HomeMy WebLinkAbout08. 18-251 MAY 8, 2018 18-251 RESOLUTION
(CARRIED 7-0 LOST LAID OVER WITHDRAWN )
PURPOSE: APPROVE AGREEMENT WITH HYDROCORP, INC. FOR
ASSISTANCE WITH PERFORMANCE AND MANAGEMENT OF
A POTABLE WATER SYSTEM BACKFLOW CONTROL
PROGRAM ($115,296.00)
INITIATED BY: DEPARTMENT OF PUBLIC WORKS
BE IT RESOLVED by the Common Council of the City of Oshkosh that the proper
City officials are hereby authorized to enter into and take those steps necessary to
implement a professional services agreement with Hydro Corp, Inc. for assistance with
performance and management of a potable water system backflow control program.
Money for this purpose is hereby appropriated from:
Acct. No. 0541-1866-6401-08665 Water Utility Fund- Contractual Services
City
of�
Oshkosh
TO: Honorable Mayor and Members of the Common Council
FROM: Stephan M. Brand, Public Works Utility Bureau Manager
DATE: May 3, 2018
RE: Approve Agreement for Assistance with Performance and Management of
Potable Water System Backflow Control Program / HydroCorp, Inc. ($115,296)
BACKGROUND
In 2012, the Wisconsin Department of Natural Resources (WDNR) updated the Administrative
Code requirements for the cross -connection control program for industrial, commercial, public
authority, and residential properties connected to the municipal water distribution system. A
cross -connection is a physical connection between the water supply and another water source
that can cause a back -siphon effect and contaminate the public water supply. Cross -connections
are currently prohibited by the City of Oshkosh Municipal Code and are currently managed
through the City permit and building inspection process.
The WDNR rules required a comprehensive cross -connection control program be implemented
for elimination of existing cross -connections and prevention of future cross -connections. This is
to be done through an inspection program for industrial and commercial properties.
ANALYSIS
The City previously entered into two-year agreements with HydroCorp in 2012, 2014, and 2016
to provide these services. HydroCorp has provided a proposal to continue providing assistance
to the City's cross -connection control program through December 2019. The elements in the
HydroCorp proposal include program review meetings with Water Utility staff to set goals for
the next inspection cycle, continuing to provide educational materials during site inspections,
assisting with educational materials that are provided to all water utility customers every three
(3) years, preparing management reports, reviewing the City's cross -connection control
ordinance, and performing 970 industrial and commercial inspections over the two-year contract
period. Data management will be also provided throughout the contract period using the
HydroCorp software management program. HydroCorp is the only firm, located in the State of
Wisconsin, that we are aware of, that performs these services.
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FISCAL IMPACT
The total cost of the program for the 2018 to 2019 inspection cycle is $115,296 for 970 inspections.
The cost for the previous two-year period was $135,000 for 1,200 inspections. Based on unit price,
the new contract represents an increase of $6.36 per unit or 5.7% over the two (2) years of the
agreement. This work is funded through the Water Utility Operating Budget.
RECOMMENDATIONS
Chapter 12 of the Municipal Code of the City of Oshkosh provides that professional services of a
specialized nature may be procured without the use of formal, sealed quotes. I have reviewed
this agreement and in accordance with Section 12-16 of the Code, I am hereby recommending the
Common Council approve this agreement.
Approved:
Mark A. Rohloff
City Manager
SMB/tlt
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