and information to maintain compliance with the Wisconsin Department of Natural Resources (DNR) Water Bureau Cross Connection Control Regulations. Once this project has been approved and accepted by the City of Oshkosh and HydroCorp, you may expect completion of the following elements within a two (2) year period. However, billing will be completed in (21) months to help ensure a calendar year for billing on the next contract. The components of the project include: A. Perform inspections of 970 Non -Residential water services within the City served by the public water supply for cross -connections. B. Inspections will be conducted in accordance with the DNR Water Bureau Cross Connection Control regulations. Inspectors will survey exposed piping and utilize Isolation/Point of Use inventory method of surveying as supported by the State of Wisconsin Plumbing Code — SPS 382.41. C. HydroCorp will document existing backflow prevention devices and assemblies and verify proper installation and/or suggest corrective actions if devices and/or assemblies need to be installed to prevent cross -connections. Documentation to include make, model, size, manufacturer, serial number, location and regulated object number if applicable. In lieu of surveying residential kitchens and bathrooms, an educational brochure will be provided as allowed by DNR regulation NR 810.15. D. Notify each building owner prior to each inspection via postal letter with opportunity to schedule a specific time of inspection via the Hydro Designs Inc. Provide ongoing support for water customer scheduling and questions via the Hydro Designs Inc. WI office toll free 800# phone line, fax, or email. E. Provide Water Utility and building owner with a detailed corrective action report for each non-compliant facility, in most cases, water utility personnel can perform effective follow up compliance inspections. F. Perform administrative functions including: answering water user telephone calls, scheduling of inspections, mailing of all notices, verification of corrective action(s) requirements, and general customer service and program education inquiries by an individual trained in Cross -Connection Control Program Management. G. Generate and document the required program data and compliance status using proprietary Software Data Management Program. Submit comprehensive management reports on a quarterly basis and prepare the State of Wisconsin, DNR Water Bureau Annual Cross Connection Control Program Activity Report. H. Conduct an annual review meeting to discuss overall program status and recommendations. I. Assist the City with a community wide public relations program including general awareness brochures and web site cross connection control program overview content and resources. J. Provide ongoing support via phone, fax, internet, text or email. CROSS -CONNECTION CONTROL SERVICES PROPOSAL I CITY OF OSHKOSH 2-23-2018 1 hydrocorpinc.com Page 11 PRICING/PROPOSED FEES HydroCorp to complete inspections, appointments, customer care service and program administration. Compliance/follow up inspections and administration related to compliance/follow up inspections included. PRICING: Initial Inspections of 970 non-residential services connections. $115,296.00 dollars. HydroCorp will invoice monthly in equal installments upon receipt of signed contract/agreement Submitted by: HYDROCORP- MIDWEST REGIONAL OFFICE- 2665 S MOORLAND RD SUITE 209 NEW BERLIN WI 53151 Accepted by: X Craig Wolf 1612-850-8939 1cwolf@hydrocorpinc.com Village/Utility Representative (Signature) Date Printed Name/ Title CROSS -CONNECTION CONTROL SERVICES PROPOSAL I CITY OF OSHKOSH 2-23-2018 1 hydrocorpinc.com Page 12 6. BACKGROUND 6.1. The HydroCorp Promise HydroCorp is the Safe Water Authority."' it is our duty to provide the most precise and comprehensive technical services in the industry. It also means delivering those services with expert knowledge, professionalism, and sensitivity to budgets and schedules — the highest standard of water safety oversight, combined with the highest value. The Result — Your water system is compliant. Your risk and exposure are reduced. Your water — and your people—are protected. 