HomeMy WebLinkAbout16. 18-361 JULY 10, 2018 18-361 RESOLUTION
(CARRIED 6-0 LOST LAID OVER WITHDRAWN )
PURPOSE: APPROVE PURCHASE OF LASERFICHE AVANTE UPGRADE
FOR IT DIVISION ($25,821.98)
INITIATED BY: PURCHASING DIVISION
BE IT RESOLVED by the Common Council of the City of Oshkosh that the proper
City officials are hereby authorized and directed pursuant to Section 12-11 of the Oshkosh
Municipal Code to enter into appropriate agreement for Laserfiche Avante upgrade with:
CTAccess
740 Pilgrim Parkway Suite L3
Elm Grove, WI 53122
Total: $25,821.98
Money for this purpose is hereby appropriated from:
Acct. No. 0541-1866-6506-08665 Water Utility- Software Supplies
0551-1920-6506-00000 Sewer Utility- Software Supplies
0561-2030-6506-00000 Storm Water Utility- Software Supplies
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Oshkosh
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: June 26, 2018
RE: Approve Laserfiche Avante Upgrade for IT Division ($25,821.98)
BACKGROUND
The city utilizes CTAccess as its Laserfiche reseller. Laserfiche is utilized for document imaging, storage
and retention. The IT Division, in conjunction with the Department of Public Works, has begun storing
historical and current utility documentation in Laserfiche through a GIS integration application.
ANALYSIS
CTAccess is our vendor of record with Laserfiche for our licensing and annual software agreement.
FISCAL IMPACT
The total fiscal impact of this upgrade is $25,821.98. Funds for the 2018 upgrade agreement is allocated
across 3 utilities ($8,607.33 each) for a licensing upgrade (05411866-6506-08665, 05511920-6506, 05612030-
6506) of the 2018 water, sewer and storm water operating budgets.
RECOMMENDATION
Section 12-11 of the Municipal Code provides that subject to approval of the City Manager, purchases
may be made without following a formal competitive bidding process when the purchase is from only
one source of supply or when standardization or compatibility is the overriding consideration. In
accordance with Section 12-11 of the Municipal Code and with approval by the City Manager, Purchasing
recommends the Common Council approve the 2018 software upgrade agreement for $25,821.98, with
CTAccess, 740 Pilgrim Parkway, Suite L3, Elm Grove, WI 53122.
Respectfully Submitted,
Jon G. Urben, General Services Manager
Approved:
Mark A. Rohloff, City Manager
City Hall, 215 Church Avenue P.O. Box 1 130 Oshkosh, WI 54903-1130 http://www.ci.oshkosh.wi.us