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HomeMy WebLinkAbout05-15-2018 Minutes 11uy� DOWNTOWN OSHKOSH BID BOARD MINUTES city 01MIMM IM May 15, 2018 Oshkosh PRESENT: Megan Lang, Kris Larson, David Sparr,Jim Stapel, Sandy Prunty, Kay Bahr, Chanda Anderson, Marlo Ambas David Krumplitsch, Andy Ratchman,James Evans, EXCUSED: Benjamin Rennert STAFF: Cassie Daniels-BID Manager,Jeffrey Nau-Associate Planner OTHERS: Mayor Steve Cummings, Darryn Burich-Planning Director, Alexa Naudziunas -Assistant Planner, Michael Cooney-Oshkosh Saturday Farmers Market, Inc., Doug Villars-Leadership Oshkosh/Remax Reality, Michael Donnan- Leadership Oshkosh/Aegis I - CALL TO ORDER Chair Lang called the meeting to order at 8:01 a.m. and a quorum was declared present. II-APPROVE MINUTES OF APRIL 17,2018 MEETING There was no discussion on this item. Sandy Prunty moved to approve the minutes of the April 17, 2018 meeting as presented. Kris Larson seconded the motion which passed unanimously. III-POLICING/TRAFFIC/PARKING ENFORCEMENT ISSUES No one was present from the Oshkosh Police Department. Chair Lang suggested the Board can revisit this item if someone does arrive. Ms. Lang commented she would like to keep the update on the downtown security camera inventory on the agenda for next month. David Sparr arrives at 8:05 a.m. IV-BID MURAL/SELFIE PROJECT AND CITY MURAL ORDINANCE UPDATE Planning Director Darryn Burich had not arrived. Chair Lang requested to continue on with the agenda until Mr. Burich arrived. The Board concurred. V-MONTLY FINANCIAL REPORT/TRANSFER OF RESERVES Ms. Daniels requested a transfer of$1,495.00 from Reserves to the Advertising budget. There was no discussion on this item 11uy� DOWNTOWN OSHKOSH BID BOARD MINUTES city 01MIMM IM May 15, 2018 Oshkosh Ms. Daniels reported that the UnWINEd event brought in approximately$6,000.00 in revenue. There was no discussion on the Monthly Financial Report. Jim Stapel motioned for approval of the Monthly Financial Report as presented. Kris Larson seconded the motion which passed unanimously. Marlo Ambas arrives at 8:06 a.m. VI-APPROVE AGREEMENT BETWEEN THE BID AND OSHKOSH SATURDAY FARMERS MARKET INC. Ms. Lang informed the Board that the contract has been revised per comments from April's meeting. Jim Stapel motioned for approval of the agreement between the BID and the Oshkosh Saturday Farmers Market Inc. as presented. Sandy Prunty seconded the motion which passed unanimously. Chair Lang commented this was a good win for the Market and the BID. VII-OSHKOSH SATURDAYS FARMERS MARKET REQUEST FOR THE BID TO MAKE A MONETARY CONTRIBUTION FOR THE PURCHASE OF A TRAILER Michelle Schmid-Shultz of the Oshkosh Saturday Farmers Market introduced herself to the Board. She informed the Board she was there to request BID funding for the purchase of an enclosed trailer which is needed for the transport of barricades used for the market. The barricades are distributed to various intersections and are used for street closures. She added that a used trailer will cost approximately$4,300.00 to$5,000.00 while a new trailer will cost approximately$5,000.00 to$6,000.00. David Sparr and Darryn Burich arrive at 8:08 a.m. Ms. Lang commented that this is the second time for a donation request that has been made recently, the first being a donation request by the Community Foundation for the ice rink. She suggested that trailer could serve for dual use for ice skate transport and rental kiosk during the winter. Ms. Schmid-Shultz responded that a 16-foor trailer would be ideal,however they would need to find a winter storage location for the barricades. 11uy� DOWNTOWN OSHKOSH BID BOARD MINUTES city 01MIMM IM May 15, 2018 Oshkosh Mr. Stapel asked if the barricades were owned by the city. Michael Cooney responded they were donated to the Market by the city. Ms. Anderson commented the plan for a trailer for the ice rink has been tabled due to a lack of staffing. Ms. Anderson asked how much a trailer with a window is. Ms. Schmid-Shultz responded she viewed a used one for$4,800.00 but it was in bad shape. She added she is actively shopping around and preferably would like a trailer with a ramp. Ms. Lang. stated she assumed the BID would be the owner of the trailer and pay for insurance. Ms. Schmid-Shultz said the Market would pay for maintenance for the trailer. Mr. Cooney said the Market can cover the insurance cost as well. He added that the trailer can be stored at the Market office. Mr. Evans stated he would prefer to buy new as there was not much difference in price. Ms. Prunty motioned for the BID to approve funding from the Reserve fund for the Oshkosh Saturday Farmers Market, Inc. to purchase a new multi-use trailer not to exceed$6,000.00 with the Market being the primary user. Ms. Anderson suggested the motion should include an additional$1,000.00 for logos and graphics. Jim Evans also added that the motion should probably not require the purchase of a "new' trailer in case they find a quality used one. Ms. Prunty requested an amendment to her motion to remove the new trailer requirement and add funding from the reserve fund not to exceed$1,000.00 for graphics and logos for the trailer. James Evans seconded the motion as amended which passed unanimously. VIII-BID MURAL/SELFIE PROJECT AND CITY MURAL ORDINANCE UPDATE Ms. Lang said this item has been on the agenda for the past several months and was discussed at the last Beautification Committee meeting. Ms. Daniels commented that Aaron from New Moon Cafe wants a painted mural on his building by artist Leaf Larson. She asked if the current mural ordinance allows paint directly on brick. Ms. Lang responded it does not. Planning Director Darryn Burich stated the Mural Ordinance is currently in limbo due to a U.S. Supreme Court decision concerning signage. He added the new draft ordinance does allow paint to be applied directly on brick but needs to be a type of paint that will not damage the brick. The goal is to prevent further damage to the buildings. 