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HomeMy WebLinkAbout_Minutes PROCEEDINGS OF THE COMMON COUNCIL CITY OF OSHKOSH, WISCONSIN APRIL 10, 2018 REGULAR MEETING held Tuesday, April 10, 2018, at 6:00 p.m. in Council Chambers, City Hall Mayor Cummings presided. PRESENT: Council Members Steven Herman, Caroline Panske, Jake Krause, Tom Pech, Jr., Lori Palmeri and Mayor Steve Cummings EXCUSED: Council Member Allison-Aasby ALSO PRESENT: Mark Rohloff, City Manager; Pamela Ubrig, City Clerk; Lynn Lorenson, City Attorney; and Allen Davis, Director of Community Development Council Member Herman read the Invocation. The Pledge of Allegiance was led by Sophia Housworth, Drew Berndt & Celso Collins from Shapiro STEM Academy Council Member Allison-Aasby arrived at 6:04 p.m. during the Pledge of Allegiance. PRESENTATION Jon Urben, General Services Manager, explained the general services office had been tasked with collecting facility maintenance data from all City departments in an effort to provide the Council with a comprehensive, long-term understanding of City owned facilities. He stated a matrix had been created and provided to Council. He presented a brief summary of the data collection methodology of the matrix as well as City staff analysis and recommendations. Mr. Rohloff stated the results of the data collection confirmed Council's suspicions that City Hall and the safety building were in need of space needs assessments. He explained the next step was to explore a public safety staffing analysis, as the needs of the building would be dependent on the staff. He stated it would begin with the police department PROCEEDINGS OF THE COMMON COUNCIL—APRIL 10, 2018 and the fire department portion would take place after a new fire chief had been established. He explained part of the facility assessment would take place with the staffing analysis. He recommended beginning the facilities assessment for City Hall and the police staffing analysis first. Council Member Herman stated he agreed that City Hall, the police department and fire department needed to have space studies conducted. Council Member Palmeri questioned if it was feasible to have one consultant work on both the staffing analysis and spatial needs component to save on planning costs. She asked if the sustainability advisory board would be collaborating on the facilities portion of the analysis and if they would consider metal roofing. She questioned if the number of City staff within each location in the various facilities was recorded with the inventory. Mr. Rohloff explained each facility analysis went through each department to identify potential growth areas and were typically completed by architectural firms. He stated they had not yet collaborated with the sustainability advisory board on the analysis or items such as roofing, and he noted the recommendation. Council Member Palmeri stated she had read the lifespan of a metal roof on a residential home was near 50 years compared to 20 years with a conventional roof, and questioned if it would be similar for a commercial building. Mr. Urben stated City staff tried to find the most cost effective and energy efficient approach. He explained they had not had the opportunity to consider a metal roof in the past and would make sure it was on the radar for the architectural firm. Mayor Cummings explained the City Hall building had been converted from a former high school in the early 1960s when the population had been approximately 40,000. He stated the City had changed substantially and City staff was still operating in a building that was never originally designed as a City Hall. Council Member Panske thanked City staff for the matrix and the analysis. She stated she hoped City staff would maintain the matrix and keep it as an ongoing tool. Mr. Rohloff stated he agreed that it would be a valuable tool. Council Member Panske explained she believed it would be a document that could be updated for use by Council and City staff, as well as for public information. She 2 PROCEEDINGS OF THE COMMON COUNCIL—APRIL 10, 2018 questioned in the event it was determined that there was spatial needs for City Hall, if City staff had a plan in mind as there was not much room for expansion of the building. Mr. Rohloff stated based on experience, the first step was to identify where growth areas were located, and seek out functional matches within the organization. He explained customer service departments such as finance and personnel typically would remain within the same location, while development departments such as community development and engineering would remain together. He stated it was premature to have a plan at this point. Council Member Palmeri questioned if the City's municipal buildings were entered into the GIS system with details such as square footage. Mr. Rohloff stated all of the City's buildings were in the GIS system and it may make sense to add the applicable data from the