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Home My WebLink About04-17-2018 Minutes 11uy� DOWNTOWN OSHKOSH BID BOARD MINUTES city 01MIMM IM Aril 17, 2018 Oshkosh PRESENT: Megan Lang, Kris Larson, David Sparr,Jim Stapel, Sandy Prunty Chanda Anderson, Marlo Ambas David Krumplitsch,Andy Ratchman,James Evans, EXCUSED: Kay Bahr, Benjamin Rennert STAFF: Cassie Daniels-BID Manager,Jeffrey Nau-Associate Planner OTHERS: Alexa Naudziunas-Assistant Planner, Rob Kleman-Oshkosh Chamber of Commerce, Doug Villars-Leadership Oshkosh/Remax Reality, Michael Donnan -Leadership Oshkosh/Aegis I - CALL TO ORDER Chair Lang called the meeting to order at 8:02 a.m. and a quorum was declared present. II-APPROVE MINUTES OF MARCH 20,2018 MEETING There was no discussion on this item. Sandy Prunty moved to approve the minutes of the March 20, 2018 meeting as presented. Kris Larson seconded the motion which passed unanimously. III-POLICING/TRAFFIC/PARKING ENFORCEMENT ISSUES No one was present from the Oshkosh Police Department. Chair Lang suggested the Board can revisit this item if someone does arrive. Ms. Daniels commented she would like an update on the downtown security camera inventory. David Sparr arrives at 8:05 a.m. IV-BID MURAL/SELFIE PROJECT (LANG) Chair Lang stated she wanted to discuss a possible project to create a downtown landmark or mural for people to take and post selfies that would give Downtown Oshkosh an identity. Assistant Planner Alexa Naudziunas said that there may be funding available in the recognize neighborhood associations. These funds are only eligible to official associations and the artwork must be located in public right-of-way or publicly-owned property. Ms. Lang asked if the BID could apply for funding. Ms. Naudziunas responded the BID would need to be an official neighborhood association. Mr. Larson suggested the BID should look into becoming an association. Ms. Naudziunas went over the process of becoming an association. 11uy� DOWNTOWN OSHKOSH BID BOARD MINUTES city 01MIMM IM Aril 17, 2018 Oshkosh Mr. Larson asked David Sparr how long it took to get approval for the first mural displayed on his building. Mr. Sparr responded the first mural was a long process but the second mural was not too much of a hassle. Mr. Stapel commented when he was visiting Cape Town, South Africa the City had "frames" where people would stand inside with a scenic view as a background. He added that maybe something like that would be easy to implement. Ms. Lang asked Ms. Naudziunas what the status was for the city adopting a mural ordinance. Ms. Naudziunas responded the ordinance was pulled for legal reasons. The city is currently revising sections and will hopefully readopt in the coming months. Ms. Lang asked for this item to be included on May's BID agenda. V-TRANSFER OF RESERVES-REVENUE RECEIVED TO BUDGET LINE ITEMS A-Ms. Daniels requested a transfer of$2,265.00 from Reserves to the Advertising budget. There was no discussion on this item. Jim Stapel moved for approval of$2,265.00 to be transferred from Reserves to the Advertising budget. Kris Larson seconded the motion which passed unanimously. B-Ms. Daniels requested a transfer of$700.00 from the Membership Donations to the Marketing budget. There was no discussion on this item Jim Stapel moved for approval of$700.00 to be transferred from the Reserves to the Marketing budget. Kris Larson second the motion which passed unanimously. Mr. Stapel suggested creating a consent agenda item for the monthly transfers. Mr. Nau responded that he can include the requests with the approval of the Monthly Financial Report starting next month. VI- MONTLY FINANCIAL REPORT Ms. Daniels presented the monthly financial report to the Board. There was no discussion on this item. Sandy Prunty motioned to approve the BID monthly financial report as presented. Jim Stapel seconded the motion which passed unanimously. 