11uy� DOWNTOWN OSHKOSH BID BOARD MINUTES city 01MIMM IM May 15, 2018 Oshkosh Mayor Cummings stated the city should review the ordinances for Algoma and Sheboygan as they have many downtown murals. Mr. Burich replied he has seen some cities switching to painting on plywood requirement for murals. Mr. Evans stated that historically murals are painted on brick or stone. If the art is painted on plywood it is no longer a mural. Ms. Naudziunas read the requirement for murals from the draft mural ordinance which states the petitioner has to provide evidence that the paint to be used will not damage the building. Mr. Larson commented that years ago the city would have just said no for painting directly on brick. He asked if a mural can be considered signage. Mr. Burich responded that per the Zoning Ordinance, a mural is not a sign. Ms. Lang asked what the timeline is for the passage of the Mural Ordinance. Mr. Burich responded it is being review by the City Attorney and is on a fast track for approval. Ms. Daniels stated in regard to the selfie project,the BID should seek input from the community on what they would like to see for a selfie site. Ms. Lang requested this be included on next month's agenda. IX-AWARD PROPOSAL FOR DOWNTOWN OSHKOSH WEBSITE REDESIGN TO CANDEO CREATIVE FOR THE AMOUNT OF$18,000.00 ($15,000.00 IN 2018,$3,000.00 IN 2019) Ms. Daniels reported that she received six proposals and met with five of the respondents. She is recommending to Candeo Creative as they recently redesigned the CVB's website and their event calendar would work seamlessly with the BID's. She added the Website Redesign Committee spent a lot of time reviewing the proposals. Ms. Lang stated she stepped out of the decision making process due to a conflict of interest. Mr. Stapel asked if the redesign will work on smart phones. Ms. Lang responded it will. Mr. Larson stated Candeo will be the least expensive in the long run even though their bid was the highest. Ms. Lang added the money for the redesign will come from the Reserve Fund. James Evans motioned to approve the proposal with Candeo Creative for the BID Website redesign in the amount of$18,000.00 ($15,000.00 in 2018, $3,000.00 in 2019) as proposed. Kris Larson seconded the motion which passed 9-0-1 (Lang-abstain). 11uy� DOWNTOWN OSHKOSH BID BOARD MINUTES city 01MIMM IM May 15, 2018 Oshkosh X-DISCUSS IF FAA COUPON BOOKLETS SHOULD BE PREPARED FOR 2018 AIRVENTURE Ms. Daniels stated she recommends doing the AirVenture coupon book again and added the BID booth is moving to a prime location this year. She said of the business that participated last year, all responded they would do again with besides one "maybe". Ms. Daniels said the books cost the BID$685.00 after advertising revenue and would recommend changing the coupon validation from 10 days to three weeks. Mr. Larson said Ms. Daniels should increase the advertising rates to$60.00 cover all of the BID's expense. Kay Bahr responded$60.00 would be too much but would support$40.00. She added EAA attendee's do not come downtown. Mr. Larson said he would pay for cover advertising. Ms. Lang recommended to Ms. Daniels to raise the advertising rate to$40.00 and sell front and back cover advertising. XI-BIKE SHARE PROGRAM/AD-HOC COMMITTEE UPDATE Ms. Daniels reported that signatures are being acquired for the MOU between Spin and UWO. The city is going to observe how the program works before committing for an expansion. XII-HISTORIC PLAQUES PROGRAM (MAYOR CUMMINGS) Mayor Cummings told the Board he would really like to get the plaque program going as there are not many of them out there. He added there is good tourism potential and the program needs to look at structures city-wide. The Mayor stated that the real stories are the history of what happened on the inside of the structures,just not its architecture. Mr. Evans commented that building owners need to be told the history of their buildings to spark interest. XIII-ATTENDANCE POLICIES FOR OTHER CITY BOARDS AND COMMISSIONS Mr. Nau reported the BID is the only city board or commission that has language in its bylaws regarding member dismissal due to attendance infractions. He added members of other boards/commissions will not be reappointed by the Council per recommendations of chairs and city staff. XIV-BID MANAGER AND BID COMMITTEE REPORTS Ms. Daniels reported: 0 UnWINEd was very successful and generated$6,000.00 in revenue. 11uy� DOWNTOWN OSHKOSH BID BOARD MINUTES city 01MIMM IM May 15, 2018 Oshkosh • The parade date has changed to Tuesday, November 131h due to scheduling conflicts on the traditional Thursday night dates. • The second UnWINED walk will take place on September 22, 2018. XV- IDENTIFICATION OF AGENDA ITEMS FOR THE JUNE 19,2018 MEETING • Downtown Security Camera Inventory • BID Selfie Project • Website Update • Bike Sharing Program Update • Farmers Market Update XVI-ADJOURNMENT With there being no further business,Jim Stapel moved for the meeting to be adjourned at 9:20 a.m. Chanda Anderson seconded the motion which passed unanimously. Respectfully Submitted, Jeffrey Nau Associate Planner Planning Services Division