matrix. Mr. Urben stated Paul Greeninger, Safety and Risk Management Officer, maintained square footage and other data for insurance purposes. Mr. Rohloff indicated there were items applicable to moving forward with the spatial/staffing analysis on the agenda. He stated he believed there was value in placing the matrix on the website for the public to be aware of the status of the various City buildings. Mayor Cummings stated four of the buildings were historic and over 100 years old,which added additional complications to maintenance and renovation. CITIZEN STATEMENTS Danae Blabaum, 823 Prospect Avenue, and Brandon Moeneh, 803 Grove Street,explained they were students at Oshkosh North High School and were present to express their concern related to conversion therapy and desire to prohibit the practice in the City. Ms. Blabaum stated Oshkosh would be the second City in Wisconsin to prohibit conversion therapy, Milwaukee had been the first, and nine states had prohibited the practice. Mr. Moeneh explained their goal was to help the prohibition go to a state level. He stated conversion therapy was a range of dangerous and discredited treatments and practices 3 PROCEEDINGS OF THE COMMON COUNCIL—APRIL 10, 2018 that falsely claim to change an individual's expression, orientation and gender. He explained 698,000 U.S. citizens had been put through such treatment. Ms. Blabaum stated 350,000 adolescents, ages 13-17, had been put through conversion therapy, often facilitated by churches, and treated similar to those facing alcohol/drug addiction. She explained it often included hypnosis, medication, inducing nausea/vomiting and electric shock therapy. Mr. Moeneh explained risks of the therapy included depression, social withdrawal, low self-esteem, intimacy issues and suicide attempts. He reiterated that most individuals subjected to these practices were 13-17 years old. He stated the treatment had been discredited by the American Psychiatric Association and American Medical Association. Ms. Blabaum shared a story of an individual who experienced conversion therapy, who despite the hardship, was now an advocate for the LGBTQ community. Mr. Moeneh explained students were working at contacting various churches who were against the therapy and creating a video. He stated they hoped to increase awareness to let the public know this was an issue that was still happening. Ms. Blabaum asked Council for advice on what they believed the students' next step should be. She thanked them for their time and hoped they would take it into consideration to make Oshkosh a more diverse and accepting community. Council Member Palmeri questioned if they had any data related to how prevalent the practice was in the City. Ms. Blabaum stated they had a presentation that they would email to Council. Council Member Panske questioned if the students would like to provide additional contact information in the event there were those in the community with questions or would like to help. Ms. Blabaum provided her personal phone number. Council Member Panske thanked the students for their time and efforts. Council Member Pech stated in regards to the next steps, he recommended they contact state assembly and senate representatives for Oshkosh. 4 PROCEEDINGS OF THE COMMON COUNCIL—APRIL 10, 2018 CONSENT AGENDA Report of Sills by the Finance Director Receipt & Filing of Oshkosh Public Library Minutes from February 23, 2018 Receipt & Filing of Common Council Minutes from March 27, 2018 Receipt of Claims filed with the City's Insurance Company: A) Mike & Cathy Sobojinski for alleged damages related to sump pump B) Jessica Fonseca for alleged damages due to accident with a police vehicle Oshkosh Board of Canvass filing of the Official Statement of Votes Cast for the April 3, 2018 Election for Oshkosh Common Council declaring Steve Herman, Matt Mugerauer & Lori Palmeri as elected Resolution 18-180 Award Bid to Northern Divers USA Inc. for Water Intake Pipeline Inspection Services for Water Filtration ($21,400.00) Council Member Panske asked if this would be a service that would take place every other year. Mr. Rohloff explained he believed that was correct, and that inspections needed to occur on a regular basis. Council Member Panske questioned if it was an item that would be tied to a multi-year contract, or if it would go out for bid every other year. Mr. Rohloff stated it would go out for bid every other year. Resolution 18-181 Award Bid to Full Service Organics Management, LLC for Digester Cleaning Services for Wastewater Treatment Plant ($58,000.00) Resolution 18-182 Award Bid to Packer City International for Tandem Axle Dual Steer Truck Chassis, Monroe Truck Equipment for Tandem Equipment Package & Stepp Equipment Company for Mobile Leaf Blower for Street Division ($234,994.00) 5 PROCEEDINGS OF THE COMMON COUNCIL—APRIL 10, 2018 Resolution 18-183 Award Bid to Gartman Mechanical Services Inc. for HVAC Improvements for Parks Department ($78,410.00) Resolution 18-184 Award Bid for Public Works Contract No. 18-15 to Highway Landscaping, Inc. for Field Operations Biofilter Landscaping ($54,550.00) Resolution 18-185 Approve Professional Services Proposal from Te1Vue Corporation for Master Control Video System for Oshkosh Media ($55,923.20) Resolution 18-186 Approve Purchase of Manhole / Inlet Castings for Public Works Department ($113,000.00) Resolution 18-187 Approve Initial Resolution for Special Assessments — Contract No. 18-02 Libbey/Nicolet Watershed/North Main Street Area Detention Basin A) Geneva Street (Bacon Avenue to the north end of Geneva Street) B) Comet Street (450' north of West Smith Avenue to the north end of Comet Street) C) Jackson Street (Bacon Avenue to 450' north of Bacon Avenue D) North Main Street (from Libbey Avenue to Packer Avenue) Resolution 18-188 Approve Lease Extension with Fraternal Order of Eagles/William G. Spanbauer Memorial Field Concessions Operations (Advisory Park Board Recommends Approval) Resolution 18-189 Approve Conditional Use Permit for an Adaptive Reuse of a Mixed Use Structure; 320 Rosalia Street (Plan Commission Recommends Approval) Resolution 18-190 Approve Conditional Use Permit for an Aquaponic Facility & Thrift Shop; 753 North Main Street (Plan Commission Recommends Approval) Ritchie Cole, N9586 Van Dyne Road, Van Dyne, explained he was an associate pastor at Zion Lutheran Church and the general manager for Jericho Road Ministries. He stated they owned the building at 753 North Main Street,which had previously been a childcare center, and wished to open a thrift store and aquaponics facility. He explained the 6 PROCEEDINGS OF THE COMMON COUNCIL—APRIL 10, 2018 process of an aquaponics facility. He stated the food that was grown would be used for their food pantry and eventually sold to market. Council Member Palmeri stated the information that had been provided was professional and thorough and she believed it as a fantastic opportunity and use of the building. Resolution 18-191 Approve Fund Balance Reservations Resolution 18-192 Approve Distribution of Fisk-Gallup Trust Funds by Senior Services Division for Medical Services to Income Qualified Citizens Resolution 18-193 Approve 2017 End of Year Fund Transfers Resolution 18-194 Approve Amendments to 2018 Operating Budget — Unity In Community Celebration ($12,500.00) / Fisk Gallup ($16,295.00) & Buckstaff Redevelopment/TIF# 31 ($25,000.00) Mayor Cummings stated although the funds related to the Unity in Community Celebration had been donated, an amendment to the operation budget still needed to take place as it was recorded as funds in/funds out. Resolution 18-195 Approve Appointment to the Bicycle & Pedestrian Advisory Committee Resolution 18-196 Approve Operator License MOTION: ADOPT CONSENT AGENDA (Pech; second, Herman) CARRIED: Ayes (7) Herman, Panske, Krause, Pech, Palmeri, Allison-Aasby, Mayor Cummings ACTION TAKEN ON ORDINANCES AND RESOLUTIONS Ordinance 18-197 Approve Amendment to Comprehensive Land Use Maps Changing the Land Use Designation for Properties Located on the South Side of State Highway 91 between Clairville Road & State Highway 44 from Industrial to Commercial (Council referred back to Plan Commission at the November 28, 2017 Council Meeting) (Plan Commission Recommends Approval) 7 PROCEEDINGS OF THE COMMON COUNCIL—APRIL 10, 2018 MOTION: ADOPT (Allison-Aasby; second, Pech) CARRIED: Ayes (7) Herman, Panske, Krause, Pech, Palmeri, Allison-Aasby, Mayor Cummings Council Member Allison-Aasby stated she had been critical of the amendment in November, and had worked with Darryn Burich, Planning Services Manager, to physically tour the property. She explained that had helped put things into perspective and would be useful in the future, as while 'on paper' she had not been in favor of the change, seeing the physical site changed her mind and she supported the change. Ordinance 18-198 Amend Fire Code to Update References to the State Administrative Code for Flammable & Combustible Liquids FIRST READING; LAID OVER UNDER THE RULES Ordinance 18-199 Amend Municipal Code Provision Adopting State Statute Regulating Purchase or Possession of Tobacco Products by Persons under 18 FIRST READING; LAID OVER UNDER THE RULES Ordinance 18-200 Amend Various Sections of Chapter 30 Zoning Ordinance (Plan Commission Recommends Approval) FIRST READING; LAID OVER UNDER THE RULES Council Member Palmeri asked for an explanation of the proposed changes related to outdoor commercial entertainment in suburban mixed use and central mixed use. Darryn Burich, Planning Services Manager, explained they were moving outdoor entertainment from a conditional use process to a regular administrative process. Council Member Palmeri questioned if that meant it would no longer be vetted through the plan commission. Mr. Burich stated that was correct. He indicated it would go through the process of the development review committee to ensure it met other