11uy� DOWNTOWN OSHKOSH BID BOARD MINUTES city 01MIMM IM Aril 17, 2018 Oshkosh VII-PROPOSED DOWNTOWN WEBSITE REDESIGN REQUEST FOR PROPOSALS Ms. Daniels reported that the deadline for the request for proposals for the Downtown Website redesign was yesterday and she received six proposals. She added she did not have time to thoroughly review them but the proposals ranged from$9,000.00 to$18,000.00. Ms. Daniels asked the members of the Website Redesign Committee if they could stay after the meeting to review the RFPs and narrow down or make a selection. She would like the Board to approve the proposal at next month's meeting. VIII-DISCUSS IF FAA COUPON BOOKS SHOULD BE PREPARED FOR 2018 AIRVENTURE Ms. Daniels asked the Board if they wanted her to make and distribute EAA coupon books this year. She added the Oshkosh Convention and Visitor's Bureau if they may be interested in partnering up. Last year the booklets were distributed to all of the area hotels,university dorms and handed out at the BID booth on the EAA grounds. Ms. Daniels added she would recommend distributing the booklets earlier and make the coupons good for the entire month of July. Ms. Lang asked Ms. Daniels what kind of feedback she got last year. Ms. Daniels replied a lot of positive but would review the survey results and report back next month. Mr. Larson added the booklets worked well and was very cheap advertising. IX-BIKE SHARE PROGRAM/AD-HOC COMMITTEE UPDATE Ms. Daniels informed the Board that the motion of understanding between UWO and Spin has not been signed yet but is expected to be shortly. She had no other update to report. X-UNITY IN COMMUNITY EVENT (MAYOR CUMMINGS) Mayor Cummings was not in attendance for this item. There was no discussion. XI-HISTORIC PLAQUES PROGRAM (MAYOR CUMMINGS) Mayor Cummings was not in attendance for this item. There was no discussion. XII-2017 BID MEMBER ATTENDANCE RECORD Mr. Nau referred the Board to the 2017 BID Board attendance summary included in the BID packet. Ms. Lang asked Mr. Nau to explain the current attendance policy. Mr. Nau responded 11uy� DOWNTOWN OSHKOSH BID BOARD MINUTES city 01MIMM IM Aril 17, 2018 Oshkosh the BID Bylaws stated three unexcused absences by a BID Board Member is grounds for the BID Board to dismiss that person from the Board. Mr. Evans suggested that if a member misses a certain percentage of meetings that could be used for grounds for dismissal. Mr. Stapel commented that special meetings should not be included in factoring attendance performance. Mr. Larson added he serves on committees where missing 25%of meetings is grounds for dismissal. Ms. Lang asked Mr. Nau if he knew what the attendance policy is for other city boards and commissions. Mr. Nau replied he did not but will report back next month. XIII-BID MEMBER TERM EXPIRATIONS (AMBAS,ANDERSON,RATCHMAN,BAHR) Mr. Nau informed Mr. Ambas, Ms. Anderson and Mr. Ratchman their BID Board terms will be expiring in June and asked if they wanted to renew for another term. All three responded affirmatively. XIV-BID MANAGER AND BID COMMITTEE REPORTS BID Manager Daniels presented a summary of her activities over the past month as outlined in the BID Manager's report, included in the BID packet. Highlights include: • Tickets for the UnWINEd event sold out in six days. • Sent out the website RFP and met with a few perspective members. • Mailed recruitment packets to businesses based on the updated wish list. Beautification: • Looking for a holiday banner sponsor. Ms. Daniels stated she is confident the other banner sponsors will renew for another three years. Mr. Stapel asked what happens to the old banners. Ms. Daniels responded they are in storage but could be used for an art project or something. Farmers Market Contract: • OSFM, Inc. Board Chair Michael Cooney distributed copies of the draft agreement between the BID and OSFM, Inc. Board discussion followed on possible changes to the contract. Mr. Sparr said he would review and propose some new language. Ms. Lang said she and Mr. Larson will be meeting with OSFM representatives on Wednesday. XV- IDENTIFICATION OF AGENDA ITEMS FOR THE May 15,2018 MEETING • Downtown Security Camera Inventory 0 BID Mural Project 11uy� DOWNTOWN OSHKOSH BID BOARD MINUTES city 01MIMM IM Aril 17, 2018 Oshkosh • EAA Coupon Book • Bike Sharing Program Update • BID/Downtown Oshkosh Saturdays Farmers Market Contract • Attendance Policy for Other City Boards and Commissions XVI-ADJOURNMENT With there being no further business, David Sparr moved for the meeting to be adjourned at 8:58 a.m. Sandy Prunty seconded the motion which passed unanimously. Respectfully Submitted, Jeffrey Nau Associate Planner Planning Services Division