6.2. Company Overview • Founded in 1983 and incorporated in 1988. • The firm has grown from two employees to a staff of over 40 full time associates in multiple states. Average tenure with the company is 7 years and employee turnover is less than 10%. • HydroCorp Conducts over 25,000 on site, Cross -Connection Control Inspections annually. • HydroCorp provided Cross -Connection Control Program Management Services to over 240 communities in several states including: Michigan, Wisconsin, Delaware, Maryland, Virginia, Florida and Minnesota. We still have our first customerl • Our highly trained staff works in an efficient manner in order to achieve maximum productivity and keep program costs affordable. We have a detailed system and process that each of our field inspectors follow in order to meet productivity and quality assurance goals. • Our municipal inspection team is committed to providing outstanding customer service to the water users in each of the communities we serve. We teach and train customer service skills in addition to the technical skills since our team members act as representatives of the community that we service. • Our municipal inspection team has attended training classes and received certification from the following recognized Cross Connection Control Programs: OF TREED, UW -Madison, USC— Foundation for Cross Connection Control and Hydraulic Research, American Backflow Prevention Association (ABPA), and American Society for Sanitary Engineering (ASSE). We invest heavily in internal and external training with our team members to ensure that each Field Service and Administrative team member has the skills and abilities to meet the needs of our clients. • Our administrative staff can answer most technical calls related to the cross -connection control program and have attended basic cross -connection control training classes. • HydroCorp staff and company are active members in many water industry associations including: o American Water Works Association (AWWA) I AWWA— Wisconsin Chapter o National Rural Water Association (NRWA) I Wisconsin Rural Water Association o American Public Works Association (APWA) HydroCorp is not a Plumbing Company and does not utilize existing staff to perform backflow prevention assembly testing, repair or plumbing related services. CROSS -CONNECTION CONTROL SERVICES PROPOSAL I CITY OF OSHKOSH 2-23-2018 1 hydrocorpinc.com Page 13 6.3. Office Address & Contact Information HYDROCORP — MIDWEST OFFICE 2665 S MOORLAND RD SUITE 209 NEW BERLIN WI 53151 Craig Wolf 612-850-8939 Corporate ,, HYDROCORP — CORPORATE OFFICE Office: 5700 CROOKS ROAD SUITE 100 (Remit to TROY MI 48098 Address) Telephone., 800.690.6651 or 248.250.5000 Legal S -Corporation, 1988 1 E.I.D. 38-2810008 Sfiatus: WI Office (Above) Corporate Office (Below) 7. PROJECT REFERENCES a) City of La Crosse, 400 La Crosse St, La Crosse, Wl 546011 Mark Johnson, Water Utility Manager Aohnsonm@cityoflacrosse.org 1608-789-7536 b) City of Prescott, 800 Borner St. Prescott, WI 540211 Hank Zwart, Public Works Director hzwart@prescottcitv.org 1715-262-5544 c) Sturgeon Bay Utilities, 230 E. Vine St, Sturgeon Bay, WI 53235-007 1 Cliff White, Superintendent cwhite@wpplenerpy.org 1920-746-2820 CROSS -CONNECTION CONTROL SERVICES PROPOSAL I CITY OF OSHKOSH 2-23-2018 1 hydrocorpinc.com Page 14 0 8. PROJECT TEAM QUALIFICATIONS Gary McLaren I New Program Development/Training Coordinator -Midwest Region Gary is responsible for Cross -Connection classes and new Cross Connection Control Program development in the Midwest Region, Since 2004 at HydroCorp, he was responsible for identification of hazards and deficiencies and determining proper recommendations for over 80 municipal client cross - connection control programs in Wisconsin. He also generated inspection reports and protection recommendations for over 3,000 individual facility surveys of cross -connections. In the past 5 years, Gary has been focused on coordinating and instructing various Cross Connection Control classes around the Midwest in addition to developing new Cross Connection Control Programs for Municipal Water System around the region. • Conducted Cross -Connection Surveys -45 North American Large Industrial Facilities 1999-2000 • Certification MDEQ (Michigan) Advanced Cross -Connection Control Training Program 2004 • Cross -Connection Control Program Manager—WI Region; 25 Water Utility clients 2005-2007 • Multiple published articles in Public Water System periodicals (WWA Magazine summer 2008 & WRWA Magazine winter 2011,2013) • Annual participant & past presenter at annual WWA Conferences & WRWA Conferences 2008- 2015 • Instructor at DNR class on Cross Connection Control — Green Bay, Dec. 112008 • Lead Instructor with Wisconsin Rural Water Association Cross Connection Control Class Series — Statewide, 2009 -2014 (12 full day courses annually) • Lead Instructor with Minnesota Rural Water Association Cross Connection Control Class Series — 2010 and 2013 • ASSE #5150 Certified Backflow Prevention Program Administrator • ASSE #5120 Certified Cross Connection Control Surveyor • Vice Chairperson — Wisconsin Water Association Education Committee 2011-2012 Scott Mitchell I Operations Manager, Midwest Region - Municipal Division Scott has