compliance codes. He stated while many of the locations were within planned developments and would therefore go through the plan commission process anyhow, there may be a future location that would not. 8 PROCEEDINGS OF THE COMMON COUNCIL—APRIL 10, 2018 Council Member Palmeri stated she understood there had been a recommendation to increase impervious surface area from 50 percent to 75 percent allowed in both suburban and central mixed use areas. Mr. Burich explained it already existed in suburban, and were running into a concern downtown where impervious surface areas were less than the suburban areas, therefore they recommended bringing the central mixed use zone inline. Council Member Palmeri questioned if the deletion of the indoor food production and greenhouse facilities from the listed zones meant facilities such as the new aquaponics facility would need to be permitted or if they would be prohibited. Mr. Burich stated at this time, it was being deleted from suburban mixed use as a reaction due to actions at the state level. He explained the state had largely taken away the City's ability to reject conditional use permits and City staff needed to review and recodify the conditional use permit ordinance. He stated a majority of the items would be brought back into the zoning ordinance in the future; it was a temporary protective measure. Mr. Rohloff explained it would give Council more flexibility in the future. Council Member Panske questioned if the aquaponics facility that was just approved would be able to proceed. Mr. Burich stated that was correct. Resolution 18-201 Designate Remainder of Lakeshore Site as a Community Park (Advisory Parks Board Recommends Approval) MOTION: ADOPT (Pech; second, Palmeri) CARRIED: Ayes (6) Herman, Panske, Krause, Pech, Palmeri, Mayor Cummings Present (1) Allison-Aasby David Borsuk, 100 N. Main Street Apartment 612, explained he was in favor of the conversion of the municipal golf course into a park. He stated there was a demonstrable lack of park space within the City and the park could be used year round by all members of the community. He explained there were ample golfing opportunities within the community and there was no longer a need for a municipal golf facility. Tony Dirth, 317 E. New York Avenue, stated he believed turning the space into a park was a good idea, and maintaining a portion of the site as a golf course or keeping space 9 PROCEEDINGS OF THE COMMON COUNCIL—APRIL 10, 2018 reserved in hopes that there would eventually be a golf course would add unnecessary expenses. Council Member Panske questioned what the plan was for the memorials located on the remaining land. Ray Maurer, Parks Director, explained City staff had attempted to make contact with the families of any memorials located on the Oshkosh Corporation site. He stated the memorial trees would either be relocated onto the remaining park property or relocated to a different park. He explained the benches would be maintained until it was determined what would happen with the remaining acreage, as they may be utilized on the new park site or along the trail. Council Member Panske questioned how receptive the families had been. Mr. Maurer stated most of the families had approved the relocation of the memorials to the remaining acreage. He explained some families had requested the plaques that were affixed to the memorial benches. He stated memorial bricks located in front of trees would be relocated as well. Council Member Panske questioned who the families should contact with questions or concerns. Mr. Maurer said they could contact him or Sill Sturm, Landscape Operations Manager. Council Member Herman stated there had previously been 3 public information sessions where 3 diagrams were displayed that showed different potential site plans for the remaining acreage. He questioned who had made the decision to share the diagrams with the public, and why there was not a 9-hole golf course included as one of the options. Mr. Davis explained that had been when the City was preparing a proposal for Oshkosh Corporation, and City staff had gathered community input prior to submitting the proposal. He stated the diagrams gave the public an idea as to what could be completed, and would give Oshkosh Corporation an idea of what the neighborhood would look like. He explained he and the development team had come up with the general ideas, and the consultants Houseal and Lavigne created the graphics. Council Member Herman stated he understood then that it was the development team and Houseal and Lavigne that determined a 9-hole golf course would not be shown as a possibility. 