HomeMy WebLinkAbout27. Preparation Calendar for 2019 Operations Budget & CIP�t
Oshkosh
TO: Honorable Mayor and Members of the Common Council
FROM: Trena Larson, Finance Director
DATE: June 18, 2018
RE: 2019 Budget Calendar
Below please find an updated 2019 budget calendar. In preparing this calendar, (Option
5) I incorporated the feedback that was given at the last two council sessions. The major
milestones of the budget process flow is similar to prior years, with the following
exceptions of the Budget Hearing being scheduled on a Wednesday November 7, 2018,
and then transitioning into the final budget workshop. In addition, it is being proposed
to adopt the budget on November 14, 2018 (Wednesday), which will eliminate the conflict
with the BID's annual Holiday Parade on November 13, 2018.
Option 5
OCTOBER
S M T W T F -S--,--
NOVEMBER
S M T W T F S
7 Budget Hearing at 5 PM
Council Workshop #6 - Budget
7 Changes
Approval of 2019 Budget and
14 2019-2023 CIP
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 920.236.5000 http://www.ci.oshkosh.wi.us
1
2
3
4
5
6
Preliminary Budget to City
1
Manager
1
2
3
7
8
9
10
11
12
13
4
5
6
7
8
9
10
14
15
16
17
18
19
20
11
12
13
14
15
16
17
21
22
23
24
25
26
27
18
19
20
21
22
23
24
28
29
30
31
25
26
27
28
29
30
....... .
7 Budget Hearing at 5 PM
Council Workshop #6 - Budget
7 Changes
Approval of 2019 Budget and
14 2019-2023 CIP
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 920.236.5000 http://www.ci.oshkosh.wi.us
Receive State Revenue
1 -14
Information/Finalize Draft
Finance Provides Draft of
Preliminary Budget to City
1
Manager
Preliminary Budget Delivered
9
To Council
Budget Publication in the
13
newspaper
Council Workshop #4 -
29
Budget & CIP Review
Council Workshop #5 -
30
Budget & CIP Review
7 Budget Hearing at 5 PM
Council Workshop #6 - Budget
7 Changes
Approval of 2019 Budget and
14 2019-2023 CIP
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 920.236.5000 http://www.ci.oshkosh.wi.us
City of Oshkosh 2018 Budget Preparation Calendar
Option 5 DRAFT
JANUARY Items To Be Completed in 2018 JULY
5 M T W T F s June 5 M T W T F 5
1 2 3 4 5 6 18-29 Internal Meetings on 2019 - 2022 CIP 1 2 3 4 5 6 7
7 8 9 10 11 12 13 8 9 10 11 12 13 14
14 15 16 17 18 19 20 MY 15 16 17 18 19 20 21
21 22 23 24 25 26 27 13 Budget Training Sessions 22 23 24 25 26 27 28
28 29 30 31 City Manager to establish preliminary budget assumptions - 29 30 31
Estimate Personnel Costs (2018 Estimates/2019 Projections)
FEBRUARY 25 Council Workshop #1- 2019 Budget Kick -Off AUGUST
25 Budgets emailed to Departments
5 M T W T F 5 25-31 Departments working on Preliminary Budget 5 M T W T F 5
1 2 3 25-31 Departments to Establish Performance Measures for 2019 1 2 3 4
4 5 6 7 8 9 10 5 6 7 8 9 10 11
11 12 13 14 15 16 17 12 13 14 15 16 17 18
18 19 20 21 22 23 24 August 19 20 21 22 23 24 25
25 26 27 28 1 -17 Depts. Work on 2019 Budgets - Email Excel files to Finance 26 27 28 29 30 31
20 Departments enter budgets in Munis
MARCH 22 Council Workshop #2 - 2017Audit Report / 2018 6 -Month SEPTEMBER
Financials / 2019 Early Projections / Direction on Priorities
S M T W T F s from Council s M T W T F s
1 2 3 22-31 Finance Compiles Preliminary Budget document 1
4 5 6 7 8 9 10 2 3 4 5 6 7 8
11 12 13 14 15 16 17 9 10 11 12 13 14 15
18 19 20 21 22 23 24 16 17 18 19 20 21 22
25 26 27 28 29 30 31 September 23 24 25 26 27 28 29
4-18 CIP Review with Plan Commission 30
APRIL 10 -21 Review of Preliminary Budgets - Internal Meetings - OCTOBER
Department Heads/City Manager/Finance Director
S M T W T F 5 14- Local Revenues Estimated s M T W T F s
1 2 3 4 5 6 7 19- Council Workshop #3 - CIP 1 2 3 4 5 6
8 9 10 11 12 13 14 24-28 Budget Refinement/ Revisions 7 8 9 10 11 12 13
15 16 17 18 19 20 21 14 15 16 17 18 19 20
22 23 24 25 26 27 28 October 21 22 23 24 25 26 27
29 30 1 -14 Receive State Revenue Information/Finalize Draft 28 29 30 31
1 Finance Provides Draft of Preliminary Budget to City Manager
9 Preliminary Budget Delivered To Council
MAY 13 Budget Publication in the newspaper NOVEMBER
29 Council Workshop #4 Budget & CIP Review
S M T W T F 5 30 Council Workshop #5 Budget & CIP Review s M T W T F s
1 2 3 4 5 1 2 3
6 7 8 9 10 11 12 4 5 6 7 8 9 10
13 14 15 16 17 18 19 11 12 13 14 15 16 17
20 21 22 23 24 25 26 November 18 19 20 21 22 23 24
27 28 29 30 31 7 Budget Hearing at 5 PM 25 26 27 28 29 30
Council Workshop #6 - Budget Changes
14 Approval of 2019 Budget and 2019-2023 CIP
JUNE DECEMBER
S M T W T F s s M T W T F s
1 2 1
3 4 5 6 7 8 9 2 3 4 5 6 7 8
10 11 12 13 14 15 16 *Above dates for budget activities are tentative at this time. Any 9 10 11 12 13 14 15
17 18 19 20 21 22 23 substantial variations will be identified as soon as they are known. 16 17 18 19 20 21 22
24 25 26 27 28 29 30 23 24 25 26 27 28 29
30 31