been with the HydroCorp team since 2011 and inspecting plumbing systems for over 7 years. As a Cross -Connection Surveyor, Scott has completed cross -connection inspections at over 20,000 individual commercial and industrial facilities. He currently oversees operational and administrative services for cross -connection control programs in the HydroCorp Midwest Region. CROSS -CONNECTION CONTROL SERVICES PROPOSAL I CITY OF OSHKOSH 2-23-2918 1 hydrocorpinc.com Page 15 0 DAVE CARDINAL I Vice President Municipal Division Dave has over twenty years' experience as a water professional and has a successful record of accomplishments in the cross -connection control industry. Experienced in program development, project management, developing and conducting employee education and training programs, developing and instructing State certified education and training classes, quality assurance, customer service, and client satisfaction. Experience, Training, Certifications: • American Backflow Prevention Association (ABPA), MI Chapter, Vice President • American Society of Sanitary Engineering (ASSE) Series 5000 Proctor American Society of Sanitary Engineering (ASSE) Standard #5110 Certified Backflow Prevention Assembly Tester and Standard #5120 -Surveyor I Certification #26905 • Michigan Certified Backflow Prevention Assembly Tester Certification — 2010, Certification # M P M CA -26905 Dale Carnegie — Management Training for Managers 2005 • University of Florida —TREEO Center o Cross Connection Control: Survey and Inspection 2003 o Cross Connection Control: Ordinance and Organization 2003 o Cross Connection Control Program Manager 2003 • University of Southern California Foundation for Cross -Connection Control and Hydraulic Research — Backflow Prevention Assembly Tester, 1997 CROSS -CONNECTION CONTROL SERVICES PROPOSAL I CITY OF OSHKOSH 2-23-2018 1 hydrocorpinc,com Page 16 A`COR�® CERTIFICATE OF LIABILITY INSURANCE DATE (MM/V) 04,09,2x,62018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terns and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to th#,tsakillficate holder in lieu of such endorsement(s). PRODUCER CONTACT Daniel L. West NAME: Brown & Brown of Detroit n O�Q U(AC, PHONE (586) 977-6300 FAx (586) 977-6780 AC No Ext): A/C, No 35735 Mound Road ��� E-MAIL dwelt@bbdetroit.com ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # Sterling Heights, MI 48310DEpT OF PUBLIC WORKS ON SIN INSURER A : Hartford Casualty Insurance Company 29424 INSURED INSURER B: Hartford Underwriters Insurance Company 30104 Hydro Designs Inc. dba: HydroCorp, Inc. INSURERC: Hartford Insurance Company of the Midwest 37478 HDI of Florida, LLC INSURER D: Hiscox Insurance Company Inc. 10200 5700 Crooks Road, Ste. 100 INSURER E : Troy MI 48098 INSURER F, COVERAGES CERTIFICATE NUMBER: 17/18 Master All Lines REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCEADULISUBM INSD WVD POLICY NUMBER POLICY EFF MM/DD/YYYY POLICY EXP MM/DD/YYYY LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS -MADE Fx� OCCUR UAMA 'u PREMISES Ea occurrence $ 300,000 MED EXP (Any one person) $ 10,000 X Contractual Liab X EPL $5,000 PERSONAL & ADV INJURY $ 1,000,000 A 35SBAPI8563 12/15/2017 12/15/2018 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY PRO- ❑ JECT LOC PRODUCTS - COMP/OP AGG $ 2,000,000 $ OTHER AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000 Ea accident BODILY INJURY (Per person) $ X ANY AUTO B OWNED SCHEDULED AUTOS ONLY AUTOS 35UECBK1279 12/15/2017 12/15/2018 BODILY INJURY (Per accident) $ HIRED NON -OWNED AUTOS ONLY AUTOS ONLY PROPERTY DAMAGE $ Per accident Underinsured motorist $ 1,000,000 X UMBRELLA LIAB HCLAIMS-MADE OCCUR EACH OCCURRENCE $ 5,000,000 A EXCESS LIAR 35SBAP18563 12/15/2017 12/15/2018 AGGREGATE $ 5,000,000 DED I X1 RETENTION $ 10,000 $ C WORKERS COMPENSATIONX AND EMPLOYERS' LIABILITY Y / N ANY PROPRIETOR/PARTNER/EXECUTIVE F—] OFFICER/MEMBER EXCLUDED? (Mandatory in NH) NIA 35WECZM8649 12/15/2017 12/15/2018 PER OTH- STATUTE ER E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000 Professional Liab D ANE1010955.17 12/15/2017 12/15/2018 Wrong Act 2,000,000 Agg 2,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS /VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) City of Oshkosh and its officers, council members, agents, employees and authorized volunteers are included as an additional insured for general and auto liability per Form SS0008 04/05 attached. Per Project general liability aggregate limits apply on Policy #35SBAPI8563 per Form SSO433 04/05 attached. I IUN SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Oshkosh Department of Public Works ACCORDANCE WITH THE POLICY PROVISIONS. 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