10 PROCEEDINGS OF THE COMMON COUNCIL—APRIL 10, 2018 Mr. Davis indicated City staff had not been prepared to design a golf course in the time that was available. He stated it would have required hiring a golf course architect and other planning that they had not been prepared to do prior to submitting a proposal to Oshkosh Corporation. Council Member Herman questioned if a consultant would need to be hired to determine what could be done with the remaining acreage. He asked if that had been figured into the project cost, and if there was an idea of what the total project would cost. Mr. Maurer stated he did not have the exact figures at this time. Council Member Herman explained he believed there would be costs to items such as playground equipment and other amenities. He questioned if there was an idea of those costs at this time. Mr. Maurer stated it would depend on the public input process. Council Member Herman questioned how many rounds of golf had been played at Lakeshore in the 2017 season. Mr. Maurer stated 24,593. Council Member Herman explained those rounds would likely move to Westhaven Golf Course, as it was the only other golf course located in the City, and already experienced approximately 24,000 rounds of golf a season. He questioned how many golfers played in leagues at Lakeshore. Mr. Maurer stated there were 228 regular players and approximately 86 subs, of which 45 actually played, for a total of approximately 314 players. Council Member Herman explained he understood Mr. Maurer had met with citizens who had an interest in developing a 9-hole golf course in the future. He questioned what had been the outcome of those discussions. Mr. Maurer stated based on what City staff knew at that point regarding the potential sale to Oshkosh Corporation, they looked at which holes would be affected and which may be able to be reconfigured or reconstructed. He explained it was still undetermined where the roadways and access points would be, and they had estimated they could potentially reconfigure a 9-hole executive style course. He stated there had been discussion on whether the golfers felt it would be appropriate to have a 9-hole course in 11 PROCEEDINGS OF THE COMMON COUNCIL—APRIL 10, 2018 the City based on the number of courses in the area. Council Member Herman explained POLCO had been used for the first time to ask what the public would like to see on the remaining acreage. He questioned if 2% of the population of the City was a sufficient amount of surveyed citizens to get a feel for what the community would like on the site. Mr. Maurer stated the expert opinion of the POLCO staff who conducted surveys for a living was that the survey was representative of the community and scientifically valid. Council Member Herman questioned if talking to the general community as opposed to the golfing community was the best approach. He stated he believed there was information yet to collect and he believed the golfing community should have been more involved. Council Member Allison-Aasby stated while she could appreciate the remaining acreage being used as a golf course she could also appreciate a community park. She questioned if there was enough information available to make a decision about what the land should be used for. She stated whatever was placed on the property would be in place for a long time and she was unsure if the community was ready to make a decision. She explained she was not comfortable voting at this time as she believed it was too early to decide. She stated she believed Oshkosh Corporation was open to a number of options for the remaining acreage. Council Member Herman questioned how much acreage would remain after Oshkosh Corporation had completed construction, and the roads/access points were complete. Mr. Davis stated that was yet to be determined. Council Member Herman questioned why a decision was being made without that information. Mr. Davis explained they were aware of the remaining space within an acre or two; approximately 70-75 acres and the road was yet to be determined. Council Member Herman questioned how much acreage the extension of Koeller Street would take. Mr. Davis stated the right of way and the area south of the road could encompass an additional two acres. 12 PROCEEDINGS OF THE COMMON COUNCIL—APRIL 10, 2018 Council Member Herman explained he understood that it was yet to be determined how much acreage would be left, as Oshkosh Corporation had to adjust their space due to wetlands. Mr. Davis stated Oshkosh Corporation had a site plan that showed the exact location of the building, which had been adjusted to avoid wetlands. He explained the City would need to do the same with the road design. Council Member Herman explained he believed there were too many unknowns and he was disappointed that City staff had not incorporated the opinions of the golfing community. He stated the golf course had been a part of the community for 100 years. He explained he was in favor of benefiting the entire community, however, he felt there was no decision left for Council as it appeared the decision had already been made. He stated the specifics of the space would remain undetermined until Oshkosh Corporation's construction, the roads and riverwalk were complete. He explained he understood there would be a cost to maintaining a portion of the golf course for the future, however, there would be costs to maintaining the site for the future in general, such as grass cutting, a land study and other items. He stated he believed the decision was being rushed. He explained he believed not consulting the golfing community was disrespectful. He stated he did not believe it was the appropriate time to make a decision. Mayor Cummings stated it came down to a decision between having a golf course and not having a golf course. He explained if there was not to be a golf course, the most logical use for the space was a park. He stated the park would be open to the entire community as opposed to a restrictive golf course. He explained the 18-hole golf course had lost money and believed a 9-hole golf course would lose even more money. He stated a park would be more inclusive to the general community and golf was a sport that was dwindling in its appeal. Council Member Pech stated he had sentimental ties to the golf course and believed the City made the right decision. He explained there had been substantial talk about developing a 9-hole golf course, with little follow through by those promoting the idea. He stated he was sad to see a 100 year tradition die, however, a golf course was present only for the use of golfers. He explained the community had been vocal about the City's lack of public park space. He stated this was an opportunity to address that situation. He explained people had the opportunity to reach out to Council and he had not received communication from any golfers since prior to the sale to Oshkosh Corporation. He stated as a Council Member he made decisions in the best interest of the whole of the community, and would therefore support the decision to turn the remaining acreage into a park that the entire community could use. 13 PROCEEDINGS OF THE COMMON COUNCIL—APRIL 10, 2018 Council Member Panske stated it was her understanding that the designation of the remaining acreage stemmed from City staff needing to be aware of how to maintain the site. Mr. Maurer explained that was correct; there would be different maintenance needs and costs to maintain future parkland versus a golf course. Council Member Panske stated she supported the designation of a community park. She explained she was concerned with the timeline. She questioned if the land was designated parkland, why there needed to be such a short timeline of 9 months for a proposal for the development of the remainder of the land. Mr. Maurer explained the 9 months was the timeline to complete public input sessions to allow for the development of a master plan for the park to begin. He stated if it was decided the golf course would remain, there was not City staff and supplies in place to accommodate that designation, therefore the parks department would need to move quickly. Council Member Panske questioned if the property was maintained as a park, what harm would there be in waiting until the public provided input and Oshkosh Corporation construction was complete. Mr. Maurer stated there was no concern related to maintaining the grounds as parkland. He explained City staff would be able to delay creating a master park plan if that was Council's wish. Council Member Panske explained she was comfortable with the parkland dedication and was not comfortable with any sort of timeline for the master plan for the park. She stated while she did not see a need to rush the plans of the park, she understood the need of the parks department to be aware of what they needed to maintain. Mr. Maurer stated he understood and would respect the consensus of Council. He explained citizens were going to want to see plans for the park, especially as the plans for the riverwalk were in place due to grant funding. Council Member Palmeri stated she would support the designation as it was a general plan that would allow the parks department to adequately maintain the remaining acreage without deciding specifics at this time. She explained there were a number of citizens who had agreed to support the sale of the acreage to Oshkosh Corporation under the belief that the remaining space would become parkland open to the entire 14 PROCEEDINGS OF THE COMMON COUNCIL—APRIL 10, 2018 community. She stated the League of Women's Voters had conducted a study that reflected how lacking the City was in parkland in terms of acreage versus the population, and therefore would support designating the space as a community park. Council Member Herman explained he was not advocating for the golf course or the park; he was expressing his disapproval of the process. He stated it had happened with several projects during his time on Council where decisions were made long before they were presented to Council. He explained City staff was supposed to work collaboratively with Council and he did not see that happening all of the time. He stated he did not believe it made sense to delay the designation, or that it would necessarily make sense to have a 9- hole golf course. He noted it had been mentioned that there were other golfing locations in the community, although there was only one golf course remaining in Oshkosh; the rest were located in the townships and the revenue would leave the City. Resolution 18-202 Approve Capital Catalyst Matching Funds from Economic Development Revolving Loan Fund MOTION: ADOPT (Herman; second, Pech) CARRIED: Ayes (7) Herman, Panske, Krause, Pech, Palmeri, Allison-Aasby, Mayor Cummings Council Member Pech explained the grant would expand the capital catalyst fund, which had been a useful economic tool and great benefit to the community. Council Member Panske noted housekeeping items in the memo from the Greater Oshkosh Economic Development Corporation. Resolution 18-203 Approve Specific Implementation Plan for Oshkosh Corporation Global Headquarters; 2175 Punhoqua Street (Plan Commission Recommends Approval) MOTION: ADOPT (Allison-Aasby; second, Pech) CARRIED: Ayes (6) Herman, Panske, Pech, Palmeri, Allison-Aasby, Mayor Cummings Present (1) Krause Council Member Panske asked for a verification of the number of vehicles that would be permitted to be displayed outdoors. Mr. Davis stated the consensus at the plan commission had been 8 vehicles. 15 PROCEEDINGS OF THE COMMON COUNCIL—APRIL 10, 2018 Mayor Cummings stated he had been impressed by the plans and how they far surpassed the City's requirements. Resolution 18-204 Approve Preliminary Plat Known as Pickart Estates; North 3300 Block of West 91h Avenue (Plan Commission Recommends Approval) MOTION: ADOPT (Pech; second, Herman) CARRIED: Ayes (7) Herman, Panske, Krause, Pech, Palmeri, Allison-Aasby, Mayor Cummings Council Member Herman explained it had been brought before the parks board as there was designated park space. He stated there would be approximately 1.6 acres of parkland available for public use as the development progressed. Ray Maurer, Director of Parks, stated they had discussed staking out the park area in the near future. Council Member Herman explained the development would be support the goal of additional single family homes in the City. Council Member Palmeri asked for an explanation of the park land dedication versus the payment in lieu of land. Mr. Maurer stated at the plan commission meeting there had been discussion regarding the park property. He explained at the time, the developer appeared to be short on the required park acreage, which had initially resulted in a combination of payment and dedication of land. He stated since that time he had been able to meet with the developer and secure the additional required parkland through an additional lot, which resulted in the developer having slightly over the required amount of parkland. He explained City staff would need to come up with a purchase price for the approximate .15 acres. Council Member Palmeri asked for an explanation of the maintenance agreement of the property owners. Mr. Davis explained that was related to an out-lot and not the park, which was too skinny to be built on. 16 PROCEEDINGS OF THE COMMON COUNCIL—APRIL 10, 2018 COUNCIL DISCUSSION, DIRECTION TO CITY MANAGER &FUTURE AGENDA ITEMS Mayor Cummings stated there was a workshop with the School Board scheduled for Monday, April 301h Mr. Rohloff explained he was open to topic suggestions and believed school security was an important topic in light of recent events. Mayor Cummings stated there was a workshop on the 2019-2023 ambulance contract with outlying communities on May 81h prior to the Council meeting. Mr. Rohloff explained it was a goal of Chief Franz to begin the contract process prior to his retirement, and he wished to discuss policy issues with Council as well. Mayor Cummings stated the City provided ambulance service to nearly the entire county outside of Neenah and Menasha. Mr. Rohloff indicated service was provided to any municipality south of County Road GG, outside of Vinland and the Town of Oshkosh. Council Member Pech questioned if designating the Council Members to the transportation working group could be delayed until the newly elected Council met. Mr. Rohloff stated that would be appropriate. Council Member Allison-Aasby stated she had recently discussed the future transload facility with Darryn Burich, Planning Services Manager. She explained Council was largely unaware of the workings of such a facility, and had questioned if there was a similar facility within driving distance that Council would be able to visit with City staff. Mr. Rohloff explained he appreciated the idea, however, the future transload facility was the only one in all of Northeast Wisconsin. He stated he would research facilities in the state, and while a trip to the facility may not be feasible, perhaps they could obtain video footage. Council Member Allison-Aasby stated she had travelled in the past at her own cost to tour applicable sites, and she knew the Mayor had in the past as well. She explained a video may not be enough to give a true impression. 17 PROCEEDINGS OF THE COMMON COUNCIL—APRIL 10, 2018 Council Member Herman agreed. He stated any information that Council would be able to gather on what would be appropriate in the area of the future facility would be beneficial, and there was a goal to develop a marketing plan for industrial land due to the City having ample land and needing funds. CITIZEN STATEMENTS TO COUNCIL There were no citizen statements to Council. CO UNCIL MEMBER ANNO UNCEMENTS & STATEMENTS Council Member Palmeri explained there was a 5K for the National Alliance on Mental Illness (NAMI) to promote mental health and suicide awareness on May 51h. She stated the organization was an impactful resource in the community and the 5K was their main source of funding each year. She encouraged individuals to register and support the event. Mayor Cummings stated he had been approached on multiple occasions regarding refugees not receiving any response from their landlords regarding housing problems. He explained he would like to form a taskforce to identify how the refugees could be helped after arrival, especially in relation to trouble with their housing and landlords. Kathleen Propp, 1936 Hazel Street, stated she was actively involved with refugees and believed the rental advisory committee may be able to address the housing concern. She explained refugee housing concerns were the same as low-income housing concerns. She stated there was a communication barrier due to the difference in language between the refugees and the landlords. She explained she believed each refugee needed an American advocate. Council Member Panske explained she believed this may be an appropriate topic for the School Board workshop. CITY MANAGER ANNO UNCEMENTS & STATEMENTS Mr. Rohloff stated it was National Library Week, April 81h-141h, and 80 local businesses had participated in sponsorship. He explained an individual could show their library card at participating businesses for a discount, and receive a ticket to enter at the library for a drawing. 18 PROCEEDINGS OF THE COMMON COUNCIL—APRIL 10, 2018 Council Member Panske explained Oregon Street was under construction, and a number of Oregon Street businesses had participated in National Library Week. She stated although the businesses may be difficult to get to, they would appreciate the public's patronage. Mr. Rohloff explained the professional services agreement with Matrix Consulting Group was for police staffing analysis, which had been discussed earlier in the meeting. Council Member Herman questioned if the analysis would be based on calls of service, geographic areas and time it took to process the calls. Dean Smith, Chief of Police, explained that was one component of the analysis. He stated it would also examine the type of policing that was conducted in Oshkosh. He explained the goal of the police department was to be proactive, and recently they had become more reactive based on the amount of calls for service that had been received. He stated the consulting group had experience throughout the country conducting similar studies. He explained they would analyze the police department's administrative function as well. Council Member Palmeri questioned how the data from the software the police department was purchasing would affect the staffing analysis. Chief Smith stated the software would not be implemented timely enough for it to have an impact on the analysis. He explained the consulting group did utilize 'hot spot mapping' that would delineate areas where the police department had large numbers of calls for service. Council Member Palmeri questioned in regards to assessing the gross patrol staffing requirement, what 'immediate future' referred to. Chief Smith explained after the analysis, he hoped to come back to Council with a short, medium and long term plan. Council Member Palmeri stated she believed in last year's budget cycle it had been identified that there was a significant number of retirements in the police department, public safety and City Hall as a whole. Chief Smith stated he had a conversation with a community member about diversity within the police department. He explained, as an average, it took approximately 100 applicants to find one qualified police officer. He stated there would be considerable work that would need to go into recruitment. 19 PROCEEDINGS OF THE COMMON COUNCIL—APRIL 10, 2018 Mr. Rohloff stated the land on the future Oshkosh Corporation site was being prepped to complete archaeological work. He explained City staff was working with the Army Corp of Engineers to determine how the roadways could avoid the wetland areas. MOTION: RECESS UNTIL NOON ON APRIL 17, 2018 (Pech; second, Herman) CARRIED: Ayes (7) Herman, Panske, Krause, Pech, Palmeri, Allison-Aasby, Mayor Cummings The meeting recessed at 7:49 p.m. PAMELA R. UBRIG CITY CLERK 20